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When you're working with numbers in Excel, sometimes you need to show them in both numbers and words for official documents or clarity. But Excel doesn't have a built-in way to do this, especially for Indian Rupees. So, you might end up using complicated formulas, external tools, or doing it manually.
In this guide, we'll teach you a simple step-by-step method to convert numbers into words for Indian Rupees using Excel.
2 Easy Ways to Convert Numbers to Words in Indian Rupees in Excel:
Of course, above all, you need to get a proper Microsoft Excel download first!
Method 1: Convert numbers to words in Indian rupees with VBA code
Before converting numbers to words in Indian Rupees using VBA code, you may need to add on the developer tab in your ribbon to open the VBA function.
Here is the step to enable the developer tab in Excel:
Step 1: Open the Excel spreadsheet that contains the numbers you want to convert.
Step 2: Click on file and choose option in the list
Step 3: In the excel Option choose customize ribbon
Step 4: Choose all tab in the Choose command form option
Step 5: Find developer in the list and click add
Step 6: Click on Ok
Now here is the step to convert numbers to words in Indian Rupees using VBA code:
Step 1: Open the Excel spreadsheet that contains the numbers you want to convert.
Step 2: Click on the Developer tab. If you don't see this tab, follow the step above to enable it
Step 3: Click on Visual Basic or use the keyboard shortcut Alt + F11
Step 4: Click Insert and choose module.
Step 5: Paste the VBA code provided in the reference.
Public Function RupeeFormat(SNum As String) 'Updateby Extendoffice Dim xDPInt As Integer Dim xArrPlace As Variant Dim xRStr_Paisas As String Dim xNumStr As String Dim xF As Integer Dim xTemp As String Dim xStrTemp As String Dim xRStr As String Dim xLp As Integer xArrPlace = Array("", "", " Thousand ", " Lacs ", " Crores ", " Trillion ", "", "", "", "") On Error Resume Next If SNum = "" Then RupeeFormat = "" Exit Function End If xNumStr = Trim(str(SNum)) If xNumStr = "" Then RupeeFormat = "" Exit Function End If xRStr = "" xLp = 0 If (xNumStr > 999999999.99) Then RupeeFormat = "Digit excced Maximum limit" Exit Function End If xDPInt = InStr(xNumStr, ".") If xDPInt > 0 Then If (Len(xNumStr) - xDPInt) = 1 Then xRStr_Paisas = RupeeFormat_GetT(Left(Mid(xNumStr, xDPInt + 1) & "0", 2)) ElseIf (Len(xNumStr) - xDPInt) > 1 Then xRStr_Paisas = RupeeFormat_GetT(Left(Mid(xNumStr, xDPInt + 1), 2)) End If xNumStr = Trim(Left(xNumStr, xDPInt - 1)) End If xF = 1 Do While xNumStr <> "" If (xF >= 2) Then xTemp = Right(xNumStr, 2) Else If (Len(xNumStr) = 2) Then xTemp = Right(xNumStr, 2) ElseIf (Len(xNumStr) = 1) Then xTemp = Right(xNumStr, 1) Else xTemp = Right(xNumStr, 3) End If End If xStrTemp = "" If Val(xTemp) > 99 Then xStrTemp = RupeeFormat_GetH(Right(xTemp, 3), xLp) If Right(Trim(xStrTemp), 3) <> "Lac" Then xLp = xLp + 1 End If ElseIf Val(xTemp) <= 99="" and="" val=""> 9 Then xStrTemp = RupeeFormat_GetT(Right(xTemp, 2)) ElseIf Val(xTemp) < 10 Then xStrTemp = RupeeFormat_GetD(Right(xTemp, 2)) End If If xStrTemp <> "" Then xRStr = xStrTemp & xArrPlace(xF) & xRStr End If If xF = 2 Then If Len(xNumStr) = 1 Then xNumStr = "" Else xNumStr = Left(xNumStr, Len(xNumStr) - 2) End If ElseIf xF = 3 Then If Len(xNumStr) >= 3 Then xNumStr = Left(xNumStr, Len(xNumStr) - 2) Else xNumStr = "" End If ElseIf xF = 4 Then xNumStr = "" Else If Len(xNumStr) <= 2="" then=""> xNumStr = "" Else xNumStr = Left(xNumStr, Len(xNumStr) - 3) End If End If xF = xF + 1 Loop If xRStr = "" Then xRStr = "No Rupees" Else xRStr = " Rupees " & xRStr End If If xRStr_Paisas <> "" Then xRStr_Paisas = " and " & xRStr_Paisas & " Paisas" End If RupeeFormat = xRStr & xRStr_Paisas & " Only" End Function Function RupeeFormat_GetH(xStrH As String, xLp As Integer) Dim xRStr As String If Val(xStrH) < 1 Then RupeeFormat_GetH = "" Exit Function Else xStrH = Right("000" & xStrH, 3) If Mid(xStrH, 1, 1) <> "0" Then If (xLp > 0) Then xRStr = RupeeFormat_GetD(Mid(xStrH, 1, 1)) & " Lac " Else xRStr = RupeeFormat_GetD(Mid(xStrH, 1, 1)) & " Hundred " End If End If If Mid(xStrH, 2, 1) <> "0" Then xRStr = xRStr & RupeeFormat_GetT(Mid(xStrH, 2)) Else xRStr = xRStr & RupeeFormat_GetD(Mid(xStrH, 3)) End If End If RupeeFormat_GetH = xRStr End Function Function RupeeFormat_GetT(xTStr As String) Dim xTArr1 As Variant Dim xTArr2 As Variant Dim xRStr As String xTArr1 = Array("Ten", "Eleven", "Twelve", "Thirteen", "Fourteen", "Fifteen", "Sixteen", "Seventeen", "Eighteen", "Nineteen") xTArr2 = Array("", "Twenty", "Thirty", "Forty", "Fifty", "Sixty", "Seventy", "Eighty", "Ninety") Result = "" If Val(Left(xTStr, 1)) = 1 Then xRStr = xTArr1(Val(Mid(xTStr, 2, 1))) Else If Val(Left(xTStr, 1)) > 0 Then xRStr = xTArr2(Val(Left(xTStr, 1)) - 1) End If xRStr = xRStr & RupeeFormat_GetD(Right(xTStr, 1)) End If RupeeFormat_GetT = xRStr End Function Function RupeeFormat_GetD(xDStr As String) Dim xArr_1() As Variant xArr_1 = Array(" One", " Two", " Three", " Four", " Five", " Six", " Seven", " Eight", " Nine", "") If Val(xDStr) > 0 Then RupeeFormat_GetD = xArr_1(Val(xDStr) - 1) Else RupeeFormat_GetD = "" End If End Function |
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Step 5: Save (Ctrl + S) and close the VBA editor. Choose Excel Macro-Enabled Workbook when saving
Step 6: Enter the formula =RupeeFormat(display cell) to the cell that you want to display the word and click enter
Step 7: The result will be displayed. Drag down to apply the formula to other cells
The numbers in the selected range will be converted to words in Indian rupees.
Method 2: Converting Numbers to Words in Indian Rupees in Excel (Common Method)
Learn the common method to convert numbers to words in Indian Rupees within Excel, a handy step when you prepare invoices for bookkeeping.
Step 1: Open the Excel spreadsheet that contains the numbers you want to convert.
Step 2: Right-click on the sheet name and select view code to open the VBA application. It is also useful for data analysis in Excel.
Step 3: Click Insert and choose module.
Step 4: Paste the VBA code provided in the reference.
Public Function RupeeFormat(SNum As String) 'Update By Nirmal Dim xDPInt As Integer Dim xArrPlace As Variant Dim xRStr_Paisas As String Dim xNumStr As String Dim xF As Integer Dim xTemp As String Dim xStrTemp As String Dim xRStr As String Dim xLp As Integer xArrPlace = Array("", "", " Thousand ", " Lacs ", " Crores ", " Trillion ", "", "", "", "") On Error Resume Next If SNum = "" Then RupeeFormat = "" Exit Function End If xNumStr = Trim(Str(SNum)) If xNumStr = "" Then RupeeFormat = "" Exit Function End If xRStr = "" xLp = 0 If (xNumStr > 999999999.99) Then RupeeFormat = "Digit excced Maximum limit" Exit Function End If xDPInt = InStr(xNumStr, ".") If xDPInt > 0 Then If (Len(xNumStr) - xDPInt) = 1 Then xRStr_Paisas = RupeeFormat_GetT(Left(Mid(xNumStr, xDPInt + 1) & "0", 2)) ElseIf (Len(xNumStr) - xDPInt) > 1 Then xRStr_Paisas = RupeeFormat_GetT(Left(Mid(xNumStr, xDPInt + 1), 2)) End If xNumStr = Trim(Left(xNumStr, xDPInt - 1)) End If xF = 1 Do While xNumStr <> "" If (xF >= 2) Then xTemp = Right(xNumStr, 2) Else If (Len(xNumStr) = 2) Then xTemp = Right(xNumStr, 2) ElseIf (Len(xNumStr) = 1) Then xTemp = Right(xNumStr, 1) Else xTemp = Right(xNumStr, 3) End If End If xStrTemp = "" If Val(xTemp) > 99 Then xStrTemp = RupeeFormat_GetH(Right(xTemp, 3), xLp) If Right(Trim(xStrTemp), 3) <> "Lac" Then xLp = xLp + 1 End If ElseIf Val(xTemp) <= 99="" and="" val=""> 9 Then xStrTemp = RupeeFormat_GetT(Right(xTemp, 2)) ElseIf Val(xTemp) < 10 Then xStrTemp = RupeeFormat_GetD(Right(xTemp, 2)) End If If xStrTemp <> "" Then xRStr = xStrTemp & xArrPlace(xF) & xRStr End If If xF = 2 Then If Len(xNumStr) = 1 Then xNumStr = "" Else xNumStr = Left(xNumStr, Len(xNumStr) - 2) End If ElseIf xF = 3 Then If Len(xNumStr) >= 3 Then xNumStr = Left(xNumStr, Len(xNumStr) - 2) Else xNumStr = "" End If ElseIf xF = 4 Then xNumStr = "" Else If Len(xNumStr) <= 2="" then=""> xNumStr = "" Else xNumStr = Left(xNumStr, Len(xNumStr) - 3) End If End If xF = xF + 1 Loop If xRStr = "" Then xRStr = "No Rupees" Else xRStr = " Rupees " & xRStr End If If xRStr_Paisas <> "" Then xRStr_Paisas = " and " & xRStr_Paisas & " Paisas" End If RupeeFormat = xRStr & xRStr_Paisas & " Only" End Function Function RupeeFormat_GetH(xStrH As String, xLp As Integer) Dim xRStr As String If Val(xStrH) < 1 Then RupeeFormat_GetH = "" Exit Function Else xStrH = Right("000" & xStrH, 3) If Mid(xStrH, 1, 1) <> "0" Then If (xLp > 0) Then xRStr = RupeeFormat_GetD(Mid(xStrH, 1, 1)) & " Lac " Else xRStr = RupeeFormat_GetD(Mid(xStrH, 1, 1)) & " Hundred " End If End If If Mid(xStrH, 2, 1) <> "0" Then xRStr = xRStr & RupeeFormat_GetT(Mid(xStrH, 2)) Else xRStr = xRStr & RupeeFormat_GetD(Mid(xStrH, 3)) End If End If RupeeFormat_GetH = xRStr End Function Function RupeeFormat_GetT(xTStr As String) Dim xTArr1 As Variant Dim xTArr2 As Variant Dim xRStr As String xTArr1 = Array("Ten", "Eleven", "Twelve", "Thirteen", "Fourteen", "Fifteen", "Sixteen", "Seventeen", "Eighteen", "Nineteen") xTArr2 = Array("", "Twenty", "Thirty", "Forty", "Fifty", "Sixty", "Seventy", "Eighty", "Ninety") Result = "" If Val(Left(xTStr, 1)) = 1 Then xRStr = xTArr1(Val(Mid(xTStr, 2, 1))) Else If Val(Left(xTStr, 1)) > 0 Then xRStr = xTArr2(Val(Left(xTStr, 1)) - 1) End If xRStr = xRStr & RupeeFormat_GetD(Right(xTStr, 1)) End If RupeeFormat_GetT = xRStr End Function Function RupeeFormat_GetD(xDStr As String) Dim xArr_1() As Variant xArr_1 = Array(" One", " Two", " Three", " Four", " Five", " Six", " Seven", " Eight", " Nine", "") If Val(xDStr) > 0 Then RupeeFormat_GetD = xArr_1(Val(xDStr) - 1) Else RupeeFormat_GetD = "" End If End Function |
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Step 5: Choose Excel Macro-Enabled Workbook in save as type. Close the VBA editor Windows
Step 6: insert the formula =RupeeFormat(display cell) to the selected cell to display the result.
Step 7: Drag down to apply the formula to other cells after the results appear in the selected cell
The numbers in the selected range will be converted to words in Indian rupees.
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FAQs:
Q1: How do I convert currency to text in Excel VBA?
You can use VBA (Visual Basic for Applications) to convert currency to text in Excel. You'll need to write a custom VBA macro to perform this conversion. You can find examples and code snippets online or consult Excel VBA documentation for guidance.
Q2: How to convert currency to words text in Excel?
To convert currency into words in Excel, you typically use a combination of functions and custom formatting. You can find various tutorials and guides online that explain how to achieve this.
Q3: How do you format numbers in Excel for Indian rupees?
To format numbers in Excel for Indian Rupees, you can use the built-in currency formatting options. Select the cell or range you want to format, go to the "Number" tab in the Format Cells dialog box, and choose the "Currency" category. From there, you can select "₹ English (India)" as the currency symbol.
Q4: How do I convert numbers to text in Excel automatically?
There are several ways to convert numbers to text in Excel automatically. You can use Excel functions like TEXT, CONCATENATE, or custom formatting. You can also use VBA macros for more advanced automation.
Q5: How to convert US dollar to Indian rupees in Excel?
To convert US dollars to Indian Rupees in Excel, you can use a combination of Excel functions and web services or external data sources that provide currency exchange rates. Excel's "Currency" format can also be used for displaying amounts in Indian Rupees after obtaining exchange rates.
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If you prefer working in the cloud, Excel Online offers the same powerful features to help you manage and clean your data from anywhere. With Excel Online, you can use the same functions to remove characters from the left or right side of your data, making it a great option for those who need flexibility or don't have access to a desktop version of Excel.
Summary:
Learn how to easily convert numerical amounts to words in Indian Rupees within Excel, using either VBA code or a common method. First, enable the Developer tab in Excel, add the provided VBA code, and use the =RupeeFormat(display cell) formula.
Alternatively, right-click the sheet name to access VBA, insert a module, paste the code, and employ the same formula. These user-friendly methods are also compatible with WPS Office, a free alternative to Microsoft Office, making precise and professional document formatting a breeze.
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