It's entirely understandable if Google Sheets is your preferred choice, but there might be instances where you need to convert it to Excel, either for personal comfort or compatibility reasons. Whether you received a sheet in Google Sheets and prefer working in Excel or you simply find comfort in handling data in Excel, we've got you covered. In this step-by-step guide, we'll walk you through the process of how to convert google sheets to excel, ensuring a smooth transition for your data management needs.
How to manually convert Google sheets to Excel?
Google Sheets offers various methods to convert a Google Sheet to Excel format, including both manual and automatic options.
Method 1: From the File Menu in Google Sheets
In this method, you can directly convert the sheet right after completing your work:
Step 1: Open the Google Sheet you want to convert to Microsoft Excel format.
Step 2: Go to the "File" menu at the top-left corner and then click on "Download".
Step 3: In the download flyout menu, choose "Microsoft Excel (.xlsx)" to download your Google Sheet in Microsoft Excel format.
Step 4: Locate the downloaded file and open it in Microsoft Excel (*.XLSX) to edit, format, or save.
Method 2: Via Google Drive
This method is quicker when converting multiple Google Sheets to Microsoft Excel format:
Step 1: Navigate to your Google Drive and find the Google Sheet you want to convert.
Step 2: In the sheet details on the far right, you will find three dots indicating more options, click on them.
Step 3: Choose "Download", this will automatically convert and download your Google Sheet in Excel format.
How to automatically convert Google Sheets to Excel?
This method is extremely useful if you need to collaborate using Google Sheets and perform robust data analysis using Microsoft Excel. It provides live data, meaning any changes made to Google Sheets will reflect in your Microsoft Excel data. With a simple click on the "Refresh" button, let's delve into the process for better understanding:
Step 1: Open your Google Sheet and navigate to the "File" menu.
Step 2: Click on “Share” and then choose "Publish to the web".
Step 3: Set the desired publishing options such as the entire document or specific sheets.
Step 4: Choose the format as "Microsoft Excel (.xlsx)".
Step 5: Click on the "Publish" button.
Step 6: A link will be generated, copy this link for use in Microsoft Excel.
Step 7: Open Microsoft Excel, and navigate to the "Data" tab.
Step 8: In the Get & Transform Data section, click on “From Web”.
Step 9: In the “From Web” window, paste the link into the URL field, and then click on “OK”.
Step 10: Now, your Navigator window will open. Select your desired sheet, then click on the arrow next to "Load" at the bottom, and choose "Load to".
Step 11: Your "Import Data" window will open. Here, you can perform some formatting before importing the data, such as importing data to the same existing sheet.
Step 12: Your data will be imported into the Excel sheet. If any changes occur in Google Sheets, they will automatically update in Microsoft Excel. You can refresh the data in Excel by visiting the "Table Settings" tab and clicking on the "Refresh" option in the ribbon.
This process ensures that any changes made in Google Sheets are automatically updated in your Microsoft Excel file.
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FAQs
Q1. Can I convert Google sheets to other forms?
Yes, you can convert Google Sheets to multiple formats, including .xlsx (Excel), .ods (OpenDocument Spreadsheet), .csv (Comma Separated Values), .tsv (Tab Separated Values), .pdf (Portable Document Format), and .html (HyperText Markup Language). To do this, click on 'File,' then 'Download,' and choose the format you want, like Excel, PDF, or others from the provided list of options. You can also use add-ons to change Sheets into formats like JSON or XML.
Q2. Why should I consider converting Google Sheets to Excel?
The conversion of Google Sheets to Excel is advisable for enhanced compatibility with the Microsoft Office suite, facilitating seamless integration with applications such as Word and PowerPoint. Beyond compatibility, Excel provides advanced analytical features, empowering users with powerful tools for in-depth data examination and interpretation. This conversion ensures a cooperative collaboration between diverse software applications, optimizing workflow efficiency and overall productivity.
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Successfully preserving the formatting of your Google Sheets data by learning how to convert Google Sheets to Excel is undoubtedly a victory. However, WPS Office takes success to the next level. Highly compatible with various file formats, it empowers users to seamlessly switch between their preferred spreadsheet tools. Whether you're a spreadsheet enthusiast or a data maestro, WPS Office ensures your journey is both smooth and successful. Experience success effortlessly—download WPS Office now.
