Making a super cool presentation with Microsoft PowerPoint seems like an easy process. The real problem arises when you have to share PowerPoint online. Sending PowerPoint presentations through USB drives or emails can often get you bugged.
But you don’t have to worry because this guide has the solution! We’ll also acquaint you with another great office suite - WPS Office, which provides an easy and convenient way of sharing PowerPoint presentations online. So let’s get into it.
How to Share PowerPoint Online?
Be it for a school project or an important meeting, you will often be required to share your PowerPoint presentation. It is a breeze process and wouldn’t take much time if you do it right.
Here is how to share a PowerPoint presentation with others through email:
Step 1: Upload your presentation to online your OneDrive account if you use the PowerPoint desktop app.
Step 2: Once your presentation is uploaded online, click the “Share” option on the ribbon.
Step 3: Write the name or email address of the individuals you would like to share your presentation in the “To” section.
Step 4: Write a message for your collaborators if you want to.
Step 5: Hit the “Send” button.
Notably, you need to take a few essential steps before sending an invitation to an online PowerPoint presentation. You can allow people you wish to collaborate with to edit your presentation with the help of a drop-down menu. This option to allow access to edit is enabled by default.
Here is what you need to do before you share PowerPoint online as a link:
Step 1: Click on the drop-down menu.
Step 2: Now, you can either choose the “Anyone with the link” option or add the email addresses of specific individuals.
Step 3: Select the ‘Edit” or “View only” option based on your preference.
Step 4: Click on the Apply button to generate a shareable link.
You can now send this link to anyone you want, and they will be able to view or edit your presentation online. Additionally, you can also set an expiry date for the link and set a password for added security.
Benefits of Sharing PowerPoint Online
Sharing PowerPoint presentations become integral when you want to connect with different people on-board and share ideas. Here are some of the benefits of PowerPoint sharing online:
Hassle-Free Access
Sharing PowerPoint presentations online allows you to grant hassle-free access to your teammates. The process of sharing is smooth and quick, which helps you give miss to unwanted delays.
Helps Provide Visual Information
Grasping useful information might be boring for people. You can add different kinds of visuals, which will help your clients and teammates pay more attention to the crucial details.
Varieties of Options for Customization
You can use a range of animations, graphics, and templates when you share PowerPoint online. This will help you make your presentation more dynamic and appealing.
Enhanced Engagement
Getting your peers or clients to engage in your presentation can sometimes be challenging. You can tackle this issue by sharing PowerPoint presentations online. You can add different forms of multimedia like audio, video, link, and quizzes, which will elevate your audience's engagement level.
Real-Time Revisions
You can make revisions or updates simultaneously while sharing your presentation online. Learning how to share a PowerPoint presentation with others to edit comes in handy when making last-minute changes while working collaboratively.
Additionally, you can chat with other participants if you are not the only one in charge of the editing.
Valuable Insights
You can also get feedback on your presentation in the form of metrics like engagement, views, and time spent on it by the audience. Consequently, you will be able to get a better idea if your presentation is as per your audience’s interest.
Convenient Feedback
You can allow individuals to provide feedback and collaborate easily when you share PowerPoint online. They can co-author and leave suggestions and feedback, which will help you improve your work. While working collaboratively, others can ask questions to make the sessions more productive and interactive.
Cost-Effective
Sharing PowerPoint presentations online is cost-effective as you won’t be required to spend on printing or shipping. This could be a great benefit for small-business owners or people with limited resources.
Secured Backup
Sharing presentations online will give you a secure backup that you can access anytime. This benefit is specifically beneficial when your local files get corrupted or lost.
Long-term Access
Once you have shared a presentation online with someone, they can access it for an extended time period. This way, they can come back to the presentation whenever they have to review or reference it.
Easy Distribution
An online presentation allows you to share it with different people without having to make physical copies of the presentation or use USB drives. All you have to do is distribute the link to the presentation or invite different people to view it through email.
Best Free Alternative to Microsoft Office — WPS Office
Now that you have learned how to share PowerPoint online and its advantages let us introduce you to a great office suite, WPS Office. Besides Microsoft Office, WPS Office is the best-known tool for making and sharing presentations online.
WPS Office is a user-friendly platform that features various tools for creating, editing, and modifying documents, including spreadsheets, word processing, and of course, presentations. You can get all of these tools for free, and are very easy to access.
Moreover, WPS Office works on different operating systems, including Windows, Android, and iOS. Another notable feature of WPS Office is that you can use it in more than 47 languages.
While both WPS and Microsoft PowerPoint are considered two of the best tools for online presentations, WPS is regarded as the better option. WPS Office is free to download. It also provides an array of advanced features that you may not find in Microsoft PowerPoint.
Unlike Microsoft PowerPoint, WPS allows you to open your files in various formats, including PPTX, DOCX, TXT, and XLSX. That way, you can conveniently export your presentation in any format you want.
In addition to that, you can use WPD Office on nine different devices at the same time. This enables you to access the presentation from anywhere and anytime.
Use WPS to Share Your PowerPoint Online
Now that you are acquainted with WPS Office, let’s learn how it can be used to share PowerPoint presentations. Sharing presentations using WPS is not a complicated process and can be done by following simple steps.
Here is what you need to do to share PowerPoint online using WPS:
Step 1: Open your presentation on WPS Office.
Step 2: Click on the main menu that you can find on the upper left side.
Step 3: Select the “Share” button from the drop-down menu. Now you will get two options for sharing the file; you can share it either as a link or a PDF.
Step 4: If you select the share as a link option, you will further get the option to allow others to either edit or view the presentation with the help of the link. You can then “Get a link” after choosing your preferred option.
Step 5: In addition to sharing as a link, you can share your presentation online as an email attachment.
Step 6: If you want to transfer your presentation from one device to another, you can use the QR code scanning option. For this, all you need to do is open the QR code on your device and scan it from the WPS Office application on the other device.
Additionally, you can send PowerPoint presentations from your PC to your phone by logging into the same account on both of the devices and using the “Send to mobile” option.
FAQs
1. Can I track who has viewed my shared PowerPoint presentation?
Yes, you can track who has viewed your PowerPoint presentation with the help of various online platforms, email tracking or third-party tracking tools, or cloud storage services.
2. Is it possible to password-protect my shared PowerPoint presentation?
Absolutely, you can keep your shared PowerPoint presentation protected with a password. Both WPS Office and Microsoft Office allow you to set a password for your presentations. That way, you can be certain that only authorized people can view or edit your presentation.
3. Is there a way to revoke access to a PowerPoint presentation that I shared with others?
Yes, it is possible to revoke access to a previously shared presentation by altering the settings. You can also disable the link to stop further access by individuals who had the link.
4. Before sharing, can I add transitions and animations to my PowerPoint presentation?
Yes, WPS Presentation allows adding transitions, animations, and other visual effects to your presentation. Remember, these effects may behave or appear a little differently when viewed on other devices or platforms.
Conclusion
To sum it all up, sharing PowerPoint presentations online has revolutionized how we collaborate and communicate.
With the help of platforms like WPD Office and Microsoft PowerPoint, we can eliminate traditional methods and enjoy hassle-free access with improved engagement. Among all of the other platforms, WPS Office indeed stands out as a great alternative with its advanced features.
