Visual aids such as shapes can effectively communicate concepts when used in document creation. Then again, what happens if you have to properly manage and organize them?
You can create visually striking and organized documents with greater ease by using this step-by-step guide, which provides helpful solutions for organizing shapes in your WPS Word document. Find out how using grouped shapes can enhance the impact of your documents.
What Is Grouping and Ungrouping Function
Grouping and ungrouping are fundamental functions in document editing tools like Microsoft Word or WPS Office, particularly when dealing with shapes and objects. Here's a brief overview of these functions:
Grouping Function:
Where is it: You can typically find the grouping function in the "Drawing Tools" tab or menu of your document editing software.
What does it do: Grouping allows you to select and combine multiple individual shapes, or objects into a single, cohesive unit. Once grouped, they behave as one entity.
Why is it important: Grouping is essential for efficient document design. It enables you to manipulate all grouped elements simultaneously. For example, you can rotate, flip, move, or resize them as if they were a single object. This simplifies the process of arranging and aligning objects on your document, ensuring a visually appealing layout.
Ungrouping Function:
Where is it: The ungrouping function is usually located in the same menu or tab where you found the grouping function.
What does it do: Ungrouping reverses the grouping action, separating the grouped objects back into their individual components.
Why is it important: Ungrouping is crucial when you need to make individual adjustments to the elements that were initially grouped. It restores their independence, allowing you to edit or format each shape separately.
In summary, grouping and ungrouping functions are essential for maintaining control and organization when working with multiple shapes in your documents. They simplify the process of handling and formatting objects, ensuring that your document layout is visually appealing and well-structured.
How to Group and Ungroup Shapes in Word Using WPS Writer on Windows
Step 1: Open your document in WPS Writer and make sure you have inserted the shapes you want to group.
Step 2: Click on the first shape to select it. Hold down the "Shift" key on your keyboard and click on the other shaps you want to group. This will select multiple shapes at once. Click the icon of Group on the right to group them.
Step 3: You can also use the Group features of the Drawing Tools.
Step 4: Once you click the "Group" option, it will combine them into a single grouped object.
Step 5: To ungroup , you just go to the "Group" option. You'll see a sub-menu with an "Ungroup" option. Click on "Ungroup" to break the grouped object into individual shape.
After ungrouping, you can manipulate the individual shapes separately.
How to Group and Ungroup Shapes in Word Using WPS Writer on Mac
Basically, the steps to group and ungroup shapes in Word using WPS Writer on Mac are similar to those on Windows, which we provided details for in the previous section. Here is how to do it:
Step 1: Open your document in WPS Writer and make sure you have inserted the shapes you want to group.
Step 2: Click on the first shape to select it. Hold down the "Shift" key on your keyboard and click on the other shapes you want to group. This will select multiple shapes at once.
Step 3: With the shapes selected, right-click on one of the selected shapes. A context menu will appear.
Step 4: In the context menu, go to the "Group" option. Then choose Group/Ungroup in the drop-down list.
Why Choose WPS Office for Word Document Editing?
WPS Office stands out as a compelling choice for word document editing, offering an array of features that cater to both personal and professional needs. Here's an overview of WPS Office's key features:
Free Download and Free to Use:
WPS Office is available as a free download, making it accessible to a wide user base. It offers a robust set of features without the need for a subscription or purchase.
File Compatibility: Fully Compatible with Microsoft Office:
One of WPS Office's standout features is its seamless compatibility with Microsoft Office file formats. You can open, edit, and save documents in formats like .doc, .docx, .xls, .xlsx, and more without any compatibility issues.
Excel Formulas Compatibility:
WPS Spreadsheet ensures that complex formulas created in Microsoft Excel work smoothly. You can perform calculations and data analysis confidently, knowing that formulas will function as intended.
Free PDF Editing Tools:
WPS Office provides free tools for editing PDF documents. This feature is invaluable for making quick changes, annotations, and additions to PDF files without the need for dedicated PDF editing software.
WPS Template Library:
WPS Office boasts a comprehensive built-in template library with a diverse collection of delicate office templates. Users can download these templates for free, saving time and enhancing document aesthetics.
WPS AI Integration:
WPS AI enhances the user experience by providing advanced features. These include document analysis for efficient content organization, intelligent formatting suggestions, and recommendations for content optimization. This AI integration streamlines document creation and ensures that documents are well-structured and professional.
FAQs
How to group multiple shapes in WPS Presentation?
Step 1: Open the presentation document using WPS Office, then press and hold the Ctrl button while selecting two or more shapes you wish to group.
Step 2: Click Picture Tools → Group → Group to complete the grouping process.
How to group or ungroup shapes or other objects in Microsoft Word?
Group or ungroup shapes or other objects:
Step 1: Press and hold CTRL while you click the shapes,or other objects to group. You will need to select more than one shape or object in order to enable the Group button.
Tip: For help selecting a shape, see Select a shape or other object.
Step 2: Do one of the following:
Tips:
To group multiple SVG icons together you have to convert them to shapes first. For more information on converting them to shapes, see: Convert an SVG image to an Office shape.
After you make your group, you can still work with a single item in the group. Select the group, and then click the item to select it.
To group pictures, on the Picture Tools Format tab, click Group > Group.
Note: The Drawing Tools Format or Picture Tools Format tabs are contextual, which means that they only appear on the ribbon when you have a shape or a picture selected.
To group shapes and other objects, on the Drawing Tools Format tab, click Group > Group.
Group option on the Drawing Tools Format tab
Ungroup or ungroup shapes, pictures, or other objects:
Step 1: Select the group that you want to ungroup.
Step 2: Do one of the following:
To ungroup pictures, on the Picture Tools Format tab, click Group > Ungroup.
To ungroup shapes and objects, on the Drawing Tools Format tab, click Group > Ungroup.
Are there any limitations to grouping shapes in WPS Word?
While grouping is a useful feature, you should be aware that once shapes are grouped, you can't edit them individually until you ungroup them. Additionally, complex groupings may require more precise adjustments when it comes to resizing and positioning.
Summary
Grouping shapes in a WPS Word document is a valuable feature that simplifies the process of consolidating multiple shapes into a unified and easily manageable entity. This functionality is particularly beneficial for preserving the spatial arrangement of shapes, facilitating the creation of diagrams, and enhancing the efficient organization of document elements. By grouping shapes, users can streamline shape management, ensuring that shapes maintain their relative positions and enabling the seamless organization of multiple shapes within their documents.
