PowerPoint presentations are crucial in communicating ideas in professional places such as offices, classrooms, and training rooms. Today, it’s essential to understand how to convey a message and persuade your audience through PowerPoint presentations; hence PowerPoint presentation skills are a must. However, many users are unaware of how to share a PowerPoint presentation as a link. This article will guide you thoroughly on how to share a presentation as a link with others.
Part 1: Why Share Your Presentation as a Link?
That’s an excellent question to ponder. So why share a PowerPoint presentation as a link, not an attachment or PDF file? Our experts have researched some benefits of sharing your PowerPoint presentation as a link:
Accessibility
When shared as a link, your PowerPoint presentations are more accessible than ever. How? The link to the presentation you share allows people to view or edit the presentation from anywhere in the world and at any time. This benefits people who collaborate with people residing in different areas. The only thing needed to open the link is a stable internet and browser. It helps in easy and smooth collaboration.
Real-time collaboration
Share a PowerPoint presentation through the link and see how better you and your colleague collaborate on the same presentation. That’s how it works! It works similarly to Microsoft Teams and Google Docs, Google Slides, which enable people to collaborate from anywhere at any time.
Version Control
The best thing about sharing PowerPoint presentations as a link is that the version of your presentation is always updated. Anytime someone edits the document, it’ll be updated overall. In short, you share a single source file, and everyone looks at the most updated version of the document.
Reduced email clutter and storage
Sharing PowerPoint presentations as a link saves you from converting your presentations into different format types and sharing huge files through email. This saves your time, energy, and storage.
Interactivity
When you share your link to a PowerPoint presentation, your visuals, such as videos, infographics, and pictures, stay the same, making the viewer or editor see them clearly without any change.
Control
PowerPoint presentations are famous for their control. You can allow or disallow permission for viewing and editing. Moreover, you can see who edited and what is changed in the document.
Part 2: How to Share Presentations as a Link? (In Easy Ways)
So how to share a presentation with others? We have devised easy ways to share presentations as a link with others.
Step 1: The first thing you need to perform is to open the PowerPoint application.
Step 2: Open an existing PowerPoint presentation or create a new one. You can create a new one by opening a blank document and then working on it.
Step 3: Click on File or Ribbon to access the share box. The share box is a window allowing you to set the permissions.
Step 4: You can set the permission of your PowerPoint. You can choose to share view-only links. Remember that the default setting is editing. If you don’t want to share a link that allows people to edit the document, please uncheck the editing box.
Step 5: Copy the presentation link and share it with your team, colleagues, or whoever you want to.
Step 6: Boom, it’s all done! You have successfully shared the PowerPoint presentation link with others. Once they click on the link, they can view or edit the presentation instantly.
Part 3: Best Free Alternative to Microsoft Office- WPS Office
Microsoft Office is a great office suite, but did you know it isn’t free? Yes, you read that right! Microsoft Office isn’t free; it charges users for using simple and practical applications, which should be free. Don’t worry; many softwares are similar to Microsoft Office applications and are free of cost. One best alternatives to Microsoft Office is WPS Office.
WPS Office is an office suite similar to Microsoft Office, but it’s free. WPS is a free software that aims to boost users' creativity through its easy and user-friendly interface with several advanced tools and resources, which other softwares charge for.
Surprisingly, WPS Office has four different applications is one software. Shocked? It’s true. In one application, WPS enables users to create, edit, read, save, share, and do more on Word, PPT, Excel, and PDF. The software aims to boost users' productivity and efficiency while maintaining the work's creativity and professionalism. It offers marvelous customer service with guidance to new users. The software has millions of users globally, making it a hit.
The software is fully compatible with Windows and Mac. It also has an Android and Apple mobile phone application, making it easy for users to access and work instantly. Don’t settle for less or pay for anything; download WPS Office and make your life easier and more productive.
Step to Edit Word/Excel/PowerPoint in WPS
You can simply visit the official website of WPS and click on download to download the software on Windows or Mac. Here’s how to create, edit and do more on WPS.
Step 1: Download the WPS application from its official website for free and install it.
Step 2: Enjoy creating, editing, and sharing your work; please login or sign up using your correct email address.
Step 3: Simply choose Word, Excel, or PowerPoint to work on. You can choose any one application or choose to work on all simultaneously.
Step 4: Open a blank document or access the Menu option to open an existing file. It’ll open the file in WPS.
Step 5: Use various tools and functions to create presentations, Excel sheets, and Word documents.
Step 6: Click on Menu and on Save to save the file. Choose the format type of file and location to save in.
Step 7: Access the Menu to access the share button. Share your document as Word, PDF, link, and more through email or mobile.
How to Share Your PowerPoint as a Link in the WPS Presentation?
Here’s how to share your PowerPoint as a link in the WPS presentation:
Step 1: Open the WPS application and click on presentations.
Step 2: Create a new presentation document or access the Menu to open an existing one.
Step 3: Click Menu and Save to save the file if it isn’t saved already.
Step 4: Click on Menu and Share to open the Share and Collaboration box. Set the permissions to allow editing or only allowing viewing of the presentation.
Step 5: Copy the link, and share it with whomever you want to. Many users ask: how to send PowerPoint presentations through email. You can click on attach on email to add emails of people with whom you want to share the document.
FAQs
1. Can I edit the presentation after sharing it as a link?
The shared link will reflect Any changes to the original presentation.
2. Is WPS Office compatible with PowerPoint?
Of course, IWPS Office suite seamlessly integrates Microsoft PowerPoint, offering a user-friendly platform for dynamic presentations. With extensive file format compatibility, users can create captivating slides, add animations, and transitions for impactful presentations.
3. How do I share my screen presentation?
You can share your screen presentation by clicking on the meeting share options and clicking the share screen button. There you can click on Share Screen, which will share your presentation.
4. How do I share a presentation file?
You can share a presentation file by saving the presentation document in a different file format type and then sending the document to your audience or whomever you want to share.
Summary
PowerPoint plays a crucial role in communication today; it helps with business proposals, client meetings, reports, training programs, lectures, etc. Thus, learning to share the presentations as a link is essential. Sharing your presentation as the link has many advantages. You can control who can view and edit, access the versions, view the latest version, and anybody can view and edit anytime and anywhere. Microsoft Office’s PowerPoint is creative and valuable; however, it's expensive.
Microsoft Office isn’t free. One best alternative to it is WPS Office. WPS Office is an office suite similar to Microsoft Office, but it’s free. WPS is a free software that aims to boost users' creativity through its easy and user-friendly interface with several advanced tools and resources, which other softwares charge for. It’s compatible with Windows and Mac and has millions of users globally. WPS lets users open, create, save, and share on Word, PPT, Excel, and PDF simultaneously in one application. Don’t wait; download it now!
