If you're running a business, you probably know the importance of having the right invoice template.
Whether for tracking sales, invoicing customers, or generating financial reports for your accountant, an accurate and organized billing system is essential in ensuring finances remain in check.
To help simplify things and make sure everything runs as smoothly as possible, we have compiled a list of our 10 best sample invoice templates – all available to download without charge!
So if you want to save time and stress while organizing bookkeeping records and streamlining accounting processes, read on!
Importance Of Having a Professional Invoice
Here are the reasons for having a professional invoice:
Accurate Record Keeping: A professional invoice helps your business accurately record all incoming and outgoing transactions. Invoices help track payments, making it easier to identify discrepancies or late fees quickly and efficiently so that the customer can be billed accordingly.
Improved Cash Flow Management: Having a professional invoice in place can help to manage your cash flow better. Invoices provide a clear timeline for expected payments, allowing you to plan and adjust budgets accordingly.
Improved Customer Relations: A professional invoice helps to demonstrate your professionalism and commitment to customer satisfaction. By ensuring invoices are clear, concise, and easy to understand, customers will be more likely to pay promptly with minimal queries or disputes.
Increased Business Efficiency: An efficient billing system ensures that no time is wasted on collecting payment from customers promptly. Professional invoices reduce the chance of errors and omissions during manual processing, which leads to improved efficiency overall within the business over time.
Enhanced Brand Image: A professional invoice is a great way to show off your brand and showcase its qualities. With an aesthetically pleasing invoice, you can create an impression of trustworthiness and reliability in customers' minds that will be difficult to shake off.
Tax Compliance: Last but not least, a professional invoice helps businesses stay compliant with tax laws. An accurate record of all invoices and payments allows for the more accurate filing of taxes each year, ensuring compliance with applicable rules and regulations. This ultimately saves time, money, and resources when filing taxes annually.
Key Elements Of a Professional Invoice
Here are the key elements of a professional invoice:
Date of Invoice: The invoice date should be clearly stated, so the seller and buyer know when the invoice was issued. This helps ensure timely payment and accurate record-keeping for tax compliance purposes.
Invoice Number: A unique identifier is essential in any professional invoice template. This helps differentiate invoices from one another, making it easier to track payments, identify discrepancies, and provide clarity when needed.
Details Of Buyer And Seller: It is important to include contact details such as name, address, telephone/mobile numbers, and email addresses to ensure that both parties involved are aware of who they are dealing with.
Description Of Goods/Service Provided: A clear and detailed description of the goods/services should be stated to avoid confusion or dispute between both parties.
Payment Terms: This is an important element of a professional invoice that helps make sure payments are made on time. It should clearly state when the payment is due, what payment methods are accepted, and any applicable late fees or discounts for early payments.
Total Amount Due: Last but not least, the total amount due should be clearly stated so there is no discrepancy between the buyer and seller over price amounts. This will help ensure accurate record-keeping for tax compliance purposes as well.
Benefits Of Using a Free Invoice Template
Here are the benefits of using a free invoice template:
Saves Time and Effort: One of the most significant advantages of using a free invoice template is saving you time and effort. Instead of designing an invoice from scratch, you can use a pre-designed template that includes all the necessary fields and elements, which can be edited or customized based on your requirements.
Professional Look and Feel: A well-designed invoice template can give your business a professional look and feel, creating a positive impression on your clients or customers. It can also help you establish a consistent brand image, making it easier for customers to recognize and remember your business.
Accurate and Consistent: Using a free invoice template can help you ensure the accuracy and consistency of your invoices. All the necessary fields are included, such as the line items, payment terms, and due dates, which can help avoid errors and discrepancies.
Easy to Use: Most free invoice templates are easy to use and user-friendly, even for those with limited design skills. They typically include instructions and guidelines for filling out each field, making it easy to customize and edit the template.
Cost-Effective: Lastly, using a free invoice template is cost-effective. You don't need to spend money on hiring a designer or purchasing expensive software to design an invoice. With a free template, you can create professional-looking invoices for your business without additional costs.
10 Free Samples of Invoice
Here are the free templates:
#1. Simple Grey Invoice Form.pdf
The Simple Grey Invoice Form is a straightforward and professional template for creating invoices. It features a simple layout with clear headings and plenty of space to input your business and client details, itemized charges, and payment information.
Pros:
Simple and easy-to-use layout
Professional and modern design
Plenty of space to input the necessary details
Suitable for a variety of businesses and industries
Cons:
Limited customization options
Only available in PDF format
Lack of color may be unappealing to some clients.
#2. Fresh Green Invoice Form.pdf
The Fresh Green Invoice Form is an eye-catching template for creating invoices. It features a fresh green color scheme, bold headings, and plenty of space to input your business and client details, as well as itemized charges and payment information.
Pros:
Modern and stylish design
Plenty of space to input the necessary details
Suitable for a variety of businesses and industries
Available in PDF format
Cons:
Limited customization options
The green color scheme may not be suitable for all businesses or industries
#3. Simple Yellow Invoice.pdf
The Simple Yellow Invoice is a basic and easy-to-use template for creating invoices. It features a simple layout with clear headings and plenty of space to input your business and client details, itemized charges, and payment information.
Pros:
Professional and modern design
Plenty of space to input the necessary details
Suitable for a variety of businesses and industries
Available in PDF format
Cons:
Limited customization options
The yellow color scheme may not be suitable for all businesses or industries
#4. Simple Fresh Purple Invoice Format.xlsx
The Simple Fresh Purple Invoice Format is a customizable template for creating invoices using Microsoft Excel. It features a simple layout with clear headings and plenty of space to input your business and client details, itemized charges, and payment information.
Pros:
Customizable template with flexible layout
Suitable for a variety of businesses and industries
Excel format allows for easy editing and customization
Cons:
Only compatible with Microsoft Excel
Requires basic knowledge of Excel to use it effectively
#5. Simple Fresh Blue Billing Invoice.xlsx
The Simple Fresh Blue Billing Invoice is a spreadsheet template that is easy to use. It has a simple design with a blue color scheme that can suit any business type.
Pros:
Easy to use and edit.
The spreadsheet format makes it easy to calculate totals and taxes.
Suitable for a variety of businesses.
Cons:
It may not have enough space for detailed information.
The blue color scheme may not be suitable for all businesses.
#6. Simple Blue Invoice Record.xlsx
The Simple Blue Invoice Record is a customizable template for creating and tracking invoices using Microsoft Excel. It features a simple layout with clear headings and plenty of space to input your business and client details, itemized charges, and payment information.
Pros:
Customizable template with flexible layout
Suitable for a variety of businesses and industries
Excel format allows for easy editing and customization
Includes a record-keeping feature for tracking invoices
Cons:
Only compatible with Microsoft Excel
Requires basic knowledge of Excel to use it effectively
The blue color scheme may not be suitable for all businesses or industries
#7. Useful Red Business Invoice.xlsx
Useful Red Business Invoice is a professional-looking invoice template designed for businesses. It has a red-and-white color scheme with a simple layout that includes the company logo, customer details, item descriptions, and totals. The template is customizable and can be used for a variety of industries.
Pros:
Professional-looking design with a clear layout.
Customizable to fit various industries.
Calculates totals automatically.
Easy to use and modify.
Cons:
Limited color options.
It may not be suitable for businesses that require more detailed information.
#8. Video Business Invoice.docx
The Video Business Invoice template is designed specifically for video production companies. It has a simple and sleek layout with sections for project details, description, rate, hours, and totals. The template includes the company logo, invoice number, and payment details.
Pros:
Customized for video production companies.
Includes all necessary sections for invoicing.
Professional and modern design.
Easy to use and modify.
Cons:
Limited customization options for other industries.
Not suitable for businesses that require more detailed information.
#9. Invoice Garis Biru.docx
Invoice Garis Biru is a professional invoice template with a blue color scheme and a clean layout. It includes sections for the company logo, customer information, item descriptions, and totals. The template is customizable and suitable for a variety of industries.
Pros
Professional-looking design with a clean layout.
Customizable to fit various industries.
Easy to use and modify.
Calculates totals automatically.
Cons
Limited color options.
May not be suitable for businesses that require more detailed information.
#10. Electronic Service Invoice.docx
The Electronic Service Invoice is a modern template designed for electronic service providers. It includes sections for the company logo, customer information, description of services, rate, and totals. The template is customizable and suitable for a variety of electronic services.
Pros
Customized for electronic service providers.
Modern and professional design.
Easy to use and modify.
Calculates totals automatically.
Cons
Limited customization options for other industries.
Not suitable for businesses that require more detailed information.
How to Design an Invoice Using a Free Invoice Template?
Here are the steps that you can follow:
Step #1. Choose an Appropriate Invoice Format:
The first step is to select an appropriate invoice format that suits your business needs. There are various invoice templates available online that you can choose from.
Step #2. Use an Invoice Title or Heading:
After selecting the format, the next step is to add an invoice title or heading. This will help the recipient know what the document is about. Common titles include "Invoice," "Bill," or "Statement."
Step #3. Include Your Business Information and Logo:
Next, add your business information, such as your name, address, email, and phone number. It is also important to include your business logo, which gives the invoice a professional touch.
Step #4. Break Down the Line Items on the Invoice:
List the items or services you charge for, including a brief description, quantity, rate, and total amount. Ensure to itemize everything in a clear and easy-to-understand manner.
Step #5. Add Payment Terms and Due Date:
Include your payment terms and due date. These terms may include payment options, payment duration, and payment methods. The due date is the date when payment is expected.
Step #6. Insert a Total Amount Due Section:
Create a section summarizing the due amount, including any taxes, discounts, or shipping charges. Make sure this section is clear and easy to read.
Step #7. Sign off the Invoice with Your Details and Company Logo:
Add your signature, name, and designation at the bottom of the invoice, followed by your company logo. This ensures that the recipient knows the invoice's origin and that it is legitimate.
Still Confusing? Customize Invoice Templates Easily With WPS Office!
There are many different types of invoice templates available for Download. However, not all of them are free. If you want to find the best free invoice template, check out WPS Office.
With WPS Office, you can easily create and send invoices in just a few minutes. Plus, you can also customize your invoices to match your business needs.
So what are you waiting for? Get started today and see the difference WPS Office can make in your business!
