Microsoft Excel is one of the best productivity tools in terms of streamlining everyday tasks and handling complex data analysis. The Excel array formula is a widely used function to perform multiple calculations in a single command. However, the usage and functionality of the array formula sometimes become challenging for the users. The article aims to provide a detailed guide on how to use array formulas in Excel.
What is Array Formula in Excel?
The Array Formula in Excel is a special type of formula that allows you to perform calculations on a range of cells rather than on individual cells. It is called an "array formula" because it operates on data arrays. This formula returns a single result or a series of results, and it is often used when you need to perform complex calculations across multiple cells or when a standard formula is not sufficient.
Insert Array Formula in Excel:
Before starting the step-by-step guide on inserting the Array formula in Excel, it is important to note that Array formulas perform calculations on arrays of data rather than individual cells. In addition, it is enclosed in curly braces {} and entered using a special key combination.
Way 1: Array formula working with multiple cells:
Step 1: Open your Excel spreadsheet on which you want to apply Array Formula
Step 2: Select the cells on which you want to apply the Array Formula and press F2 key on your keyboard
Step 3: Type the syntax of the function that you want to use, for example, =B3:B8+C3:C8
Step 4: Press the shortcut key of the Array function on your keyboard Ctrl + Shift + Enter, the result will be populated in the selected cells
Way 2: Array formula working with single cell:
Step 1: Open your Excel spreadsheet on which you want to apply Array Formula
Step 2: Select the cell on which you want to apply the Array Formula
Step 3: Type the syntax of the function that you want to use, for example, =Sum(B3:C3)
Step 4: Press the shortcut key of the Array function on your keyboard Ctrl + Shift + Enter
Why is My Array Formula not Working?
While using the array function, you can face some errors. If the array formula is not working, it will return errors like #VALUE!, #REF!, and #N/A. The following are the most commonly made errors while using the array formula:
Missing curly braces:
The array formula always functions by adding curly brackets around the syntax of the formula. If you mistakenly removed any of the curly braces, your Array formula will not work.
Incorrect syntax of the function:
Another error while using the array function is the incorrect usage of the function's syntax. You must ensure that you type the correct syntax of the function.
Incorrect selection of the range:
The array formula requires you to select a range of cells before entering the formula. Make sure you have selected the correct range before inputting the formula.
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FAQs
What does {} do in Excel formula?
In Excel, curly braces {} indicate that a formula is an array formula. Array formulas perform calculations on a range of cells rather than a single value. After inputting the formula, Excel automatically adds curly braces around the syntax when you press Ctrl+Shift+Enter.
How do I convert text to an array in Excel?
Using Excel's "Text to Columns" feature, you can convert text into an array. This feature allows you to split a single text column into multiple columns based on a delimiter, e.g., a comma, space, or any other character.
Summary
In conclusion, the article provides a concise overview of Excel's array functions. The article highlights that the array formula allows users to perform calculations on multiple values within an array, resulting in a single output. In addition, the article demonstrates a step-by-step guide to using the array formula in Excel, working for multiple and single cells. Moreover, the article emphasises the importance of accurate syntax and the common errors you can face while using the array formula. The article recommends using WPS Office, a comprehensive office suite, as an alternative to Microsoft Office with complete compatibility and functionality.
