If you're a freelancer, contract worker, small business owner, or anyone needing an organized way to track and invoice for hours worked, we've got good news!
You don't have to start from scratch - we've rounded up 10 ready-made templates that make billing for time spent on projects quick and easy.
Download one (or more!) of these free templates today, customize it with your information and logo, then start invoicing clients immediately. We'll walk you through every step of the process so that you can get started immediately.
Importance Of Having a Professional Invoice for Hours Worked
There are many reasons why having a professional invoice is important, and here are a few:
Professional Presentation: Having a professional invoice for hours worked helps to showcase your work in a more polished and professional manner, helping you to stand out from the competition and gain more business opportunities.
Accurate Records: A professional invoice template ensures that all your time spent on various projects is properly tracked and billed accordingly. This makes it easier to identify areas where you can improve efficiency or take on more projects as needed.
Clear Payment Terms: Including payment terms in an invoice allows clients to clearly understand what they owe and when payment is due, thus avoiding any misunderstandings or disputes over money down the line.
Proper Documentation: With a professionally designed template, all relevant information, such as project name, hours worked, and payment terms, is documented. This provides a paper trail of your work that can help prove the legitimacy of your services.
Boosts Your Brand: Having a well-designed invoice for hours worked helps to promote your brand and build trust with clients, allowing you to establish yourself as an authoritative figure in the industry.
Timely Collections: A professional invoice ensures that payments are collected promptly and helps organize your financial records. This helps you to manage your finances and plan for the future.
Key Elements Of a Professional Invoice
Here are the key elements:
Header: A professional invoice must have a clear and concise header with your company name, logo, contact information, and invoice number. This helps identify the sender and recipient of the invoice and ensures that the invoice is easily trackable.
Date: The invoice date should be clearly stated to avoid confusion about when the work was completed or the goods were delivered. This also helps the client keep track of their payment deadlines.
Description: A detailed description of the products or services, along with the quantity and unit price, must be included. This helps the client understand the scope of work completed and ensures that they are being charged accurately.
Payment Terms: The terms should be clearly stated, including the due date and any late payment fees or discounts offered. This helps avoid misunderstandings and ensures that both parties know their obligations.
Total Amount: The amount due, including any taxes and fees, must be clearly stated on the invoice. This helps the client understand the total cost of the products or services.
Payment Method: The preferred payment method should be clearly stated, including any necessary account information or payment instructions. This helps the client make the payment easily and correctly.
Terms and Conditions: Any relevant terms and conditions, such as warranties or guarantees, should be clearly stated on the invoice. This helps avoid disputes and ensures both parties know their rights and responsibilities.
Contact Information: Finally, the invoice should include contact information for the sender in case the client has any questions or concerns. This helps maintain a professional relationship and ensures any issues can be quickly resolved.
Benefits Of Using Free Template Invoice For Hours Worked
Here are the benefits of using a free invoice template
Time-Saving: Using a free invoice template can save time as it eliminates the need to create an invoice from scratch. Instead, you can simply input the relevant details and send the invoice to the client in minutes.
Professional Look: A well-designed invoice template can give a professional look to your invoices, helping to establish trust and credibility with clients. It also helps to maintain a consistent brand image.
Accuracy: Invoice templates have pre-designed fields, ensuring that important information like your hourly rate, hours worked, and total amount due is accurately displayed, reducing the chances of errors.
Customization: Even though you are using a free invoice template, you can still customize it to meet your specific business needs, such as adding your logo, changing the font, or modifying the layout to suit your preferences.
Organized Record-Keeping: Using a standardized invoice template, you can easily maintain organized records of all the invoices you've sent out, allowing you to track payments and generate reports easily.
Easy Accessibility: Most free invoice templates are available online and can be accessed from anywhere with an internet connection. This makes it easy to create and send invoices on the go or from any device, reducing delays in payment processing.
10 Free Templates For Invoice For Hours Worked
Here are free templates:
#1. Invoice with Hours and Rate.xlsx
This template is designed to provide an itemized breakdown of hours worked and hourly rate for invoicing services provided. It allows customization of the invoice layout and branding with ease. The layout is clean and straightforward, making it ideal for freelancers and consultants who need to invoice hourly services.
Pros:
Easy to use and customize.
Calculates the total cost automatically.
Cons:
Requires Microsoft Excel to use.
Lacks customization options for the overall design.
#2. Invoice with Hours and Rate.pdf
This template is similar to the above template but is in PDF format, making it more accessible to clients who may not have access to Excel. It includes fields for an hourly rate, quantity, and total amount.
Pros:
Compatible with any PDF reader.
Calculates the total cost automatically.
Cons:
Lacks customization options for the overall design.
It cannot be edited without additional software.
#3. Simple Orange Invoice Accounting.pdf
This template offers a clean and simple design with the necessary fields for invoicing, including company name, address, and logo. It's ideal for businesses that require a minimalist approach and do not need to include a detailed breakdown of services.
Pros:
Professional and clean design.
Includes space for taxes and discounts.
Cons:
Limited customization options.
It may not be suitable for businesses with complex invoicing needs.
#4. Simple Pink Invoice.docx
This template is designed with a pink color scheme and offers a basic layout for invoicing services. It includes fields for client information, date, description of services, and the amount charged.
Pros:
Easy to use and customize.
Includes space for taxes.
Cons:
Limited customization options.
Lacks advanced features for complex invoicing needs.
#5. Simple Bright Yellow Invoice.pdf
This template is designed with a bright yellow color scheme and offers a basic layout for invoicing services. It includes fields for client information, date, description of services, and the amount charged. It's ideal for businesses that require a simple and straightforward invoice.
Pros:
Professional and clean design.
Includes space for taxes and discounts.
Cons:
Limited customization options.
It cannot be edited without additional software.
#6. Invoice Bentuk Minimalis.docx
This template is designed with a minimalist approach and includes fields for the company name, address, and logo. It's ideal for businesses that want a clean and simple invoice layout.
Pros:
Clean and simple design.
Includes space for taxes.
Cons:
Limited customization options.
Lacks advanced features for complex invoicing needs.
#7. Pink Service Invoice Customer List.xls
This template is designed to include a list of customers and their information, making it easier to keep track of invoicing and payments. It includes fields for client name, address, and amount owed.
Pros:
Includes a customer list for easy invoicing.
Includes space for taxes and discounts.
Cons:
Limited customization options.
It may not be suitable for businesses with a large customer base.
#8. Invoice Garis Biru.docx
This template is designed with a blue color scheme and offers a basic layout for invoicing services. It includes fields for client information, date, description of services, and the amount charged. It's ideal for businesses that want a simple and professional-looking invoice.
Pros:
Clean and professional design.
Includes space for taxes.
Cons:
Limited customization options.
Lacks advanced features for complex invoicing needs.
#9. Orange Modern Invoice.docx
This template offers a modern design with a bright orange color scheme. It includes fields for the company name, address, and logo and allows for customization of the invoice layout. It's ideal for businesses that want a modern and professional-looking invoice.
Pros:
Modern and professional design.
Includes space for taxes and discounts.
Cons:
Limited customization options.
Lacks advanced features for complex invoicing needs.
#10. Simple Blue Invoice.pdf
This template is designed with a blue color scheme and offers a basic layout for invoicing services. It includes fields for client information, date, description of services, and the amount charged. It's ideal for businesses that want a simple invoice.
Pros:
Professional and clean design.
Includes space for taxes and discounts.
Cons:
Limited customization options.
It cannot be edited without additional software.
How to Design an Invoice for Hours Worked Using a Free Invoice Template?
Invoicing for services provided is an essential part of running a successful business. Ensuring that the invoice is well-designed, professional, and easy to understand is important. This can be achieved by following these 7 steps for designing an invoice for hours worked using a free invoice template:
Step #1. Choose an Appropriate Invoice Format:
The first step is to choose an invoice template that suits your business needs. Several options are available online, from simple designs to more complex ones. Choose a template that is easy to navigate and allows you to add all the necessary details.
Step #2. Use an Invoice Title:
The invoice title should be clear and concise. Use a title like "Invoice for Hours Worked" or "Time-Based Invoice" to clarify that this document is an invoice.
Step #3. Write an Attractive Professional Summary:
The summary section should briefly overview your services, the number of hours worked, and the total amount due. Keep it simple and professional. The summary should also include any additional fees or discounts.
Step #4. Display Hourly Rate Information:
The hourly rate information should be clearly stated. Include the number of hours worked, the hourly rate or the rate agreed upon with the client, and the total amount due.
Step #5. Clearly State Payment Terms:
The payment terms, such as the due date and payment methods, should be clearly stated. You can also include any late payment fees or interest charges.
Step #6. Add Late Payment Fees:
Consider adding a late payment fee or interest charges for payments received after the due date. This can help encourage timely payments and compensate for any inconvenience caused.
Step #7. Include Your Company's Logo and Contact Information for Future Reference:
Finally, add your company logo and contact information so the client can easily reach you with any questions or concerns. This can also help build your brand and establish trust with your clients.
Step #8. Proofread and Finalized the Invoice:
Once all these steps have been completed, proofread the invoice for errors. This will help ensure that all information is accurate and up-to-date. Once you are satisfied with your work, you can sign and send the invoice to your client.
By following these steps, you can create a professional and well-designed invoice that will help streamline your billing process and ensure that your clients understand the details of the services provided and the payment terms.
Still Confusing? Customize Invoice Templates Easily With WPS Office!
Ultimately, having an invoice for hours worked template at your fingertips can save small businesses significant time, money, and headaches. Whether looking for one template or multiple options to fit specific needs, you know where to look!
With our 10 great invoice templates that are free to download and many other features provided by WPS Office that guarantee productivity and maximize the value of your work time, there are plenty of reasons why this is the right choice for your business.
