If you have just created a presentation on PowerPoint and want to share it with someone, stop right there. You can make your presentation more engaging and easier for viewers by narrating them on your PC. If you don’t know how to do it and want to learn how to narrate a PowerPoint on Mac, learn this detailed and descriptive guide to find out.
Part 1. How to narrate a PowerPoint presentation on a Mac?
To narrate a PowerPoint on a Mac, you will have to first get through a thorough overview of what is going to happen along the process and what you will have to do in order to narrate your presentation in the PowerPoint on a Mac.
To do this, you will first have to finalize your presentation.This is when you can proceed with the narrating process and record your presentation. Follow the steps mentioned below to find the complete process from scratch.
Setting up an External Microphone
Before you start recording your presentation, you will have to set up an external microphone. If possible, don’t use a built-in microphone on Mac rather, use an external microphone to make the audio sound clearer and sharper. After you have an external microphone, make sure to adjust your computer’s audio settings.
The easiest way to do this is to follow the steps mentioned below:
Step 1: Click the Apple menu on your Mac and go to “System Preferences” from there.
Step 2: In the system preferences, you will see a whole lot of options regarding your Mac’s settings. But to regulate the audio, you will have to go to the “Sound” button in the menu list.
Step 3: The sound button will open the whole audio settings of your Mac. To go to the microphone settings, you will have to go to the “Input” tab on the extreme right and then select “USB Headset”. In the USB headset settings, you will find a slider regarding the input volume of the microphone.
Make sure to adjust it in a way that it is somewhere between 75 to 85. These settings will produce the best audio from the microphone.
Once you are done with these settings, save them and move towards narrating your presentation.
Starting with Narrating the PowerPoint Presentation
To start narrating your presentation, go to the target presentation and open it on your PowerPoint on Mac. Make sure it has been finalized in terms of slides, and there are no changes required after narration.
After opening the presentation in PowerPoint, follow the steps mentioned blow to narrate it:
Step 1: First, you will have to make sure that the settings of your PowerPoint are in accordance with the current presentation. If there are any previous settings for the narrator, you can turn them off by going to the “Transitions” tab and unchecking or checking the settings you want to keep.
Here, in this example, we will uncheck the “After” button to make sure we go to the next slide with only a mouse click.
Step 2: This is where the original narration work will start. To start the narration process, go to the “Slideshow” tab in the PowerPoint, and in that tab, select “Record Slide Show”.
Step 3: A new recording window will appear on your screen, having all the slides within your presentation and the recording menu. You can see the recording menu with the timings. The timings on the left-hand side are the time period of the narration of the first slide, and the one on the right side is the total time of narrating the whole presentation.
There are also pause and rewind buttons on the menu, which you can use according to your ease. Click on the pause button to stop the recording for this slide, go to the next slide, and click the resume button to restart the recording.
Step 4: After you are done recording your voice, press the Esc button to skip the recording window.
Step 5: If you want to go back to the normal standard view, click on that icon in the corner and you will be taken to the normal view.
Step 6: Now that you are back to the normal view, you will see a speaker icon on each slide you have narrated. Click that speaker icon to see the settings for each slide.
Step 6: After clicking the speaker icon and going to the “Audio format” tab, you will see the “Start” menu. Append this menu and click “Automatically” to start the narration when the slide opens.
Step 7: After finalizing the settings, go to the slide show tab, and in that tab, select “Play from Start” to preview your narrated presentation. You will be able to watch the whole presentation with the recordings.
Step 8: If you are satisfied with the narration and the slide duration, go to the “File” tab on the header menu and click “Save As” to save your file on Mac.
After saving your file, you will be able to share, open, and edit the file. You can now do whatever you want with this narrated presentation. It will come in handy in explaining and presenting your idea in a more effective and coherent way.
Part 2. A Free Alternative Choice——WPS Office
WPS Office is a comprehensive office suite that offers a versatile set of productivity tools designed to cater to various document-related tasks. One of its standout features is its affordability, as it is available for free to users, making it an attractive option for individuals and businesses.
One of the notable components within WPS Office is WPS Presentation, which serves as a powerful tool for creating and editing visually appealing and engaging slide presentations.
What sets WPS Presentation apart is its built-in screen recorder function. This innovative feature enables users to effortlessly capture their on-screen activities, making it ideal for creating tutorials, demonstrations, or showcasing software processes directly within the presentation itself.
Additionally, WPS Office Suite has a strong compatibility with various devices, operating systems, and file formats. You can use it to edit, view, and share files created in Microsoft Office Suite. Also, it can be used on Windows, Mac, Android, and iOS platforms and work seamlessly with every device.
FAQs
1. How to Add Voice Narration to a PowerPoint?
You can easily add voice narration to a PowerPoint presentation. To do this, follow the steps mentioned below and do the same on your device:
Open your presentation on Microsoft PowerPoint on your device
On the header menu, go to the “Slideshow” tab, and in this tab, select “Record Slide Show”.
A box will appear on the screen, check or uncheck the required things and click “Start Recording”.
A menu will appear on the screen where you can stop, re-record, and go to the next slide.
After you are done recording, go to the last slide, right-click, and select “End Show”.
That’s it. You have narrated your presentation.
2. How do I enable audio recording in PowerPoint?
Follow the steps mentioned below to enable audio recording in PowerPoint:
Open your presentation in PowerPoint
Go to the “SlideShow” tab and select “Record”
Below in this menu, select your preferred option, and your PowerPoint recording will start.
Now, you can start the presentation and yourself while including your audio in the file.
Narrating a PowerPoint on Mac
In the detailed guide written above, we saw how to narrate a PowerPoint on Mac and then how to use it. Narrating a PowerPoint on Mac is easy and the most effective way to present your presentations. However, the only drawback to using PowerPoint is that you will have to pay a monthly subscription fee to use it on your Mac. This fee can be costly for some users.
WPS Office, on the other hand, is the best alternative to Microsoft Office, which offers the same functionality at no additional price. This software suite is completely free to use for both home and business users, with the same set of features as offered by Microsoft Office.
