PowerPoint is a widely used tool for presenting information clearly and concisely, regardless of the setting. You may need to share these presentations to collaborate on a project, present information to a large group, obtain feedback, or just for editing. However, some users often find sharing large PowerPoint files challenging. So what is the easiest way to share this file? You'll learn how to share a large PowerPoint file here.
Compress the Large PowerPoint File Before Sharing
One way to share your presentation file without damaging it is through email. But you'll wonder how to share a large PowerPoint file through email when the file is above the size limit. Unfortunately, most PowerPoint presentations get bigger than this limit because of the inserted images, videos, charts, or 3D models.
In this case, you can compress the size of PowerPoint files to send them efficiently. Below are three ways to compress your large PowerPoint file before sending it.
Compress and Send Using WPS Office
If you need to send a big PowerPoint file through email, first compress it with WPS Presentation. WPS Office is a free program you can use immediately without registering or disclosing personal information.
Also, it integrates perfectly with Microsoft PowerPoint. So, you can maintain the file's format and quality regardless of the type of presentation file you use. You can export your Powerpoint file in PDF, HTML, or picture formats with WPS Presentation.
Large PowerPoint files can be compressed to smaller sizes for free using the WPS Presentation. Compressing the file saves your storage space, reduces the upload time, and lets you escape file size limits. Using WPS Presentation makes you worry less about how to share a large PowerPoint file since you have a new size attachable to emails.
To compress a PowerPoint file using WPS Presentation, you can follow these simple steps:
Step 1: Open the PowerPoint file you want to compress using WPS Presentation.
Step 2: Click the Tools icon at the bottom tab.
Step 3: Scroll down and select File Compressor under the File tab.
Step 4: An interface where you can . Check the box beside "Back up the original document" to generate another compressed file.
Step 5: Finally, click the Start Compression option to compress your file.
Step 6: Log in to your Email, click Compose, and add the New compressed file as well as the Recipient's Email.
Step 7: Click the Paperclip icon to attach the compressed file and then Send.
Compress Using Smallpdf.com and Send as a Link
SmallPDF is another useful tool to compress large PowerPoint files before you share them. Although web-based, this tool reduces your PowerPoint files' size and retains their quality. Smallpdf uses an advanced compression algorithm to remove unnecessary data from the file and optimize its pictures and fonts.
There are two compression options available in Smallpdf: Basic and Strong. The basic compression will reduce the file size by up to 40% while maintaining good quality. Strong compression can reduce it by up to 75% and not retain its quality. To compress a PowerPoint file using Smallpdf, you can follow these simple steps:
Step 1: Open your Web Browser and goto to Smallpdf.com.
Step 2: To choose a file from your Dropbox, Google Drive, or PC, click the arrow beside "Choose Files." You may drag and drop the desired file into the specified upload box.
Step 3: Click Export As and choose the Presentation (.pptx) option.
Step 4: Click on Download to get the compressed file. You can also click on Share to generate a link you can send to those you want to share the file.
Step 5: Log in to your Email, click Compose, and add the Recipient Email, Subject, and paste the link to the message.
Step 6: Otherwise, click the Paperclip icon to attach the Compressed file and then Send.
Compress With YouCompress and Send for Editing
Another excellent web-based application you can use to compress your PowerPoint presentations is YouCompress. It shrinks your file size to a relatively low amount without meddling with its quality and functionality. YouCompress is simple, user-friendly, secure, and effective. You don't need to download or install any software to use YouCompress.
YouCompress focuses on your data privacy and secures it using an HTTPS connection. This allows you to delete any uploaded and compressed files from the servers so no one else can access them. Below are steps to follow if you want to shrink your large PowerPoint files using YouCompress:
Step 1: Open your Web Browser and go to Youcompress.com.
Step 2: Click on Select File in the upload bar to import your file.
Step 3: Click on Upload File & Compress below the upload bar.
Step 4: Click on Download to get the compressed file.
Step 5: Click "Delete file from server" to remove the file from the YouCompress database.
Step 6: Log in to your Email, click Compose, and input the necessary details.
Step 7: Click the Paperclip icon to attach the New Compressed file, then click Send.
Share PowerPoint File as a ZIP File Through Email
Zipping can make your PowerPoint files smaller, more handy, and more manageable. This method is mostly suitable if you have multiple large presentation files to share. The following steps will help you zip and send a big PowerPoint file:
Step 1: Open the PowerPoint presentation file using WPS Office.
Step 2: After that, click on "Menu."
Step 3: Click "Save As" and choose Microsoft PowerPoint Presentation (.pptx).
Step 4: Choose a location and click SAVE.
Step 5: Now locate the file on your computer and Right-Click it. Select Send to and slide to click Compressed (Zipped) Folder.
Step 6: You can then attach the zipped folder to your email. You can even drag and drop other files to the folder to send them as a single file.
Share PowerPoint File As an Attachment or As a Link For Editing
If your file has been compressed, you might still need to understand how to send a large PowerPoint file through email. If so, you should note this part since you may also send an email as a link using this technique.
Learn how to share a large PowerPoint file as a link or attachment by following these steps:
Step 1: Open the PowerPoint file you want to share with WPS Office.
Step 2: Click on Menu, and select Save As.
Step 3: Select Microsoft PowerPoint Presentation (.pptx) from the list of options.
Step 4: Click on Google and Authorize (if you still need to give WPS Office access to our Google Drive); otherwise, select Upload.
Step 5: Open your Email on a web browser. Click on Compose and add the Recipient's Email address as well as the Subject.
Step 6: Click on the Drive Icon from the options at the bottom part of the text box.
Step 7: Search and select the file on "My Drive" and click Insert or "Insert as Drive Link." Click on Send and update the access you want to give the recipient.
FAQs
How To Save a PowerPoint File as a PDF File?
Exporting the presentation as a PDF is another quick and easy way to send a big PowerPoint file. Exporting your file will significantly reduce its size. This happens because every image in a PDF gets shrunk in size, and any media items like videos are deleted.
However, anyone can open and view your presentation, and you can send the PDF file via email. You can follow the steps below to send a big PowerPoint:
Step 1: Open your PowerPoint Presentation file with WPS Office.
Step 2: Click on Menu at the top bar.
Step 3: Select the Export to PDF option after clicking Menu.
Step 4: An interface where you can select the quality you want will pop up. Choose appropriately and click on Export to PDF.
How To Share a Large PowerPoint File Through Email?
Sending a presentation file through your email can sometimes be challenging. Especially in cases where you've never sent it before and don't know how to share a large PowerPoint file as a link. Login to your email account and follow the process below to send a big PowerPoint file:
Step 1: Click on Compose and input the email you're sending to, the Subject, and the description.
Step 2: Click the Paperclip icon to attach the large presentation file. Select the PowerPoin file, and click Open.
Step 3: You'll get a pop-up showing, "Large files must be shared with Google Drive." Click "Ok, I got it" to continue.
Step 4: This automatically uploads the large presentation file on your Google Drive. Click Send, and a dialog box will pop up where you can update the recipient's access to the file.
Summary
For personal and professional presentations, PowerPoint is a highly effective tool that users have widely adopted. One of the reasons users limit their presentation's content is the fear of having a large file size. And this isn't so great since sharing or uploading such files can often get difficult due to the size.
We discussed you can compress such files using WPS Office, one of the best compressor tools. But that's not all; we also showed you a detailed guide on how to use WPS Office to send a big PowerPoint file as a link. We bet you don't know the WPS Office can also help you convert a PowerPoint file to PDF.
Well, that's how versatile WPS Office is, and you can learn the easy steps on how to share a large PowerPoint file from the article!
