It includes extracting text from images, which has become a very significant job for students, professionals, and businesses today. Whether printing out documents, copying text on scanned images, or transforming handwritten notes into editable content, the process becomes so effortless. Optical Character Recognition automatically allows users to extract text from images with high accuracy.
The article elaborates on the best ways and software to extract text from images in 2025, based on the WPS Office built-in OCR feature and other potent options.
OCR Technology: Know It
What is OCR?
OCR is short for Optical Character Recognition. This is a technology that scans an image, reads the characters within it, and converts them into digital text. It finds massive applications in converting printed and written documents into forms that can be edited and searched.
How Does OCR Work?
Image Processing: Improves the quality of the image by adjusting contrast and reducing noise.
Text Detection: Locates regions of text within an image.
Character Recognition: Transforms the identified characters into digital text.
Post-processing: Errors are corrected and text formatting is refined.
Why Extract Text from Images?
Text extraction from images is helpful in many scenarios, such as:
Digitization of printed documents: Converting scanned pages into editable text.
Image-based text copy: Instantly copy text from an image for study or documentation purposes.
Translation of image text: Only translate foreign texts without having to retype them manually.
Conversion of handwritten notes to searchable format: Turn handwriting into digital text that is searchable with ease.
Extraction of Text Using WPS Office
1. Why WPS Office for OCR?
WPS Office introduces a strong OCR feature that will enable users to extract text from images or scanned PDFs without much effort. Some of the key benefits are as follows:
High Accuracy: Advanced OCR technology provides high accuracy in recognizing text.
Multi-language: It extracts text in multiple languages.
User-Friendly Interface: Extracting text is very simple and easy.
Fast and Efficient: Processes images and documents in minimal time.
Integrated with WPS Office Tools: This includes the ability to directly convert extracted text into WPS Writer or WPS Spreadsheet. Here are the steps to using the WPS Office OCR.
Step 1: Open WPS Office on your mobile device and tap the "+" icon.
Step 2: Select "Doc scanner" to create a new OCR document.
Step 3: Choose the document you want to scan and tap the Camera button to open the scanning interface.
Step 4: WPS OCR will automatically extract text from the document, with WPS AI enhancing the scanning process for accuracy.
Step 5: Once scanning is complete, tap the Export
Step 6: Export the scanned document to access the extracted text easily.
Step 7: Copy and save the extracted text for future use.
How WPS Office Compares with Other Means of OCR
1. Online OCR Tools
While WPS Office does have a fully functional built-in OCR tool, some people prefer online OCR tools such as:
OnlineOCR.net – A free tool that supports multiple languages.
Google Drive & Google Docs – Upload an image to Google Drive, open it with Google Docs, and the text will be extracted automatically.
i2OCR – A simple and user-friendly OCR tool.
Limitations of Online OCR Tools
Requires Internet Connection – Cannot work offline like WPS Office.
Limited Accuracy – May not recognize text as accurately as dedicated software.
File Size Restrictions – Certain tools have limits on the size of images or PDFs.
2. Mobile OCR Apps
For those on-the-go text extraction, mobile apps make this task much more manageable. The best OCR apps include:
Google Lens (Android & iOS) – Instantly extracts and copies text.
Microsoft Office Lens – Integrates with Microsoft Office.
Text Fairy – An easy-to-use OCR app for Android users.
Limitations of Mobile Apps
Less Editing Feature – WPS Office offers richer editing features post-extraction.
Storage Capacity Constraints – The output may not save well on smartphones.
3. Desktop OCR Application
Professional Applications
Adobe Acrobat – Extracts text from images and PDF with very high precision.
ABBYY FineReader – High-end business OCR application and professional tool
Tesseract OCR – Free open-source OCR software
Why use WPS Office instead of OCR Applications?
More Affordable – WPS Office is a cost-effective alternative.
Seamless Integration – Works with other WPS tools for smooth workflow.
No Additional Downloads Needed – Built into WPS Office.
Tips for Better OCR Accuracy with WPS Office
To get the best text extraction results, use the following tips:
Use high-quality images – Clear and sharp photos improve OCR accuracy.
Ensure proper lighting – Good lighting conditions help with accurate text recognition.
Remove unnecessary areas of the image, reducing background noise and allowing the system to focus on the text.
Select the correct OCR language. Choosing the correct language will increase the accuracy of recognition.
Conclusion
Text extraction from images is an essential skill that can enhance productivity by simplifying workflows. WPS Office OCR is efficient, easy to use, and powerful; therefore, it is the best option for students, professionals, and businesses.
Integrated smoothly within the WPS Office suite, it can quickly turn image-based text into something that you can edit in one's desired method, increasing efficiency and accuracy. Give WPS Office OCR a try and see the difference with high-quality extracted text.
