When it comes to creating an effective and impressive presentation, PowerPoint has been the go-to tool for it. PowerPoint offers visually appealing features to craft your information for presentation. You will also see an increase in collaborative work whether you are a student or a professional.
In this blog, you will learn the best practices and simple methods to improve collaboration on PowerPoint presentations by multiple users.
Part 1: How to share your PowerPoint for Editing by multiple users? (Step by Step)
Creating a PowerPoint presentation that you and other users can edit sounds like a tricky task to many professionals. You will need proper know-how and a willingness to collaborate.
With the help of the right skills, knowledge about the features, and methods, you can collaborate professionally and make your PowerPoint editable by multiple users.
Here is a step-by-step guide on how to make a PowerPoint editable by multiple users. Read on to explore the method:
Step 1.
Open or create the PowerPoint presentation that you want to share with your team.
Step 2.
Go to the review tab in the above ribbon and click on Share.
Step 3.
Click on the share button and choose the Edit Access.
Step 4.
Now you can enter the email address of the people you want to edit the presentation with. You can click on Send and close the tab.
Step 5.
Following these methods will help in giving access to edit the presentation to the people you want to collaborate with.
Other methods that you can consider:
When you are saving your file, you need to ensure that you have saved it in PowerPoint format so the users with the access can make the changes. If you save the file as PDF, the users will be able to see the file but won’t be able to make any edits.
The next step you can consider is setting the file permission so all the users with access can make the edits. After saving your file, you can set the permission so that users with access make edits.
For this, you can go to the file tab and select the info. By moving to the info page, users can click on the Protect Presentation option and select Allow Editing from the down in the menu.
Enable comments:
The most common step when wondering how to make a PowerPoint editable by multiple users is to enable the comments features in the file. These features allow the users to leave comments or suggestions without editing the actual document.
For this, users with access to your file can go to the review tab and then select the comments. This will allow the users to leave the comments for the change.
Use Microsoft Teams:
Another option that you can consider for making a PowerPoint editable by multiple users is to use the Microsoft Teams platform. This will allow the users to work with and collaborate on a file in real-time.
This platform makes it easy for users to edit the presentation, chat, and leave comments on the changes.
Part 2: Why Share Your Presentation?
There are several benefits that you can gain by sharing your presentation. It helps you to become productive, practical, and popular. Read on to find out why it is helpful for you.
Expand Reach
Sharing your presentations digitally allows you to reach a broader audience compared to traditional methods. By sharing your presentation on social media, you can showcase your information and build trust among your audience.
You can choose the platform where you can reach the audience and share your presentation there. You can also expand your reach by sharing your presentation with the team when collaborating.
Convenience
It is challenging to carry all the pages and physical copies of your presentation. Gone are the days when you have to write or print your slides to share it with others.
Digital sharing provides convenience and portability to the users and creators. You can share your presentation with other team members and save your time. The other team members now easily add comments or edit the information according to their needs, which prevents the time and paper for making the copies.
Real-time Access
By sharing online, your audience can access your presentation instantly around the world. They can learn about the ideas and knowledge you have discussed in your slides and use the information for their success.
You can increase your following by providing accessible content with engaging insights.
Part 3: Best Free Alternative to Microsoft Office - WPS Office
WPS Office is a smart business suite that is free to use and create documents, presentations, and spreadsheets to meet your personal and professional needs. It is fully compatible with Windows, MacOS, Linux, iOS, and Android.
You can explore all the features to make your document professional and find multiple templates for free that you can edit according to your needs and information.
Steps to edit Word/Excel/PowerPoint in WPS Office:
Step 1.
Go to WPS.com on your browser.
Step 2.
Click on the Download option to download the WPS Office on your device.
Step 3.
You will have multiple download options for different devices. It is free to download. Click on Free download to download the software according to your device.
Step 4.
Open WPS Office on your desktop.
Step 5.
Open or create a Word file that you wish to edit.
Step 6.
You will explore multiple features to edit the document, like Home, Insert, Review, and more.
Step 7.
For Excel, you can open the document and explore the features and formulas to edit the file.
Step 8.
To edit the slides, in WPS Office, you will find all the editing features that will help in creating professional captivating slides.
How to make a PowerPoint editable by multiple users in a WPS Presentation?
WPS Office, like Microsoft, also supports the Cloud collaboration for professionals. This function makes the hybrid work easy and effective. You share your documents with your team, and the collaborators can view, review, add comments, and even modify the file attachment on the WPS web page.
This will save you time from not saving the file in a different version to your email. Here is how to make a PowerPoint editable by multiple users in WPS:
Step 1.
First, you need to upload the file to the cloud space. Click the tool tab and select Save to Cloud Docs. By clicking, it will pop up a dialog on the screen.
Step 2.
Now, you can view a cloud icon on the screen with a file name. You can click on the co-editing button to view the full data record.
Step 3.
You can click on the “Anyone can edit” to give access to other users.
Step 4.
If the collaborator hasn’t downloaded the WPS Offices on their devices, they will get the login link to the file you have shared. This way, they can view and edit the information in the PowerPoint.
FAQS:
Q1. Can I see who made specific changes to the presentation?
Yes, you can easily check the users who make the changes to the PowerPoint presentation. There is a feature in the document named “Track Changes” that will allow you to see the users that make changes to a file.
Q2. What happens if two users edit the same slide simultaneously?
It is tricky, but PowerPoint has a feature that will display conflict resolution options. This will help the users to decide what changes they want to keep in the file.
Q3. What are the risks of making a PowerPoint editable by multiple users?
Yes, there are several risks that you can face when sharing your presentation editable by multiple users. If you don’t add the right user, you can provide access to an unauthorized user to delete the slides due to a mishap with the information presented in the slides.
Learn How WPS Office is the Best Alternative to Make a PowerPoint Editable for Multiple Users
There are numerous ways to share your PowerPoint for collaboration. You can gain access to multiple online platforms and Microsoft tools to share presentations with the team. However, learning each method can be time-consuming and confusing.
Instead of worrying about it, you can download WPS Office as a free alternative to Microsoft Office to create your professional document, and with simple clicks, you can co-edit your document.
WPS Office is one of the reliable business suites that currently has 1.2 billion active users. It offers features that are easy to access and edits to meet the needs of any professional. By downloading WPS Office, you can create a professional document and use the co-editing feature to share files with multiple users.
