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This article has a simple yet effective step-by-step guide that enables you to create mailing labels from excel on Mac easily.
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#1. How to Create Mailing Labels from Excel to Word
Do you want to know how to create mailing labels from excel to Word? You are at the right place where you can have simple steps to follow for the solution of your queries.
If you already have a mailing list in the Excel form and need mailing labels in the Word form, you need to merge the mailing list by transferring the entire data to the labels in Word.
How can you create address labels from excel on mac? Here below are the effective ways to create address labels from excel.
Step 1: Open the Excel Data File that contains complete information.
Step 2: Select an entire cell to arrange the Zip section cell with perfect value formatting.
Step 3: Right-click on the entire cell of the Zip section and select the Format Cells option.
Step 4: In the Format Cells, in the Special option, select Zip Code and click OK.
Step 5: Make sure the file name is saved with the Name and Address to make it accessible for transferring Excel labels to Word.
Step 6: Now, open Microsoft Office 365 Word and click on Blank Document, which is necessary.
Step 7: After opening the blank document, go to the Mailings section and click on Start Mail Merge. Under this option, click on sub-option Labels.
Step 8: In the Labels Options section, change the Label Vendors and Product Information setting to your needs and click OK.
Step 9: Once you finish this procedure, you will see the three multiple blank sections where your Excel data will merge into the Word format.
Step 10: Go to the Select Recipients option and click the Use an Existing List.
Step 11: Select the saved Excel Data List to create mailing labels from excel to Word and click Open.
Step 12: A Table box will appear; you need to select the Name and Address file in the Excel form and click OK.
Step 13: In the Insert Address Book box, go to the Match Fields. Here, list the sequence in which you desire to show your mailing address labels, such as:
First Name
Last Name
Address
City
State
Zip
Step 14: To enter the sequence of labels, click on the Insert Merge Field option and start selecting all labels one by one.
Step 15: After this, you will see that a complete label section will appear in a sequence.
Step 16: It’s time to create mailing labels from excel to Word by transferring the entire data of your excel file. In the Mailings section, click on the Update Labels.
Step 17: When you update the labels, check it by clicking on Preview Results, and you will see that the entire file of excel appears in Word with complete information of name and address in an organized manner.
Step 18: Now, in the Mailings, go to the option Finish & Merge. After clicking on Finish & Merge, you will get the option to edit, print, or share your mailing labels file.
#2. How to Print Mailing Labels from Excel to Word
Once you know how to create mailing labels from excel, you can now go to the next step of printing mailing labels from your Excel file. Follow these simple steps:
Step 1: When you see mail merge is ready, that can produce your mailing labels. Click on the Print option.
Step 2: You will get an option in Print Record that gives you another option of a current record or a specific one to select for getting desirable printing.
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FAQs
Q1. Can I use mail merge for other documents besides mailing labels?
Yes, you can use Mail Merge for several other documents besides mailing labels; that can be a helpful tool allowing you to create multiple letters, labels, envelopes, mail, and name tags, which are stored in the list of spreadsheets or databases containing other formats, envelopes, and even emails.
With the help of mail merge, you can create a batch of documents in a personalized form for every recipient entry, such as name and address in the spreadsheet or database from a data source.
Q2. Can I customize the design of my mailing labels?
Yes, it is easy to customize the design of your mailing labels in Microsoft Office Word and WPS Office Word, which allows you to customize your labels as per your needs, such as font styles, colors, themes, formatting, and graphics or designing.
Firstly, you should start with a label template that you want to design address labels into a customizable form by adding little changes to an existing address label design. It saves a lot of time without any hassle.
Secondly, you can modify the Name and Address section in your address label design. You can make changes as long as you don’t reach your desirable style match in address labels containing a list of names and addresses.
Finlay, you can customize the logo or photo, background, and borders by making professional changes to your mailing labels.
Q3. Can I use Excel formulas in my data source for mail merge?
You can build the Excel formulas in your data source for mail merge in Word using the most reliable softwares such as Microsoft Office and WPS Office suite.
Here is a simple guide that can help you to learn how to create mailing labels from excel to Word in simple steps. Let’s have a look!
Step 1: Open your Microsoft Excel.
Step 2: Go to From Text/CSV in the Data section.
Step 3: Here, you can choose a .txt or .csv file, and after this, select the Import option.
Step 4: Go to the Preview section and click on Transform Data.
Step 5: Choose ZIP, Name, or other column that you want to format.
Step 6: In the Transform section, you can select the Data Type with a further Text selection.
Step 7: Here, you can select the Replace Current option.
Step 8: You can also repeat the process of replacing data as long as you want to customize it.
Step 9: Now select the Close & Load option.
Step 10: Go to the Excel file option at the top left corner and Save as your file with your desirable multiple names on the PC or Mac.
In the next step, learn to prepare the data source that you will use for the mailing list in a Word mail merge. Therefore, it is necessary to make sure that the formats of columns and rows data are correctly placed. Follow these steps mentioned below to prepare the Excel formulas' data source in Word mail merge form. Take a look!
Step 1: Choose columns or rows containing any data you want to format in an Excel file.
Step 2: In the Home section containing the Number group, go to the Number Format and choose another option in a list like Text.
Step 3: Make sure you are adding all values in the desired field in an appropriate way.
Learn the Ropes to Move the Needle in Work
When you want to save your efforts and time, you can learn how to create mailing labels from excel on mac. It is the most appropriate way of making desirable changes in your mailing list when you create address labels from excel to Word.
Further, with the help of creating mailing labels from excel will allow you multiple options, that is, how to print labels from excel in Word.
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