If you're a regular office software user, you understand the importance of seamless copy-paste functionality.
In the realm of productivity software, WPS Office has gained significant attention for its versatile features, and its clipboard functionality is no exception. But some users need to learn how to use the Clipboard in WPS Office effectively.
This article will provide some quick, easy ways to effectively use the clipboard in WPS Office. By learning these methods, you can make your work easier and get things done faster.
What is the Clipboard?
A clipboard, commonly known as a pasteboard, is a location on your computer, tablet, or mobile device memory that temporarily saves the text or data you cut or copied.
You can paste it anywhere you want once you copy or cut something on your clipboard.
Imagine you're writing an essay and need to move a paragraph around. Instead of retyping, just cut the section, and paste it where needed. So, a clipboard saves you time and effort.
Furthermore, You can copy from one app, like a website, and paste it into another, like a document. It's like a bridge between different places in your digital world.
Clipboard will hold that data or text until you copy or cut something else or you turn off your computer. The clipboard will only keep the recently copied data.
For example: if you copy the word "smile" once and paste it into a Word document or an email, the same word will be posted.
But if you copy another word, "WordPress," now if you paste it into a document, the term "smile" will be replaced by "WordPress."
How to Copy and Paste in WPS Office?
Copying and pasting in WPS Office is a simple yet powerful tool that can make your work smoother and more efficient. Whether crafting a report, analyzing data, or designing presentations, mastering some basic techniques will give you the upper hand in creating impressive documents.
This guide will help you master the clipboard in WPS Writer, presentation, spreadsheets, and PDF. So without further delay, let's dive into it.
WPS Writer:
WPS Writer clipboard's dynamic features help you effortlessly manage the text and content within the document. Copying and pasting in WPS Writer is a breeze and can save time working on documents.
The clipboard lets you copy snippets of text, images, tables, and more and then seamlessly paste them into any location you want. This feature significantly enhances the user's ability to manipulate text, boosts productivity, and transforms document creation into a smoother, more intuitive experience.
While copy-pasting on a clipboard using WPS Writer, you have multiple options and formats. WPS writer enables you to keep the newly pasted text in the previous format, matches it to your current format in your new document, and provides unique paste options.
Here we will explore them one by one.
Option 1:
Step 1: Select the content that you want to copy.
Step 2: Right-click on it and choose Copy in the drop-down menu.
Step 3: Right-click at the area where you want to paste the content and then click Paste.
Another Option is Using a Shortcut Key:
Step 1: Select the content you want to copy.
Step 2: Press Ctrl + C to copy the content.
Step 3: Ctrl + V to paste the content.
How to Use the Paste Special Option in WPS Writer?
Paste Special in WPS Writer is like a magical tool that lets you control how things look when you paste them. It's not just copying and pasting; it's like pasting with extra options! Here's how to use "Paste Special" in simple steps:
Step 1: Copy the text or object you want to paste.
Step 2: Put your cursor where you want to paste the copied thing.
Step 3: Instead of regular pasting, right-click where you want to paste, and from the menu that pops up, choose "Paste Special."
Step 4: A new window will appear, showing different options for how the copied stuff will look. You can choose to keep the formatting from the original or adjust it to match the new place.
Step 5: Once you've picked the format, click the "OK" or "Paste" button.
And there you go! The copied stuff appears in your selected style, making sure it fits perfectly where you want it. It's like having a stylist for your copied content. The paste special is a fantastic feature, helping personalize your documentation needs.
Tips from My Experience:
Remember, you can copy and paste more than just text. Try copying images, tables, and charts to make your documents more engaging.
Keyboard shortcuts are your best fr. They make copying and pasting lightning fast.
If you're copying from a webpage, the formatting might need to be more apparent. Use the "Paste Special" option to control how the content appears in your document. Paste Special works best to personalize it.
WPS Spreadsheet:
Working on spreadsheets requires frequently copying and pasting values from one cell to another. Most people need clarification and find it difficult as well as time-consuming. But it's super easy with WPS spreadsheets.
WPS Spreadsheet offers multiple options to copy and paste values in cells without hassle. There are several shortcuts available to make the process fast and easy.
We will help you master copy-pasting with WPS spreadsheets. Follow the simple steps below, and you are good to go!
Step 1: Go to WPS Office and select the Excel spreadsheet you want to use.
Step 2: Select the cell from which you copy the data; copy it, and it will be pasted on your clipboard.
Step 3: Choose the new cell where you want to paste the data and right-click on that cell to paste it. Choose Paste as Value to paste numbers.
Besides simple pasting, WPS Spreadsheets allow you to paste your data how you want, with an incredible Paste Special option.
With Paste Special, you can paste your data in multiple formats, as shown below.
Please select the desired option you need, and that's it!
How to paste values in a cell using the Keyboard shortcut?
Step 1: Right Click on the cell you want to copy the data in your spreadsheet.
Step 2: Copy the data from that cell to your clipboard. Then click on the cell where you want to paste the data as values.
Step 3: Then press CTRL + SHIFT +V on your keyboard data will be posted in the cell as values.
WPS Presentation:
You can easily copy and paste a slide into a WPS presentation within a few minutes.
Here are a few steps to copy and paste slides into a Presentation
Step 1: Open the slides in WPS Presentation.
Step 2: Select the desired slide that you want to copy.
Step 3: Right-click to select Copy in the drop-down menu. Alternatively, use the shortcut key Ctrl + C to copy as well.
Step 4: Then click on the place where you want to paste the slide.
Step 5: Right-click to select Paste in the drop-down menu or use the shortcut key Ctrl+V. Now here it is! The slide will be pasted at your desired place.
WPS PDF:
Copying and pasting content in WPS Presentation, WPS Spreadsheet, and WPS Pdf is the same.
Here are steps to copy and paste content in WPS Pdfs:
Step 1: Open the desired file in WPS Office.
Step 2: Select the range that you want to copy.
Step 3: Right-click to select Copying the popup menu or use a shortcut key Ctrl+C.
Step 4: Paste this copied data wherever you want using the shortcut key Ctrl + V.
Microsoft Office Compatibility in WPS Office
WPS Office is a suite of office tools that work on Windows, macOS, and Linux and even has apps for Android and iOS.
It's a popular alternative to Microsoft Office. It has a free version that gives you tools like WPS Writer for documents, WPS Presentation for slides, WPS Spreadsheets for numbers, a PDF Viewer, and the ability to sync stuff directly to the cloud from within the app.
It looks and works quite similar to Microsoft Office, with menus and toolbars at the top.
If you're used to Microsoft Office, you'll find it easy to use WPS Office without learning a bunch of new stuff.
WPS Office is a lightweight software suite that requires a small amount of memory in your device, whereas Microsoft Office requires a lot.
However, regarding document compatibility, WPS Office opens the door to seamless interaction with Microsoft Office files.
Whether you're working with Word documents, Excel spreadsheets, or PowerPoint presentations, WPS Office brings its A-game to the table.
WPS Office takes document compatibility seriously, enabling smooth transitions between its and Microsoft Office formats.
From different text styles and images to complex tables and charts, WPS Office supports various formatting elements commonly found in Microsoft Office documents. This means you can open, edit, and save Microsoft Office files in WPS Office without worrying about losing any formatting details.
How to Download WPS Office?
WPS Office is highly compatible as an office tool. WPS is an in-one free office suite that works with Windows, macOS, and Linux and even has apps for Android and iOS. Whereas Microsoft is primarily designed for Windows and macOS, it also has mobile apps for Android and iOS.
WPS Office offers in-app cloud syncing for seamless storage and sharing of documents across devices. While Microsoft Office integrates with OneDrive for cloud storage and collaboration, allowing real-time co-authoring of documents.
You don't need help from any tech-savvy friend to download WPS; you can do it yourself within a few minutes.
Go to the official WPS Office website and select your operating system's WPS Office version.
Click on the download button and install it. That's all. After installation, you can use your WPS Office for free.
FAQS:
1. Is WPS Office free to use?
Yes, WPS Office offers a free version with essential features and a premium version with additional functionalities.
2. Can I access my clipboard history on different devices?
If you're using WPS Office's cloud services, you can access your clipboard history across devices.
3. What makes WPS different from Microsoft Office in terms of cost?
WPS Office offers a free version with essential features. Premium versions are available with additional features.
Whereas Microsoft Office requires a subscription for full access to features. It offers Office 365 plans with different pricing tiers.
Summary
Copying and pasting WPS Office content is a simple yet powerful way to save time and effort. WPS Office is a free, all-in-one Office suite to meet your collaboration and documentation requirements.
Furthermore, WPS Office provides a solid alternative to Microsoft Office, particularly for users seeking a free or budget-friendly office suite. The choice between the two depends on factors like the operating system you're using, your feature requirements, and your budget.
Download it now for free!
