In our daily life, we often need to collaborate with others on presentations. This cannot be easy if we are not using the right tools. SharePoint is a powerful platform that supports multi-person collaboration. However, Many questions pop up in our mind: what is Sharepoint? What are the features of Sharepoint? How does it work with PowerPoint?
In this article, we will introduce Sharepoint's features, how to use it with Powerpoint.
What is Sharepoint?
Sharepoint is a web-based collaboration platform developed by Microsoft. It allows users to create and share documents, spreadsheets, presentations, and other files. Sharepoint also includes features for managing tasks, projects, and calendars.
Sharepoint and PowerPoint are two different products, but they can work together to help users collaborate on presentations. Sharepoint can be used to store and share Powerpoint presentations, and PowerPoint can be used to create presentations that are stored in Sharepoint.
Features of Sharepoint:
Document management: Sharepoint allows users to create, edit, and share documents in a central location.
Project management: Sharepoint can manage tasks, projects, and timelines.
Calendaring: Sharepoint includes a calendar feature that allows users to schedule meetings and events.
Communication: Sharepoint has a messaging feature that allows users to communicate with each other.
Collaboration: Sharepoint enables users to collaborate on documents, spreadsheets, presentations, and other files.
Reviews of Sharepoint:
Sharepoint has received diverse reviews from users. Some users praise Sharepoint for its powerful features and ability to help users collaborate on projects. Other users complain that Sharepoint can be difficult to use and is not as user-friendly as other collaboration platforms.
Utilizing Sharepoint with Powerpoint
In this section, we'll guide you through a step-by-step tutorial with an example on how to utilize SharePoint PowerPoint to create, collaborate, and streamline your presentations.
Example: Let's say you are creating a presentation for a new product launch. You can create the presentation in PowerPoint, whether on your local PC or online, using a web version. Then you have to embed PowerPoint slides in SharePoint.
#1. Create PPT
Our first step is to create PPT, whether offline if you have installed it or online, using the web version if you haven't installed it. Follow the steps:
Step 1. Open PowerPoint.
Step 2. Choose any theme for your presentation. Otherwise, you can choose a blank presentation to create from scratch.
Step 3. After choosing any theme, customize it according to your needs. You can add whatever you want.
Step 4. Once you finish your PPT, save your PPT to SharePoint to collaborate on a presentation at the same time with your colleagues.
#2. Share and Collaborate PPT with others
So, as we created a PPT and saved it to SharePoint now we can share and collaborate PPT with others.
Step 1. Open the PPT.
Step 2. Click the "File" tab at the top left side.
Step 3. Click "Share".
Step 4. Within the "Send Link" dialog, input the email address of the individual you intend to share the presentation with. If you have their contact information stored, simply input their name. Utilize the dropdown menu to stipulate whether your invitees will possess editing privileges for the file or if their access is confined to viewing only.
Now, your teams and colleagues are able to collaborate on that PPT according to assigned permissions.
How do I download a SharePoint PowerPoint?
If you need to download a SharePoint PowerPoint to your computer, you can follow these steps:
Step 1. Go to the OneDrive or SharePoint document library, where your desired file is saved.
Step 2. Click on the file to select it.
Step 3. Click the Download.
Step 4. If your browser asks you, select Save or Save As and take you to the location where you want to save the download in your local disk.
Step 5. Click Save to start the download.
Some browsers may start saving the file automatically to a Downloads folder on your computer. If you don't see a prompt from your browser, check your Downloads folder to see if the file has been saved there.
To download multiple files or folders from SharePoint, select them and then click Download. Your browser downloads a .zip file containing all the selected files and folders. If you're in a folder and click Download without choosing any files or folders, your browser will download all the folder content.
Alternative Choice——WPS Office
WPS Office is a free office suite that is a popular alternative to Microsoft Office. It contains a word processor, spreadsheet, presentation software, and PDF reader. WPS Office is available for Windows, macOS, Linux, Android, and iOS. It's renowned for its seamless compatibility with Microsoft Office file formats and its suite of features that cater to collaborative efforts.
Main Features of WPS Office:
Writer: A word processing tool similar to Microsoft Word, you can create and edit documents efficiently.
Spreadsheets: Comparable to Excel, this tool assists in data analysis and presentation through spreadsheets.
Presentation: Similar to PowerPoint, the presentation tool enables the creation of engaging slideshows.
PDF Reader: WPS Office's integrated PDF reader ensures easy access to PDF files.
Cloud Storage Integration: Seamlessly integrates with cloud storage services, promoting easy access and sharing of files.
Advantages of WPS Office:
Multiplayer collaboration: WPS Office allows users to collaborate on documents in real-time. This is a great feature for teams that need to work together on projects.
Free: WPS Office is free to use for both personal and commercial use. This makes it a great option for budget-minded users.
Clean interface: WPS Office has a clean and user-friendly interface. This makes it easy to use, even for beginners.
All-in-one service: WPS Office offers a comprehensive suite of office applications. This means that users don't need to purchase multiple software packages to get the functionality they need.
Abundant templates: WPS Office has various templates that users can use to create professional-looking documents.
FAQs
1. How do I open SharePoint PowerPoint in the PowerPoint app?
You can open SharePoint PowerPoint in the PowerPoint app by selecting your file in OneDrive or SharePoint. Select and right-click the file you want to open, from the dropdown menu, move your mouse cursor to "Open," and then click "Open in app."
2. Is SharePoint free to use?
SharePoint comes with different plans and options, and while there are some free features, more advanced features often require a subscription.
3. Is SharePoint included in Office 365?
Yes, SharePoint is included in Office 365. With Office 365 subscriptions, users can access SharePoint Online, which allows them to create, store, and collaborate on documents, build sites, and more.
Summary
SharePoint is a web-based collaboration platform to create, store, and share documents, spreadsheets, presentations, and other files. PowerPoint is a presentation software to create and share presentations. SharePoint and PowerPoint can be used together to create and share presentations that are stored in the cloud. This makes it easy for teams to collaborate on presentations in real-time, regardless of their location.
However, these come at a significant cost that is not affordable for individuals. But don't worry. We have another alternative which is 100% free of cost. It's the WPS Office.
WPS Office is a free and open-source office suite that is a popular alternative to Microsoft Office. It contains a word processor, spreadsheet, presentation software, and PDF reader. WPS Office is available for Windows, macOS, Linux, Android, and iOS. It is known for its seamless compatibility with Microsoft Office file formats and its suite of features that cater to collaborative efforts.
If you are looking for a free and easy-to-use alternative, WPS Office is a great option. It is a powerful tool that can help you create and collaborate on presentations with ease. Plus, it contains complete office features, as we mentioned above.
So, why are you waiting? Just download WPS Office and enjoy its incredible features for free of cost with absolutely zero charges. It doesn't require a subscription.
