Microsoft Office has developed a powerful software named PowerPoint. Microsoft Teams have revolutionized how teams collaborate and communicate in the modern workplace. They have updated PowerPoint throughout the years and ensured that users can present PowerPoint in teams. However, many people don’t know how to share PowerPoint on teams. That’s what we are here for! This article will provide a step-by-step guide on how to share a PowerPoint with the team.
Part 1: Why Share PowerPoint on Teams?
First, you need to understand what PowerPoint is and how it can benefit you.
PowerPoint is an application created by Microsoft for individuals, companies, and anyone who creates presentations. PowerPoint is a creative software that enables users to utilize its advanced function and features to create professional-looking presentations.
Whether you are a student, teacher, or an office employee, you’ll need PowerPoint to share information, business proposal, idea, or anything else in a better, creative, and professional way.
So how does PowerPoint benefit you? Here are a few benefits of sharing PowerPoint on the team:
Switching presenters is accessible: Sharing PowerPoints on the team and switching presenters is easy like never before. Unlike screen-sharing, where only one person can present, sharing PowerPoint on a team lets you switch presenters. You can add co-presenters who can then take control of the presentation.
Variety of tools available: While you share your PowerPoint on the team, you can see dozens of built-in presenter view tools you can utilize for a successful meeting.
Increased accessibility: Team application gives power to viewers too. Viewers can utilize screen readers, live translation, and high-contrast slides.
Focus tools: Another benefit of sharing PowerPoint on Microsoft Teams is that it enables you to use a laser pointer, pen, and highlighters to mark or highlight important points.
Tools for viewers: Microsoft Teams has added a tool allowing viewers to return to missed slides. For example, if you missed slides 1 and 2, you can move back and view them if the presenter enables this option. This is a good tool that can be used to increase performance and productivity and ensure 100% outcome of the PowerPoint. Moreover, it’ll help presenters succeed with their presentations.
Smooth transitions: Sharing PowerPoint with the team allows you to play high-quality videos and audio without trouble.
Easy to access: Sharing links to PowerPoint presentations on teams has never been easy enough. People can simply and quickly open links on their phones, laptops, or PC to access the meeting. It’s an easy and effective process to access the links and join team meetings.
Part 2: Step-by-Step Guide to Sharing PowerPoint on Teams
You have learned what benefits sharing PowerPoint on teams has. Now it’s time to learn how to share PowerPoint with the team.
Here’s a detailed step-by-step guide on how you can share PowerPoint live in team:
Step 1: Navigate to the share button if you are already in a Teams meeting. After selecting the Share, click on the PowerPoint Live section.
Step 2: Under the PowerPoint Live section, you must choose the PowerPoint file you want to present to the team. If you cannot find the file you want to present, simply select Browse OneDrive or Browse my computer to select the one you want to present.
Step 3: If you already have a PowerPoint presentation open on Windows or Mac, navigate to the files, and select Present in Teams.
Step 4: For those who have PowerPoint presentations open on the web. We got you! Select Present and then click Present in Teams to present PowerPoint in Teams.
Step 5: You’ll see that your slides have appeared in the Teams with your Notes.
Step 6: You must wonder how to share PowerPoint on teams without showing notes. That’s completely fine. Surprisingly, notes are only visible to the speaker or presenters, so there is no need to worry about the notes.
Now that you have shared PowerPoint on the team, you can use multiple tools such as Live Translation and high contrast tools. Moreover, you can use a highlighter or pen tool to highlight or focus on critical points of the presentation. You can also use videos and audio and zoom in or out without disturbing the viewers' screen.
Part 3: Best Alternative to Microsoft Office— WPS Office
No doubt Microsoft Office is a great office suite. However, it’s not free. The only free version of the office suite legally available is the online version, with limited support and tools available. Hence, getting a better, freely available office suite with advanced tools and functions for your professional work is always better. For this, we introduce you to the best alternative to Microsoft Office, WPS Office.
WPS Office is an office suite similar to Microsoft Office but with more features and support. WPS Office is free software that aims to boost the creativity and productivity of users in real-time. WPS Office has several tools which help you create a creative and professional-looking presentation through its PowerPoint app.
WPS Office enables users to use Word, PPT, PDF, and Excel all in one application so that users can navigate through them quickly, increasing their productivity and saving them time. Its PowerPoint app enables collaboration in real-time and allows users to share their PowerPoint links, track edit history, and track the changes, contributors, contributions, and comments. All this is entirely free of cost! What’s stopping you from trying WPS Office right away?
Part 4: How to Share PPT on Team in WPS Office
The first thing to do is download and install the WPS Office and open it. Follow the below-mentioned steps on how to share PowerPoint on teams:
Step 1: First, you need to open the WPS Office applications and log in or sign up to use it.
Step 2: After fulfilling the first step, you need to open the PPT tab on the WPS. Simply click on the presentation, and it’ll open a blank PowerPoint presentation.
Step 3: After successfully opening the presentation tab, you can work on a blank document and then share it or open an existing PowerPoint presentation.
Step 4: To open an existing presentation, navigate to the Menu in your left corner. Click on the open and open the presentation you want to share.
Step 5: You’ll see your present in the document as opened successfully, and now you can click on the Menu button again and click on Share.
Step 6: A pop-up window will appear when you click on Share. You can copy the presentation link and paste it on the team's application to present or attach it to the viewers' email so they can simply get an email of the presentation link.
Step 7: Another way to do this is to directly click the share button in the menu bar on your right upper side. Copy the link or attach it to someone’s email to enable them to view the presentation.
Step 8: It’s all done! You have easily shared your PowerPoint live presentation on teams.
FAQs
1. Why can’t I share PowerPoint on Team?
This may be due to an unstable internet connection, interruption in the internet, an outdated browser or application version, no permission to share, or a poor display.
2. How to share a PowerPoint presentation on Teams without showing notes?
You can share a PowerPoint presentation on Teams without showing notes by closing the presenter view. You can quickly close the presenter view by clicking on the Use Slide Show at the top of the Presentation view window.
3. How do I share a PowerPoint presentation with multiple users?
You can select the share button and enter the names or emails of people you want to share the presentation with.
4. Can you present on Teams and still see everyone?
You can present PowerPoint presentations on Teams and still see viewers and the chat.
Summary
The article highlighted the benefits of sharing PowerPoint presentations on Teams and guided you on how to share PowerPoint on Teams for better collaboration and communication. However, Microsoft Office isn’t free. Don’t worry. WPS Office is the best alternative to Microsoft Office.
WPS Office is an office suite similar to Microsoft Office, but it's free and allows users to create, edit, save, and share Word, PPT, Excel, and PDFs simultaneously. WPS is compatible with Windows and Mac. Download WPS here!
