Google Sheets has become the preferred tool for professionals in various fields due to its collaboration and online features. Many use it to track a variety of tasks, and one tool that simplifies tracking is checkboxes. While checkboxes make tracking straightforward, the challenge arises when determining how many checkboxes are checked. In this article, we will explore how to count checkboxes in Google Sheets, enhancing the tracking process and providing you with improved capabilities.
What Is COUNTIF Function in Google Sheets?
The COUNTIF function in Google Sheets is a powerful tool that allows users to count the number of cells within a specified range that meet a specific condition. It helps in tallying or summarizing data based on a given criterion.
The syntax for the COUNTIF function in Google Sheets is as follows:
=COUNTIF(range, criterion)
range: You want to apply the criteria to this range of cells. Either one column, one row, or both may be used.
criterion: This is the condition that must be satisfied for a cell to be counted. It can be a specific value, expression, or text string.
How to Count Checkboxes in Google Sheets Using COUNTIF Function
In this section, we will explore how to utilize the COUNTIF function to count checkboxes in Google Sheets.
Let's consider an example: As a blogger, you've received several articles this month, and checkboxes have been added to indicate whether the articles are completed or not.
Now, we'll use the COUNTIF function to tally the number of completed articles and the number of articles that are not yet completed.
Step 1: Navigate to an empty cell where you intend to use the COUNTIF function, and commence by entering the function, beginning with an equal sign.
Step 2: For the range argument, select the cells where your checkboxes are located.
Step 3: For the criterion argument, use "True". This ensures that only the checkboxes that are ticked (completed articles) are counted.
Step 4: Press Enter, and the cell will display the count of checkboxes that are ticked.
Step 5: To count the number of checkboxes that are not ticked, replace "True" with "False" in the second argument.
Google Sheets facilitates the easy insertion of checkboxes and provides convenient functions for conducting data analysis with these data types.
How to Count Percentage of Checkboxes Are Checked in Google Sheets
Instead of following by first learning how to sum checkboxes in Google Sheets and then counting the checked or unchecked ones to calculate the percentage, consider this simpler method.
Step 1: Start by entering the COUNTIF function in an empty cell. Begin with an equal sign to initiate the formula.
Step 2: Select the range of cells containing the checkboxes as your first argument.
Step 3: Set the criterion as "True" to count the number of checked checkboxes.
Step 4: Close the parentheses and initiate the COUNTA function to count the total number of checkboxes in the same cell range.
Step 5: Now, press Enter and the cell will display the number of checkboxes, but the answer will be in decimal form. Format the cell to show the percentage by visiting the toolbar and clicking on the "More Format" icon.
Step 6: In the More Format drop down menu, click on "Percent" to obtain the percentage of checked checkboxes.
Step 7: The same formula is applicable for the number of unchecked checkboxes. In the COUNTIF criterion argument, insert "False".
This straightforward process allows for easy sharing of the sheet through a simple link, and further data analysis can be conducted on the Google Sheet.
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FAQs
Q1. How to change color when a checkbox is checked in Google Sheets?
In Google Sheets, you have the option to use the custom formula to alter the color of a cell when a checkbox is marked.
Step 1: Open the sheets containing the checkboxes you wish to format.
Step 2: Go to the top menu and locate "Format." From the dropdown menu, select "Conditional formatting".
Step 3: A sidebar will display on the right. In the Conditional Format Rules panel, enter A2:A10 in the Apply to range box.
Step 4: Choose “Custom formula is” from the dropdown menu under Format cells if. In the Custom Formula is box, input the formula:=$B2=TRUE()
Step 5: Determine how you want the cells to appear when the checkbox is checked, like changing text or cell color.
Step 6: After adjusting settings, click "Done".
Q2. How to calculate percentages in Google Sheets?
To calculate percentages in Google Sheets, you can use the Formula =(part/total) or part divided by total to calculate the percentage for part of a total. Here is a guide on how to apply the above Formula:
Step 1: Open the Google Sheet where you want to perform the percentage calculation.
Step 2: Enter the values for the part and the total in two cells. For example, input the part's value in cell A2 and the total in cell B2.
Step 3: To find the percentage for part in cell A2 of the total in cell B2, use the formula =A2/B2 in a new cell, which will result in 0.4 percent.
Step 4: Click on the cell containing the formula. Navigate to the Format menu, choose Number, and opt for Percent. The cell will now display the decimal as a percentage.
Q3. When is the COUNT function for checkboxes in Google Sheets beneficial?
The COUNT function proves beneficial when you need a direct count of all checkboxes, irrespective of their checked or unchecked status. It offers a straightforward total count, encompassing both checked and unchecked boxes.
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