In the pursuit of sustained success, businesses harness essential tools, and Webex stands as a prime example. Irrespective of size, enterprises benefit from its seamless collaboration capabilities. Within this toolkit, presentations hold vital significance, enabling effective idea communication. This article sheds light on how to share PowerPoint on Webex effortlessly.
How to Share PowerPoint on Webex
Webex is a popular online meeting and collaboration platform that allows users to share their screen, audio, and video with others. One of the features that Webex offers is the ability to share PowerPoint presentations with the participants of a meeting.
In this section, we will show you how to share PowerPoint on Webex, how to use the slide show tools, and how to stop sharing your presentation when you are done.
Sharing PowerPoint on Webex
To Share Entire Screen:
Step 1: Start a meeting on Webex.
Step 2: Click on Share located at the bottom of the screen.
Step 3: Click on “Microsoft PowerPoint” in the Share Content window and click Share.
Step 4: Go back to PowerPoint and start the slide show. The whole screen will be shared with the meeting participants.
To Share a Portion of the Screen:
Step 1: In your PowerPoint, go to the Slide Show tab and click on “Set Up Slide” Show.
Step 2: Select “Browsed by an individual (window)” in the Show type section and click “OK”.
Step 3: Start the Slide Show.
Step 4: Start a meeting on Webex, and click on Share at the bottom.
Step 5: Go to the Advanced tab and choose “Portion of screen”.
Step 6: A dotted green border will appear on the screen. The portion of the screen within the border will be shared with the meeting participants. Adjust the border to cover the part of the presentation that you want to present, hiding the rest. Click “Share”.
Slide Show Tools
Once your presentation is loaded and displayed in the meeting, you will see a toolbar at the top of the screen with various slide show tools. You can use these tools to control and enhance your presentation, such as:
A - Annotation: This tool enables users to create, edit, and delete annotations on slides using various shapes, colors, and text, and assign privileges to other participants.
B - Show Thumbnail: The tool displays thumbnails for each slide, allowing navigation and displaying which slide is currently being viewed by participants, by clicking on the Show Thumbnail button.
C - Go to Previous or Next Slide: Slide tools enable navigation, display current and total slides, and can be accessed using left or right arrow buttons, keyboard arrow keys, or spacebar.
D - Zoom In and Zoom Out: Zooming and adjusting slides is possible using tools like plus or minus buttons or mouse scroll wheel, allowing for a better fit and viewing experience.
E - View Menu: This tool allows you to customize your presentation's viewing options, including thumbnail, slide rotation, synchronization with participants' view, or bringing all windows to the front.
Stop Sharing PowerPoint Presentations
To stop sharing your PowerPoint presentation on Webex, follow these steps:
Step 1: Go to the Webex meeting screen.
Step 2: Click on the Cross icon “X” at the bottom right of the screen. Alternatively, you can press the “ESC” key on your keyboard.
Step 3: Your screen sharing will end and you will return to the Webex interface.
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FAQs
Q1. How do I share a PowerPoint presentation without showing notes?
One possible way to share a PowerPoint presentation without showing notes in Zoom is to set up the slide show in a window instead of full screen. This will allow you to access other meeting features while sharing your presentation. Here are the steps to do so:
Step 1: Open the PowerPoint file you want to present.
Step 2: Click the Slide Show tab and then select Set Up Slide Show.
Step 3: Under Show type section, select “Browsed by an individual (window)” and then click “OK”.
Step 4: Start or join a Zoom meeting.
Step 5: In the meeting controls, select "Share Screen".
Step 6: In the “Share Screen” window, click on Advanced tab > Portion of the screen > Share.
Step 7: A green rectangular border will appear on the screen, anything inside the borders will be displayed to the Zoom meeting attendants.
Step 8: Return to PowerPoint and begin the slide show by selecting "Play from Start" or "Play from Current Slide" from the menu.
Step 9: Adjust the border according to your slides and what you need to display.
Q2. How do I make PowerPoint only show on one monitor?
To present a PowerPoint Presentation on a single monitor, follow these steps:
Step 1: Go to the Slide Show menu and uncheck the ‘Use Presenter View’ option in the Monitors sub-menu.
Step 2: Select ‘Set Up Slide Show’, then choose ‘Browsed by an individual (window)’ under Show type section and ‘Manually’ option from advanced slides.
Q3. Why can't I see the Presenter view in PowerPoint?
To activate Presenter View in PowerPoint go to the SlideShow tab and check the “Use Presenter View” box. This will enable you to use Presenter View when you play your slides in SlideShow mode.
Empower Your Collaborative Journey with Webex and WPS Office
This article explored the process of how to share PowerPoint on Webex, providing an effective platform for online collaboration. WPS has emerged as an excellent choice for creating presentations, offering both user-friendly features and creative flexibility. Beyond its ease of use, WPS Office is a free solution that not only simplifies presentation design but also facilitates convenient sharing, making it a versatile tool for various purposes. Download WPS Office now and enhance collaboration!
