Sharing an Excel file enables multiple users to collaborate simultaneously, making it easier to update and maintain data in real time. However, people don’t know how to use it and want to learn to make their day-to-day lives easier.
Now, the question is how to create a shared Excel file in WPS. This article will give guidance on how to create a shared Excel file in the WPS Office for individual and business use.
Part 1. How to Create a Shared Excel File by Generating a Link
Among millions of WPS Office users, many want to know how to share an Excel file by generating a link. It is not a difficult process. You can do it easily by following the simple steps ahead. Links are easily accessible to all users and can open many doors of opportunity and creativity for users.
Step 1: Open your WPS Office and click on Sheets
Step 2: Once the WPS Office opens, go to the Menu on the top left and click on the Share option.
Step 3: Go to the pop-up and click on Create a Link option to generate a link. You can also use other options such as Attach to Email, Send to Mobile, and Scan to Mobile to have easier access to your data.
Step 4: Now, you can also set an Expiration date for the receiver. It will determine how long the other person can have the edit access.
Step 5: You can also determine the actions people who receive the link can take.
Step 6: You can also share the link by copying or using the options mentioned in the pop-up.
Part 2: How to Establish a Shared Excel File by WPS Co-Editing
WPS Office is one of the most user-friendly platforms to create and edit files. Same way, it is not difficult to learn how to create a shared Excel file using WPS Office. The following steps can tell you more about how to create a shared Excel file for multiple users.
Step 1: Open the Excel file that you want to share on WPS Office. Now, you can click on the Review button.
Step 2: Click on the Share Workbook option. Find the same title in the drop-down Menu again and click that option.
Step 3: Click the box to allow changes by more than one user at the same time. After that, you can press OK.
Step 4: Now, you can see the Shared option with your file.
Part 3: How to view edit records in WPS?
WPS Office makes life easier for millions of people every day. Many people want to learn how to create a shared Excel file using WPS Office and how to view the edit records in WPS Office.
Here is your step-by-step guide to editing Excel records in WPS Office.
Step 1: Open the desired file in WPS Office and go to Menu. Select Options from the drop-down Menu.
Step 2: Go to the Edit section of the pop-up box to open further settings.
Step 3: Select the area that you want to edit. Tick the box that says, “After pressing Enter, move Selection.” Click Right on the drop-down Menu beside it.
Step 4: You can also use the Fixed Decimal section to create a decimal presentation according to your needs.
Step 5: Go to the Share Workbook option and insert the drop-down Menu. Click on Track Changes. Further, you can click on the Highlight Changes section.
Step 6: You will see a pop-up box that you can select to track changes. You can also choose when to make these changes and who can see it.
FAQs
Here are the answers to some of the common frequently asked questions about how to create a shared Excel file using WPS Office.
1. How do I allow only certain people to edit a spreadsheet?
Whether you are running a business or creating a fundraiser, there are many times when one needs to share some data with people. There are also sometimes when you want to allow only certain people to have editing access.
Of course, things can get messy if everyone has edit access to a spreadsheet. Therefore, it is always an ideal idea to learn how you can give edit access to only certain people to maintain discipline.
Step 1: Select the cells that you want to restrict your access to.
Step 2: Next, go to the Review tab and select Allow Users to Edit Ranges.
Step 3: When you see a pop-up window, click New
Step 4: You will see another window pop. In this window, you can manage the ranges. Now, you can enter a password that users can enter in order to edit cells.
Step 5: Once you click the OK button, you will need to re-enter the password.
Step 6: You can also protect your whole worksheet instead of worrying about just a few cells. Go to the Review option and click Protect Sheet. Now, the sheet is protected. Only the people with a password can access and edit the sheet.
2. How do I change the permissions on a shared Excel File?
It is not uncommon for one to give access to a lot of people. Of course, there are many big organizations that may need input from multiple resources on one sheet at the same time. While the sharing options on Excel have helped many, they can also be irritating sometimes.
If you want to change permissions on a shared Excel file, you are not alone. Here are some common ways that can help you change the permissions on shared Excel files.
Make Shared Excel File Your Final
When you want to give the other person–only permission, you may need to revoke their access to ensure that they do not disturb your sheet. You can make your Excel sheet final by following these steps.
Step 1: Go to the file tab on the top of Excel and click on Info
Step 2: Visit the Protect Workbook option and Mark it as Final
Step 3: Another pop-up box will appear, mentioning that your workbook will be marked as final. Press OK.
Encrypt Shared File
You can also secure your Excel file with the help of encryption. This way, you can use a password to give access to the user. No one can edit your sheet without the right password. Here is how you can encrypt your shared file.
Step 1: Go to the File section on the top of your Excel ribbon and click Info.
Step 2: Now, you can visit the Protect Workbook part and press the drop-down Menu. Now, you can select Encrypt with Password.
Step 3: You will need to enter a strong password and press OK. You will also be asked to confirm the password by entering it again. You must click OK again. Now, only someone with the right password can access the document and edit it.
Set Permissions for Specific Users
You may want to share your document with a lot of users, but everyone must not have editing access. You may want to set permissions for specific users to have editing access. It is possible when you follow the following steps.
Step 1: Start off by selecting the cells that you want to lock and go to the Review.
Step 2: Select the Allow Edit Ranges option from the Protect setting.
Step 3: Now, you can select Allow Users to Edit Ranges. After that, click on the New option.
Step 4: You will see a New Range dialog open up. Fill in the Title part.
Step 5: Now, you can enter the Range Password.
Step 6: Press OK from the pop-up Menu. Now, you can limit the edit permissions for those who have the password.
WPS- Office –The Best Option to Streamline Your Workflow
This article presents an in-depth discussion on how to create a shared Excel file using WPS Office. You can follow the strategies and steps mentioned in this article to create and control all the processes of your worksheet. While there are many platforms that allow you to create spreadsheets, WPS Office is one of the best options.
WPS Office Sheets, along with the Presentations and Word functions, offer a comprehensive platform for you to create an effort-free workflow. The best part is that you do not need a lot of expertise to use WPS Office. It is user-friendly and can be accessed for free.
It is available for easy download for several operating systems, such as Windows, Android, MacOS, Linux, and much more.
