Working with documents all of the time, I have faced many situations when it became highly relevant to convert ordinary plain text format files into something much more appropriate and accepted- an accepted PDF. Be it professional reports, presentations, or even personal projects, converting TXT files into PDFs keeps my content neat and professional in appearance, with guaranteed maintenance of formatting, security, and ease of sharing. In this article, let me take you through the steps to convert a TXT file into a PDF and show why such conversion may benefit your work.
Why Convert TXT to PDF?
You may wonder why you would take a simple text file and turn it into something as complicated as a PDF. While the TXT file is excellent for storing raw, unformatted text, PDFs have many advantages that make them more versatile in professional use. Here are a few reasons why you should convert your TXT files into PDFs:
1. Preservation of Layout and Formatting: Unlike the file format TXT, PDF maintains the layout, fonts, and formatting across devices and platforms. This means that your document will appear the same no matter what device it is opened on.
2. Professional Look and Feel: Since PDFs support images, tables, and other forms of multimedia, they work perfectly for formal documents, business reports, or presentations. A PDF looks much more professional compared to a simple TXT file.
3. Universality: PDFs are easily accessible without any complications, no matter what device one may be on. Unlike the.TXT files, which take on an unsightly nature since the file presentation may appear different due to the software application, PDFs do not face changes across devices or operating systems.
4. Security: Security is an important issue because PDF documents can be encrypted or password-protected, and TXT files do not provide all these facilities.
5. Sharing and Printing become easy: PDFs are broadly used in academia and business alike due to their immense compatibility with both email and print systems. Sharing or printing PDFs is a very seamless process.
Conversion of TXT into PDF: Steps
Now that we understand why this conversion from TXT to PDF is valuable let's explore ways to accomplish it. In this segment, I will showcase three straightforward ways to change your .txt files to .pdf, with WPS Office as one of those simple options. Let's start!
Method 1: Converting a document from.TXT to PDF Format Using WPS Office
WPS Office is an integrated office suite offering the easiest and most potent way to convert TXT to PDF. Here is how you do it in a few steps.
Step 1. If you don't have a WPS office, download and install it from the official website. It's free for both Windows and Mac systems.
Step 2. Open your TXT file in WPS Writer.
Once installed, open WPS Writer, the word processor contained in the suite of WPS Office; go to File ·Open and select the TXT file to convert.
Step 3: Formatting of Your Document (optional)
Although the File is unformatted in .txt format, WPS Writer can still make it look nice. You can change font, alignment, or color and insert any image or table for a professional-looking PDF.
Step 4: Save as PDF
When your document is set and ready, head to File> Export to PDF or Save As, and select PDF as the format. After choosing a location to save your PDF file, click on Save. Now, your TXT file is a formatted PDF!
Step 5: Add Security Features (Optional)
To protect your PDF, you can add password encryption before saving. This is useful if the document contains sensitive or confidential information.
Method 2: Using Online Converter (No Software Installation)
If you do not want to install any software, then many online tools will help you convert TXT to PDF for free. Here is the standard method using an online converter:
Step 1: Choose Online Converter
Search any online converter for TXT to PDF—Smallpdf, ILovePDF, or PDF2Go, which are free services. Open any of those sites in your browser.
Step 2: Upload Your TXT File
When you open the converter's website, you'll see an Upload button; click on it and select the TXT file from your computer that you want to convert.
Step 3: Convert the File
After uploading the TXT file, click on the Convert to PDF button. The online tool will process your File and convert it into a PDF.
Step 4: Download the PDF
Once the conversion is complete, the website will provide a link to download the PDF. Click the download link to save the PDF file to your computer.
Method 3: Converting TXT to PDF Using Microsoft Word
Of course, if you have Word installed on your computer, you can count on that. Here's how you can have it done quite quickly: having Microsoft Word open the TXT for conversion to PDF:
Step 1: Open Microsoft Word and go to File> Open. Your TXT file may be within any folder, so open it in Word.
Step 2: Format Your Document (Optional)
Open the TXT file in Word, edit it, and format it. In Word, you can change fonts and layouts, add headings, and even insert images; all this will remain intact upon conversion to PDF.
Step 3: Save as PDF
Once you've completed your document, click File> Save As. After clicking Save, select where you'd want to save this PDF file; the TXT file has just been converted to a PDF in the Save as type dropdown menu.
WPS Office: A Strong Tool in Document Conversions
WPS Office is not designed just for conversions from PDF; instead, it's a fully complete office suite, keeping in mind the needs of all your documents, purely textual and spreadsheet-oriented to presentations. WPS Office introduces an intuitive interface with powerful features and seamless cloud integrations that will keep you productive. Some of the key highlights of WPS Office include:
Cross-system compatibility: WPS Office can be used on Windows, Mac, Android, and iOS; you can start one task and pick up another without missing anything.
AI-integrated tools: WPS Office can let you do things much more manageable, with grammar checking, punctuation correction integrated with AI, and even text suggestions while creating or editing a document.
Cloud Storage: WPS Office comes with integrated cloud storage, so saving and accessing documents anywhere, anytime, is easy.
Multi-File Format Support: It supports many file formats for document conversions and editing; some of the most common formats are DOCX, PPTX, XLSX, TXT, PDF, and many more.
WPS Office can help with smoother workflow, higher productivity, and perfect document appearance, whatever the format.
FAQs
1. How do I convert a TXT file to PDF in the WPS Office?
Open it in WPS Writer and align the format if needed. Then, go to File> Export to PDF, choose where the document will be saved, and it will convert into PDF.
2. Before converting from TXT into PDF format, is there support for adding images or links?
Indeed, in WPS Writer, you can add images, tables, hyperlinks, and many other multimedia features while formatting the TXT document, which can be preserved if you export that document into a PDF.
3. How Can I protect PDF after Conversion?
You can also set a password for your PDF using WPS Office. While saving the document as a PDF, you can select the security options and then set a password to prevent unauthorized access.
Summary
In this paper, we took the opportunity to convert TXT and PDF files using free yet powerful WPS Office and both text PDF files. Afterward, we saw the benefits for you in doing so, having given some tips on perfecting your workflow by showing why WPS Office has been an excellent choice regarding document handling.
Using WPS AI, automatically correct grammatical mistakes and summarize lengthy texts. This tool automatically generates PDFs. Whether students, professionals, or casual users, WPS Office will make document conversion and editing easy as a breeze.
