If you are a small business owner, you will need to create invoices for your clients at some point.
Rather than spending time creating a custom invoice every time, why not use a free printable invoice template? This blog post will provide six templates you can use for your business.
All the templates are editable and blank so that they can be used for various purposes. Plus, they are all self-employed and friendly!
What Is An Invoice?
An invoice is a document created and sent by a supplier to a customer. It itemizes the goods or services provided, and it includes the total amount the customer owes to the supplier.
An invoice should be printed on company letterhead and include contact information for the company (such as name, address, phone number, email address, and website). The items on the invoice should be listed in a clear and concise format, with totals shown for each category. Terms of payment (e.g., net 30 days) and discounts should also be included.
Key Elements of an Invoice
There are a few key elements that should be included on every invoice:
Company name and logo
Contact information (phone number, email address, website)
Invoice number
Date of invoice
Name and address of the customer
Description of goods or services provided
Itemized list of goods or services
Total amount due
Terms of payment
Discounts (if applicable)
Why Use a Printable Invoice Template?
When using a printable invoice template, you can benefit from the following advantages:
Save time: Templates eliminate the need to create invoices from scratch, allowing you to generate invoices quickly and efficiently.
Reduce errors: Predefined sections and calculations in templates minimize the risk of manual errors, ensuring accurate and error-free invoices.
Improve efficiency: Templates streamline the invoicing process by providing a consistent format, making it easier to create invoices and manage your finances effectively.
Convenience: Printable invoice templates offer a ready-to-use solution, eliminating the need for designing invoices from scratch and saving you time and effort.
Professional appearance: Templates are designed with aesthetics in mind, giving your invoices a polished and professional look that leaves a positive impression on clients.
Where to Find Printable Invoice Templates?
When it comes to finding printable invoice templates, there are several reliable sources that offer a wide range of options to choose from. Whether you're a freelancer, small business owner, or working in a corporate setting, these platforms provide templates that can cater to your specific invoicing needs. Let's explore three popular websites where you can find a diverse selection of printable invoice templates.
1. WPS Office
The WPS template store offers a wide variety of printable invoice templates for both personal and business use. You can browse through their collection and find templates suitable for your specific needs. Best of all, these templates are free to download and use. Visit the WPS website at Best Free Office Templates | Word, PPT, and Excel | WPS Template and also at WPS Office on PC to access their template store.
Invoicing Application Form:
The "Invoicing Application Form" is a template designed to streamline and simplify the process of creating and managing invoices for businesses and individuals. This form serves as a structured tool that enables users to input essential information related to invoicing, ensuring accuracy, organization, and efficiency in financial transactions.
By utilizing the Invoicing Application Form, users can easily generate professional invoices and maintain a systematic record of their financial transactions.
Orange Modern Invoice:
This template features a contemporary design with a touch of vibrancy. It's perfect for businesses seeking an invoice with a modern aesthetic. To download the Orange Modern Invoice template, visit this link.
Simple Basic Invoice:
For a clean and straightforward invoice layout, the Simple Basic Invoice template is an excellent choice. Its simplicity ensures clarity and ease of use. To download the Simple Basic Invoice template, follow this link.
Electronic Service Invoice
Designed specifically for electronic service providers, this template includes relevant sections to capture all the essential details. If you offer digital or online services, the Electronic Service Invoice template is a great fit. Download it from this link.
2. Canva
Canva is a versatile platform that provides various design resources, including printable invoice templates. Their collection offers a range of professionally designed templates that you can customize to fit your branding and requirements. Explore Canva's printable invoice templates at www.canva.com/invoice/templates.
If you're looking for stylish and visually appealing invoice templates, consider the following options:
Fashion Invoice in Beige Black Minimalist Style
This template features a sophisticated and minimalist design with a beige and black color scheme. It is perfect for businesses in the fashion industry or those seeking an elegant and modern invoice design. To access and customize the Fashion Invoice in Beige Black Minimalist Style, visit this link.
Beige Gray Simple Minimalist Consultation Invoice
With a similar aesthetic to the previous option, this template offers a simple and clean layout in beige and gray tones. It is suitable for various businesses and professions, maintaining a professional and minimalistic look. To customize the Beige Gray Invoice template, click here.
Pink and White Business Invoice
If you prefer a touch of color, the Pink and White Business Invoice template is a great choice. It features a combination of pink and white hues, creating an eye-catching and professional invoice design. To personalize the Pink and White Business Invoice, access it through this link.
Visit the provided links to access these templates on Canva and customize them according to your business needs. These visually appealing invoice templates can add a touch of elegance to your billing process.
3. Invoice Home
Invoice Home is a dedicated platform for creating invoices, and it offers a selection of printable invoice templates. Their templates are designed to be user-friendly and customizable. You can access their templates by visiting www.invoicehome.com.
If you prefer a more classic and timeless invoice design, consider the following options:
Classic White
This template offers a clean and classic white design, providing a professional and straightforward look for your invoices. It is versatile and suitable for various businesses. To access and customize the Classic White template, visit the respective link.
Oldie
With a vintage-inspired design, the Oldie template adds a touch of nostalgia to your invoices. It features a unique and retro aesthetic, making it ideal for businesses that want to stand out. To customize the Oldie template, click on the provided link.
Connect Rbw
The Connect Rbw template offers a modern and minimalist design with a subtle touch of color. It combines simplicity and sophistication, giving your invoices a contemporary look. To personalize the Connect Rbw template, visit the provided link.
Explore these options and select the template that best suits your business's style and branding. Customizing these invoice templates will help you create professional and visually appealing invoices.
Another 6 Best Free Printable Invoice Templates from WPS Template
Thousands of printable invoice templates are available online, making it hard to choose the right one for your needs.
To help you out, we've compiled a list of six of the best free printable invoice templates.
Whether you're a small business owner, self-employed, or just need a simple way to send invoices, these templates will save you time and help you look professional.
1. Orange Modern Invoice.docx
If you're looking for a simple, editable printable invoice template, the Orange Modern Invoice.docx is an excellent choice.
This template is clean and easy to use, with space for your business name, contact information, and logo. It also includes fields for invoice numbers, dates, and amounts due.
Plus, it's compatible with all major word processing software, so you can edit it to suit your needs.
2. Simple Basic Invoice.xls
If you want a free printable auto repair invoice template, you will want to check out Simple Basic Invoice.xls.
This template is designed for auto repair shops and is available in Excel format. The template is straightforward and includes all necessary fields, such as the customer's name, address, phone number, list of services rendered, and the totals.
You can also add your company logo to the invoice, and there is a space for you to enter your payment terms. This is a great template if you need a simple way to create invoices for your auto repair shop.
3. Electronic Service Invoice.docx
One of the best blank self-employed printable invoice templates is the Electronic Service Invoice.docx. This Review provides users with a clean and simple way to send invoices. The template is easy to use and can be customized to fit your needs.
Enter your information into the template and print. This template is perfect for small businesses or self-employed individuals who need a quick and easy way to send invoices.
4. Business Finance Construction Quotation.xls
The best free printable construction invoice template is Business Finance Construction Quotation.xls.
It's a simple, one-page template that includes all necessary information, including your business name and contact information, the client's name and address, a description of the services provided, and the total amount due.
There's also a section for you to include your terms and conditions, so read through it before sending your invoice. Overall, this template is easy to use and can be customized to fit your specific needs.
If you're looking for a basic, no-frills invoice template, this Simple Yellow Invoice from Review is a great option.
It's easy to use and includes all the essential information you need to include on an invoice, such as your contact information, the recipient's contact information, a description of the services provided, and the total amount due.
There's also a section for listing any additional charges or fees, and you can add your company's logo to the top of the page.
6. Yellow Construction Receipt.xlsx
Whether you're a small business owner, self-employed, or just need a simple way to send invoices, these templates will save you time and help you look professional.
The Yellow Construction Receipt.xlsx is an excellent choice for those in the construction industry. It's easy to use and provides all the necessary information, including your company name, logo, address, and contact information.
There's also space for a description of services rendered, the date of service, and the amount due.
These are just a few free printable invoice templates available online. With a little searching, you're sure to find one that suits your needs. And once you do, you'll be able to save time and look professional with every invoice you send.
How to Choose the Right Invoice Template?
When selecting an invoice template for your business, consider the following tips to ensure you choose the right one:
Ease of editing: Opt for a template that is easy to customize and edit according to your specific needs. Look for templates that allow you to add or remove sections, modify colors and fonts, and adjust the layout effortlessly.
Professional design: Choose a template that reflects the professional image of your business. Look for clean, modern, and visually appealing designs that align with your brand identity. A professionally designed template will leave a positive impression on your clients.
Compatibility with accounting software: Ensure that the invoice template is compatible with your accounting software. This will streamline your invoicing process and enable seamless integration with your financial systems. Check if the template supports popular accounting software like QuickBooks, Xero, or FreshBooks.
By considering these factors, you can select an invoice template that is easy to customize, visually appealing, and seamlessly integrates with your accounting software. This will help you create professional and efficient invoices for your business.
Tips for Using an Invoice Template
Once you've chosen the perfect invoice template, it's time to put it to use. Here are a few tips to help you get the most out of your new template:
Include all the essential details. Your invoice should include your company name and contact information, the recipient's name and contact information, a detailed description of the goods or services provided, the date of service, the amount due, and your payment terms. Be sure to proofread your invoice carefully to avoid any errors.
Make it easy to read. Use clear, concise language and simple formatting to make it easy for your recipient to understand what they're being billed for. Avoid using complicated jargon or small print that could be difficult to read.
Use a professional design. Choose a template that uses a clean, professional design that reflects well on your business. Your invoice reflects your brand, so take some time to choose a design that accurately represents your company.
Save a copy for yourself. Once you've sent your invoice, save a copy for your records. This will come in handy if there are any discrepancies down the road.
These are just a few tips to help you get started with your new invoice template. With a little practice, you'll be able to create professional and easy-to-understand invoices. And that's sure to impress your clients!
FAQs
How to create an invoice?
To create an invoice, include your business information, client details, invoice number, invoice date, itemized list of goods/services, total amount due, payment terms, and send it to the client.
Are printable invoice templates legally binding?
Printable invoice templates themselves are not legally binding, but they serve as important records for transactions. The legality and enforceability of an invoice depend on applicable laws and any existing agreements or contracts.
What should be included in a printable invoice template?
A printable invoice template should include your business details, client information, invoice number and date, itemized list of goods/services, total amount due, payment terms, and any additional terms or instructions.
Conclusion
Whether a small business owner or self-employed, having an excellent invoice template is key to keeping your finances in order. They help you keep track of what you've invoiced and who owes you money, and they also make the whole process look professional.
We hope this roundup of free printable invoice templates has given you some good ideas for creating your perfect template. If not, don't worry – we have even more resources over at WPS Academy.
Head on over there to learn everything from how to create an invoice to set up a bookkeeping system that works for you.
And while you're there, be sure to download our free copy of WPS Office – it includes all the tools you need to get started putting these tips into practice!
