Sharing PowerPoint presentations is a fundamental aspect of the presentation process, allowing you to convey your message to others and make an impact. While people understand its importance, they do not know how to achieve it. You may be confused, but it is not that complicated.
This article provides a step-by-step guide on sharing a PowerPoint presentation using various methods to ensure your content reaches the right audience.
Part 1: Why Sharing PowerPoint Presentations is Important
Whether an established business or a startup, everyone always looks for ways to enhance communication and streamline processes. While there are many significant ways to do so, presentations remain to be one of the most notable mediums.
To date, there are several businesses that are unable to understand the importance of sharing presentations. That could be one of the reasons for that business’s downfall. After all, the biggest and most established businesses in the world use PowerPoint presentations to get their message across.
Here are some reasons why you also must consider PowerPoint presentations for your business.
Better Insight
PowerPoint uses the power to engage visuals of the reader to get information across. Whether you want to emphasize the revenue generated or performance charts, PowerPoint Presentation is the best way to go.
Better Alignment
You can easily align the Key Performance Indicators (KPIs) of a business with the visual of your presentation to share with your team. It will make it easy for people to understand the concepts, and you can also make the best decisions on the way.
Highlighted Issues
Everyone can agree that it is easier to highlight issues in a presentation rather than create a report filled with text. PowerPoint presentations give enough rest to the eye for readers to understand the main message in a presentation.
Improved Outcomes
You may not be able to engage a room filled with people with several handouts filled with texts. However, you can captivate someone easily with an eye-catching presentation and learn how to share a PowerPoint presentation.
Enhanced Decision Making
Every decision made for your business can determine its future. Therefore, you cannot leave it to fate. Instead, making presentations and sharing them effectively is the best way to help your team make the best decision.
Part 2: How to Share PowerPoint with Others
As a business, it is important to understand the significance of sharing PowerPoint presentations. You may find it a bit tricky to sort the right way, but it is not that hard. Sharing your PowerPoint presentations can pay back in the long run.
You can share your presentation with your team, client, bosses, and so on. Afterward, you can enjoy the several benefits as discussed above.
Here is a step-by-step guide to share your PowerPoint presentation with anyone you want.
Step 1: Go to the search area on your computer and type PowerPoint. You will find the PowerPoint icon. Double-click the PowerPoint icon to launch it.
Step 2: Go to the file option on the top left, and you will see a new menu open.
Step 3: Here, you will find the share option with a variety of ways to share your data.
Step 4: Once you have shared the file with the people, you can also see who is editing or actively working on the document.
Step 5: You can visit the reviewing tab and select Show Only Conflicts to see changes that conflict with your suggestions.
Step 6: You can also review the changes made by every receiver and resolve them. The PowerPoint will automatically tell you if your issue conflicts with any other receiver’s changes.
Part 3: Best Alternative—WPS Office
While there are many ways to share a presentation, people still face some concerns while sharing a presentation in PowerPoint. That is why they are always looking for the right alternatives to share and edit their presentations.
In such circumstances, the WPS Office can be your best bet. It is a smart, efficient, and user-friendly platform that can provide you with an array of services for free. You can use it on several different operating systems, including iOS, Linux, MacOS, Windows, and so on.
Here are some features of WPS Office that you must consider.
WPS Cloud
The WPS Cloud enables users to use it whenever and wherever they want. You can store up to 20 GB of data on a WPS cloud, including pictures and other files.
PDF Tools
The PDF tools of WPS are usable anywhere from laptops to cell phones. You can use many PDF features for free and can also look into the premium features.
Effective Processing
It can be challenging to deal with large numbers of data. WPS applications and tools such as Spreadsheets can process your data and provide you with the right results.
Various Templates
You can access a variety of templates in WPS Office with just a click. These templates can range from different styles and tones that can help you stand out.
Easy Scanning
WPS Office features can help you easily scan texts and pictures to review easily. WPS Office can take a high-quality picture and process it for you.
Presentation Recording
The presentations made on WPS are hassle-free. You can record the playback process, add audio, and add different transition features to enhance your presentation.
Text Tools
There are several WPS text tools available for users to benefit from for free. These tools are beginner-friendly and can help you unlock your best potential.
Part 4: How to Share A PPT in WPS Office
WPS Office is well-known for helping users create effective presentations, but it is not limited to that. It is also an effective platform to share your files and co-author them effectively to make the best of your hard work.
Here is a step-by-step guide that can help you share a PPT file in the WPS Office.
Step 1: Open WPS on your personal computer. If you do not already have a desktop version, you can visit WPS.com to download it free of cost.
Step 2: Go to the Slides option from WPS home and select the file that you want to share.
Step 3: Go to the Menu option on the top left of the screen and press the share button.
Step 4: WPS Office will give you a variety of options to choose the way you want to share a PowerPoint presentation.
Step 5: You can also easily set the expiration time for the link you share. The receiver will not be able to make changes to the document after the link is removed.
Step 6: You can also share the link with a variety of other options, and you can also have control over whether the receiver can download the file or not.
FAQs
Here are the answers to some of the most frequently asked questions from people who want to know how to share a PowerPoint.
Q1: Can multiple users edit a PowerPoint at the same time?
It is easy to share a PowerPoint presentation with multiple users at the same time. These people can also make changes to the presentation at the same time. You can also see where someone is editing. It is represented by colored flags.
Q2: Is it safe to share confidential information through cloud-based methods?
All major cloud-based services offer some extent of encryption to keep your data safe. You can look into the policies and level of encryption from the cloud service you want to hire. A comparative analysis of the services can help you make the right call.
Once you use a reliable cloud-based service, you can feel secure about sharing the data.
Q3: Can you share a presentation from a Dropbox site on the browser?
Yes, you can easily share a presentation from a Dropbox site onto a browser using the following steps.
Step 1: Open the Dropbox folder on your computer using the browser or desktop version.
Step 2: Right-click on the PowerPoint file that you want to share with your team.
Step 3: You can generate a sharable link by using the Copy Dropbox Link option in the drop-down menu.
Step 4: You can share the link using any medium of your choice with as many users as you want.
Q4: Can you share a PowerPoint presentation using a Mac?
PowerPoint can be easily downloaded on Mac. It means that you can also access a majority of its features, including the share feature. It is effective and can transcend the boundaries of different operating systems.
Best Alternative to Share PowerPoint– WPS Office
While PowerPoint has made it very easy for users to create, edit, and share presentations, it does not mean that the problems have ended. In fact, people are always looking for alternative options to streamline their productivity needs. Hence, you must learn more about WPS Office.
WPS Office is an all-in-one productivity suite that can help you unleash your creativity. It offers an array of applications and tools for free. You can also purchase the premium version to access more features.
The best part is that WPS Office is easy to use. Hence, users and experts can access all features without a hitch. So, do not wait much longer. Head to wps.com to download your suite for free.
