However, there are many ways and methods for users to choose when it comes to inserting a PDF into a Google doc. So, the common question people ask is " How to insert a PDF into Google Docs" right? We have the answers to all your questions concerning the insertion of a PDF into Google Docs today. In this article, we will explain the different techniques to insert a PDF into a Google Doc effectively.
What is Google Docs and How to Use it?
Google Docs is a cloud-based word-processing software that enables users to perform different activities such as creating, editing, and storing documents online. Many people use it as an alternative to Microsoft Word since it can save documents online with Gmail login on any device. Unlike traditional word processors that are installed on individual devices, you can operate Google Docs entirely within a web browser, making it accessible from any internet-connected device.
However, with the use of Google Docs, there is no need for manual document saving and version control, as changes are automatically saved in real-time. Moreover, Google Docs can be used as a mobile app for both iOS and Android platforms. Unlike Microsoft Word which can only be used on a laptop and is not available on mobile phones. This is where WPS is one of the best documentary apps to use that is available on iOS, Android, Mac, and Windows platforms.
For creating a new Google Docs, the first thing you need to do is to sign in using your Google account (Email). Once you are on the Google Docs first page, you can create a new document or just select a template you want conveniently. Note: All your documents are stored online and to have access to them, you need to have a stable internet connection.
3 Common Methods to Insert PDF into Google Doc
While creating or editing a Google Doc, you'll discover different choices for inserting elements such as images, tables, and links. Leveraging this functionality, inserting PDF files into your Google Docs as these elements can effectively address your needs and make you work excellently. Inserting PDF via Google Docs is an easy process. Using the following methods not only enables you to present PDF content in your Google Docs document but also offers advantages such as easy sharing and collaboration. Below is how to insert PDF into a Google Docs in 2023.
Insert PDF into Google Doc as a Link
Step 1: Go to Google Drive using your browser and log in to your Google account.
Step 2: Click on the "+ New" button on the left-hand side and select "File upload."
Locate the PDF file on your computer and select it to upload.
Step 3: After the PDF file is uploaded, find it in your Google Drive.
Step 4: Right-click on the PDF file's name or icon.
Now, in the newly appeared menu, click on "Share". There are two options: you can choose Share for more options.
Step 5: A sharing settings window will appear immediately. Click on the "Copy link" button to copy the shareable link to your clipboard.
Make sure the sharing settings are set to "Anyone with the link" or "Anyone on the internet" can view. You can also select their role whether as a Viewer, Commenter, or Editor.
Step 6: Now, open the Google Doc file you want to insert a PDF into.
Position your cursor at the desired location for the PDF link and then press [ctrl] + [v] on your keyboard to paste the link.
Now the PDF link has been successfully added to your Google Doc! If you wish to provide alternative text for the link, simply highlight the text, press [ctrl] + [k], and complete the required fields. By right-clicking on the PDF link, you can access options to open, copy, or perform additional actions with it.
Insert PDF into Google Doc as an Image
To use this method to perform the insertion of PDF into Google Docs as an image, you'll initially need to use a PDF editor to transform the PDF into an image, and subsequently insert this image into the Google Doc. WPS Office PDF editor allows users to convert PDFs into image files (or vice versa) with just a few simple clicks.
Don't know a PDF editor to use? Download the WPS office app for free today!
Step 1: First, launch the WPS office app Click on the PDF editor > More > scroll down and select PDF to Image under the Convert option.
Step 2: A new window will appear where you can choose the PDF you want to convert to an image from your device.
Select the file and click on Open. A new window will appear where you will have different options.
Step 3: Choose the type of template you want from the Export to Picture window and Click Export.
The image will be saved on your device automatically.
Step 4: Now, Open the Google Doc file opened in a browser, click Insert tab > Image > Upload from the computer to insert your PDF into Google Doc as Image (s).
Step 5: Find and Open your new image.
Insert PDF into Google Doc as Editable Content
Apart from linking a PDF or embedding PDF pages as images, an alternative approach to incorporate a PDF into a Google Doc involves inserting it as editable content. This technique requires the conversion of the PDF into an editable document format. Although Google Docs can perform PDF-to-Doc conversion, using a specialized PDF converter like that of a WPS office PDF editor might be preferable for enhanced accuracy, particularly when dealing with PDFs containing numerous images.
Step 1: Launch the WPS office app on your device to convert your document to PDF first.
Step 2: Go to Google Drive using your browser and log in to your Google account.
Step 3: On the main page of Google Drive, click the "+ New" button on the left-hand side and select "File upload."
Step 4: Select "File Upload", and Locate the PDF file on your computer.
Step 5: Pick the document and upload the file. E.g., clicking "Open".
Step 6: When you're done uploading the document, right-click on your PDF and select"Open with" > "Google Docs"
Step 7: After that, you will be redirected to a new tab that shows your editable document.
Note: The file won’t be saved as a PDF automatically because Google Docs has already formed a whole new copy that can allow you to do the editing work. To save your file as a PDF, head over to “File” > “Download” > “PDF Document (.pdf).”
However, you can also use the WPS office PDF to DOC conversion tool to keep most of its formatting. Once converted, you can upload the DOC version to your Google Drive directly and open it with Google Docs for editing accessibility.
Why You Can’t Upload a PDF to Google Docs
Full Google Drive storage: Insufficient storage space is a common issue that many people experience, but there are simple solutions to address it. Over time, files accumulate on your device, including documents, images, videos, and applications. Reviewing your files and identifying those documents that you no longer need as deleting these files can free up significant amounts of storage space.
However, if you have important files that you don't want to delete from Google Docs, then it will be good if you consider moving them to external storage devices like USB drives or external hard drives. Alternatively, you can also store files in cloud-based services like Google Drive, Dropbox, or OneDrive for quick access.
PDF file size is too big: PDF files can often become quite large due to embedded fonts, images, and other multimedia elements. This can make them difficult to share or upload online, especially when dealing with limited storage or slower internet connections.
If a PDF contains multiple sections or chapters, you can split it into smaller documents. This not only reduces the file size but also makes it more convenient for users to access specific content. PDF compression is a common method to reduce the file size without sacrificing too much quality.
Security restrictions: It's important to note that bypassing security measures on PDF files, such as unlocking or decrypting them without proper authorization, may potentially violate copyright and legal restrictions.
If you have legitimate access to a locked or encrypted PDF and need to view or edit its contents. If the PDF is using a password, you might need to get the password from the owner or authorized party. Without the correct password, you may not be able to unlock the PDF.
Best Excellent Alternative - WPS Office
Free download and free-to-use Word, Excel, and PPT. Powerful PDF toolkit: WPS Office offers a multitude of benefits to users, making it the best choice for document processing. One major advantage is its cost-effectiveness, as it provides free access to essential tools like Word, Excel, and PowerPoint equivalents. This enables users to create, edit, and share files seamlessly without any financial burden. However, WPS Office allows the use of a PDF toolkit, enhancing its functionality by allowing users to edit, convert, and annotate PDFs.
Rich template store: WPS Office provides different benefits but its rich template store is one thing that enhances user productivity and creativity. This convenience saves valuable time and effort, offering professionally designed starting points for projects.
Rich functions: WPS Office is the best due to its extensive range of rich functions, elevating it as a top choice for productivity software. WPS Office's rich functions not only enhance efficiency but also empower users to delve into complex projects with confidence, making it a compelling and user-friendly option.
Lightweight: WPS Office has a small file size and is compatible with Windows operating systems such as Windows 7, 10, and 11. The fact that WPS is lightweight and occupies only 200MB of memory can be beneficial for users who have limited storage space or want to avoid using too many system resources.
How to download WPS Office?
Open your web browser and go to the official WPS Office website
Navigate to the "Download" section of the website.
Install the Software. Once the download is complete, locate the downloaded file (usually in your device's "Downloads" folder) and double-click it to start the installation process.
After installation, you can launch WPS Office from your device's applications menu or desktop shortcut.
To enjoy all free features, you might need to sign in with your WPS Office account or activate your license.
Once launched, you can start using WPS Office to create documents, spreadsheets, presentations, and more.
FAQs
Can I edit the inserted PDF content within Google Docs?
Yes. You can make edits to PDFs within Google Docs, although there are some other factors to consider. When you use the process of opening a PDF file using Google Docs, what occurs is that Google uses its integrated optical character recognition (OCR) technology to transform the PDF into a format akin to a Google Docs file. However, when you engage in PDF editing within Google Docs, you are effectively making changes to this transformed version of the PDF, now presented in the Google Docs format.
How Do I Insert a PDF into Google Docs Without Losing Formatting?
If your document includes images and other complex elements, be prepared for potential layout discrepancies when you insert it into Google Docs. To maintain the original PDF formatting when working with the software, your options include either having a document that primarily consists of plain text or utilizing a third-party PDF to DOC converter.
However, Google Docs does provide different options such as "Open with" Google Docs, which converts the PDF to a Google Docs format. Making use of this converting process is usually better at preserving the formatting than directly inserting the PDF.
How can I share PDF-integrated Google Docs with others?
Sharing PDF-integrated Google Docs is simple and efficient, enhancing effectiveness and document accessibility. Firstly, make sure your Google Doc is properly integrated with the PDF by embedding it. Click on "Insert" and select "Text box," then click "Link" and add the PDF's URL. Next, click "Format options" to adjust the text box's size for optimal display.
To share, click the "Share" button at the top right, enter recipients' email addresses, and choose their permission level. This will give access to people with the documents link as a viewer, commenter, or editor. This method promotes cohesive teamwork and information sharing in a unified platform.
Summary
In conclusion, make sure you have WPS Office installed on your device since WPS Office apps support both Windows and Mac. While you can use the WPS Office PDF editor to directly handle PDFs, if you intend to manipulate the content within your Google Doc, it might be beneficial to convert the PDF to an editable format.
WPS Office allows you to convert PDFs to images, which can then be easily imported into Google Docs. By following these steps, you can successfully insert PDF content into your Google Docs, enhancing collaboration and document creation.
