Working quite a lot with Excel, I have always been looking for the best way to represent spreadsheet data for sharing or presenting purposes. One of my frequent requests is to explain how to turn Excel into graphical formats, particularly in JPG format. It may be a good idea to share a fragment of your table in some report or save pictures of certain spreadsheet parts for an article. In this lecture, I'll walk you through the steps of doing such conversions, along with some special WPS Office tips.
Why Convert Excel to JPG?
Before explaining the methods, let's consider why anyone would want to convert an Excel file into a picture format like JPG. Excel sheets are information-heavy and sometimes heavy in formatting; for reports, presentations, or even on social media, where one may want to show this data, pictures will be far more visually appealing and easily shareable compared to raw Excel files.
Here are some common reasons why you may need to convert Excel to JPG:
1. For Presentations: Converting a table or chart from Excel into an image to insert into PowerPoint presentations.
2. For Reports: When creating a report, charts and other visual representations of data in image format are sometimes more effective than the raw numbers on a spreadsheet.
3. For Social Media: If you want to share a quick insight or statistic, it's way more shareable if it's an Excel chart converted to JPG.
4. For Archiving – Sometimes, you may want to save the contents of an Excel document in an image format for easier access later.
Now that we know why it's useful, let's learn how to use it.
Various ways for Excel to jpg conversion:
Depending on what's at hand, you have many options for converting your Excel file to a JPG image. Each offers different advantages, whether through the software on your computer, using mobile apps, or even going online. In this section, I provide a detailed discussion on how to perform such conversions best and most easily. Let's dive in!
Approach Method 1: Through WPS Office
WPS Office offers an easier way to convert Excel to JPG format. Steps regarding the method go like this:
Step 1: Open your Excel File—The first step is to open your Excel file on this WPS Office.
Step 2: At this stage, the content that needs to be converted to the format should be selected, say, whatever cell.
Step 3: Screenshot select- WPS Office has a feature that allows users to screenshot the selected portion. After choosing that portion, go to the "Insert" tab and click "Screenshot."
Step 4: Save as JPG- Once you have taken your screenshot, right-click on the image and select "Save as Picture." Then, you can change the picture file type to any kind you want, like JPG.
Step 5: Change Quality (Optional)—You can also change the image quality and size in the WPS Office before saving.
You converted your Excel data into a JPG using WPS Office in just a few clicks!
Method 2 Using Microsoft Excel and Snipping Tool
Otherwise, without WPS Office, one can use Microsoft Excel to perform this conversion using the Snipping Tool or any screenshot tool in the computer system. Here is how you should proceed with this task:
Step 1: Open the Excel File – Open the Excel file you intend to convert.
Step 2: Choose which part of the spreadsheet you need to take out a screenshot to turn it into a picture.
Step 3: Open the Snipping Tool on your PC. Open under Windows, Click "New"
Step 4: Capture - Drag across the required screenshot. Note that now anything else apart from the area that was marked under snip in Excel has disappeared
Step 5: Save as JPG- Save the Screenshot as a JPG Format picture.
While this would work, it would not be as smooth or perfect as if the person used dedicated tools like WPS Office.
Method 3: Using Online Conversion Tools
Sure, plenty of online tools can help you convert Excel to a JPG image; most have either file size limitations or require uploading your file onto some third-party server. But if you need to do a quick conversion and do not want to install anything, here it is. How to do it:
Step 1: Open any online converter for Excel to JPG conversion, such as OnlineConvert.
Step 2: Upload Your Excel File- Upload the Excel file according to the on-screen instructions.
Step 3: Choose JPG as Output Format- Choose the output format as JPG and initiate the conversion.
Step 4: Download the JPG File—Once the conversion is complete, download the image in JPG format.
Although online tools are convenient, they can sometimes compromise the quality of the conversion, especially with larger files.
Method 4: Using Google Sheets and Google Drive
If you’re using Google Sheets and want to convert the file into JPG, here’s an effective workaround:
Step 1: Open the Excel File in Google Sheets – Upload your Excel file to Google Drive and open it in Google Sheets.
Step 2: Select Region – You must choose the specific region in the spreadsheet to convert into a picture.
Step 3: Screenshot – Take the screenshot of the selected region through its Screenshot tool on your computer.
Step 4: Save as JPG – Save the screenshot in JPG format.
This will work for basic conversions, but it does not provide as much control or fine-tuning as a full-featured desktop application like WPS Office.
Why use WPS Office in Excel to JPG conversion?
Many advantages come with using WPS Office to convert Excel to JPG. These include, but are not limited to:
1. The interface is friendly, thus making WPS Office an easy avenue of conversion. This tool is considerably straightforward, even for beginners or advanced end-users.
2. Quality Output: WPS Office will ensure that images from your Excel data to JPG are of the highest quality possible, maintaining the integrity of your original data, whether texts or charts.
3. Flexible: You can share all or part of it. You can also use WPS Office to change the picture size and set up your desired quality before converting it to a.jpg format.
4. Cross-Platform Support: WPS Office can run on Windows, Mac, Android, and iOS. This simply means that on any device you may be working on, you can easily convert the files to JPG.
With all the above benefits, WPS Office will be multipurpose. It can be trusted to convert your Excel to JPG.
FAQs
1. Can I convert Excel to JPG on my phone?
Yes, WPS Office has both an Android and an iOS version. You can convert an Excel document to a JPG with screenshot options through these applications. –
2. How would I convert a file so that the generated JPG is much better in quality?
Through WPS, yes, you will ensure that you pass through the preserving of settings for high-resolution image capture when saving your result.
3. Is there a free way of converting Excel into JPG?
Well, you could use the free version of WPS Office, which allows its users to convert Excel to a JPG format. Other free options exist on the web; nevertheless, they normally include certain limits regarding features or size.
Summary
In simple terms, converting Excel files to JPG is a practical means of sharing and presenting data impressively. We tried WPS Office, Microsoft Excel with Snipping Tool, online tools, and Google Sheets. Though all these means work, WPS Office remains most effective in terms of efficiency, conversion quality, and ease of use. Equipped with AI-powered features, WPS Office has made conversions easy, fast, and smooth on desktop and mobile.
