In Today’s fast-paced world, which is changing and growing rapidly, collaboration is essential in any successful project or presentation. That’s where Microsoft PowerPoint enters. Microsoft PowerPoint, a widely used presentation software, offers numerous features that allow smooth collaboration among team members. However, some users are unaware of how to collaborate on PowerPoint. This is where we get in. In this article, you’ll learn how to collaborate on PowerPoint, share PowerPoint online, or even make a PowerPoint with others with simple steps.
Introduction
What do you think Microsoft PowerPoint is, and how does it work? Microsoft Office is an office suite that has various creative and productive professional applications. One of them is Microsoft PowerPoint.
Launched in 1987 by Robert Gaskins and Dennis Austin, this application aimed at providing a virtual workplace for presentations. Microsoft PowerPoint today provides a mind-blowing platform with dozens of tools and functions that help its users to create creative and engaging professional-looking presentations. For a school project, study program, product launch, general survey, or sales analysis, Microsoft PowerPoint will help you present your idea creatively.
Anybody can access Microsoft PowerPoint. However, the application is paid and can only be available freely through PowerPoint online. You can simply download it on your Windows, Mac, or phone to use it. Moreover, it’s easy to create PowerPoint presentations and collaborate. This application aims to change how people present their ideas and information and much more creatively yet informally.
Part 1: Why Collaborate on PowerPoint?
Regarding PowerPoint presentations, collaboration can lead to innovative ideas, improved content, and polished visuals. By pooling the expertise of team members, you can create impactful presentations that resonate with your audience.
However, the collaboration also comes with challenges like conflicting opinions and differing schedules. Addressing these challenges is essential to ensure effective teamwork and successful outcomes.
Here are a few benefits of collaborating on PowerPoint:
Diversification of ideas: Collaboration on PowerPoint allows diversification of ideas. It allows multiple to work on the same presentation; hence this would lead to diverse perspectives and new ideas that would enhance the quality of the PowerPoint presentation.
Improve efficiency and speed: If one person is working on a PowerPoint presentation, it’s apparent that he’ll take time and more energy than multiple working on the same presentation. Collaboration on PowerPoint ensures that work is done faster and more efficiently.
Diversification of skills: Collaborating on PowerPoint means that now multiple will work on the same presentation, sharing new skills and expertise. For example, you may be an expert in writing and rectifying grammatical mistakes, and the collaborators may help you with animation, slides, and much more. This would result in the enhancement of the overall quality of the presentation.
Better quality control: It is evident that when multiple people work on a single project or presentation, the overall quality of that presentation improves. Because every person goes through the quality check and ensures that they have given their best shots and the best presentation quality.
Continuity and backup: Collaboration on PowerPoint also benefits in continuity and backup of the presentation. For example, if one team member is absent, the others can step in and ensure the presentation continues like before. This way, presentation work doesn’t stop due to unavailability.
Engagement: Collaborating on PowerPoint allows you to engage with different minds, perspectives and be your door to new perspectives and ideas. This benefits you, and you learn and engage with new people to grow.
Better communication: Collaboration on PowerPoint benefits better communication as the presentation requires clear and effective communication amongst team members. Collaborating on PowerPoint presentations enables team members to better communicate with each other and their audience.
Learning: When multiple people work on the same PowerPoint presentation, it’s apparent that you’ll learn many things from your colleagues. You and your colleagues will have the chance to learn from you too. Collaborating on PowerPoint will lead to a mutual learning and growth process.
Part 2: How to Collaborate as a Team on PowerPoint? (Step-by-Step)
Are you confused about how to collaborate on PowerPoint and share PowerPoint online? Well, we have highlighted some steps that you can follow to learn how to make a PowerPoint editable by multiple users, collaborate on PowerPoint online, and how give permission to edit PowerPoint in teams.
Step 1: Firstly, click on the ribbon and select the Share button. If you haven’t saved your presentation, you’ll be asked to save it first.
Step 2: You’ll see a Send Link box; you can add the names or email addresses of people you want to share the presentation with.
Step 3: You can select the drop-down to change the permissions. You can allow viewing, editing, and more. Allow editing is the default setting. To allow viewing only, uncheck the editing box and click Apply.
Step 4: You can also select Get a Link to get a link you share with people.
Step 5: People can easily collaborate with you on the PowerPoint presentation. Under Share, you can navigate who is editing the document and what that person is editing.
Part 3: How to Collaborate on PowerPoint for Free?
PowerPoint is a powerful tool; however, it’s not free. Only PowerPoint online is free, which doesn’t offer advanced tools and support. What to do now? Don’t worry! The best alternative to PowerPoint, WPS Office, is free.
WPS Office is an office suite similar to Microsoft Office. It enables users to open, create, edit, save, share, and collaborate on documents in one place. You can use Microsoft Word, PowerPoint, Excel Spreadsheet, and PDF in one application. WPS Office aims to boost creativity and productivity to ensure people work efficiently. It offers PowerPoint and all the advanced tools users need.
WPS Office allows users to use advanced tools and functions for free as it aims to provide the best multitasking platform to its users. WPS also has a free template library that offers free creative templates that can be downloaded from its website.
Steps to Edit Word/Excel/PowerPoint in WPS:
Here’s how to edit Word/Excel/PowerPoint in WPS for free:
Step 1: Download the WPS Office application here and install it on your Windows or Mac.
Step 2: Open and sign up or log in on the application.
Step 3: Click on the Presentation tab and open a blank document. Click on Menu and open your presentation. If you don’t have a presentation, you must create and save one.
Step 4: Click on Menu and click on Share. You’ll see a share and collaborate box if your presentation is saved. You can set whether the link opener can view or edit the document there.
Step 5: You can copy the link, attach it to an email, send it to mobile, or scan it.
Step 6: Once someone opens the link, he can collaborate on a PowerPoint presentation. You have successfully learned how to share a PowerPoint presentation with others.
FAQs
1. Can I collaborate on PowerPoint presentations using a Mac computer?
Absolutely! Collaboration features are available on both Windows and Mac versions of PowerPoint.
2. Can I see who made specific changes in a collaborative presentation?
Yes, PowerPoint keeps track of changes, and you can see the author of each modification.
3. Can multiple users edit a PowerPoint at the same time?
After you share your presentation file link, multiple users can view and edit a PowerPoint simultaneously.
4. How do you make a team file editable by multiple users?
Open the share and collaboration box and send the link or attach a link to emails to allow multiple users to edit a team file on PowerPoint.
Summary
The article highlighted the history and need for PowerPoint and its key benefits. You learned that collaborating through presentation is demanding and one of the fastest ways to convey your message to your audience today. Microsoft Office is a great office suite; however, it's not free. One best alternatives to Microsoft Office is WPS Office.
WPS Office is an office suite similar to Microsoft Office. It enables users to open, create, edit, save, share, and collaborate on documents in one place. You can use Microsoft Word, PowerPoint, Excel Spreadsheet, and PDF in one application. WPS Office aims to boost creativity and productivity to ensure people work efficiently. It offers PowerPoint and all the advanced tools users need. It's completely compatible with Windows and Mac and has an app for Android and Apple. It’s a great free app used by more than 500 million users globally. Download yours now!
