Microsoft copilot training

AI tools are becoming more and more important in the workplace. In this environment of competition, there are a lot of AI tools coming into the market. This includes Microsoft Copilot and several other tools.

But many users don't know enough about how to master using Microsoft Copilot training courses.

In this article, we will talk about Microsoft Copilot Training and then make a comprehensive comparison of the Microsoft Copilot training course. Keep reading to find out.

Part 1. Microsoft Copilot Training: Basic Concepts

What is Microsoft Copilot?

Microsoft terms its Copilot as users’ copilot for work, whether in an office or home environment. It is an AI-powered tool used to manage your emails, documents, calendars, chats, meetings, and so much more. This tool works within the Microsoft apps and works beside you for enhancing your documents, chats, emails, and presentations.

For example, while writing in documents and emails, it suggests you write tones and also improves your overall writing by providing you with sentence and grammar suggestions.

Features

Being an AI-powered software tool, it offers a lot of features to its users. Some of these features are mentioned below:

• Making your writing more concise while writing in MS Word. Another one of the standout features of Microsoft Copilot is its ability to offer intelligent suggestions while you work. When you are writing a document in Word, Copilot analyzes your text in real-time and suggests relevant content and ideas. This can help you save time and effort by providing you with relevant information or suggesting alternative ways to express your ideas effectively.

• Doing data analysis on the basis of reports within MS Excel and also providing you with valuable suggestions. For example, if a user frequently uses a certain function in Excel, Copilot can proactively suggest that function when the user is working on a related task.

• Creating and designing presentations based on Word documents and including stock photos where needed. Due to its integration with Microsoft Graph and Bing, Copilot has access to a wealth of information and data. This means that when you are working on a presentation project, Copilot can offer you relevant points, images, and resources from trusted sources to enhance your content.

• Summarizing your emails and drafting appropriate responses. Microsoft Copilot has advanced language understanding capabilities that help in creating coherent and concise emails. It can also provide grammar and style suggestions, helping you refine your emails.

• Summarizing the meetings on MS Teams and getting useful feedback and reviews. When you have Copilot integrated with Teams chat, you can dig out key information from your chat threads.

• Integration with Microsoft Viva to equip leaders with useful tips and tricks to use in business meetings

Pros & Cons of Microsoft Copilot

Pros:

1. Saves you precious time in an organizational workflow

2. Suggests sentences and grammar corrections

3. Beneficial for both writers and sales teams in a business setting

4. Generating reports based on the information in MS Excel

5. Handling your emails and business chats

6. Helpful in Microsoft Teams for summarizing meetings

Cons:   

1. Makes users dependent and rely only on Copilot’s suggestions

2. Can be distracting for users with continuous suggestions

3. Can lead to bad writing habits

4. There are some licensing issues with Microsoft Copilot

5. Monthly subscription prices can be higher

How to Get Microsoft Copilot?

Microsoft Copilot is already integrated into Microsoft apps. However, if you are having problems with Copilot in your work environment, you will need to access it from the Windows settings and set it on if it is not already:

Follow these below mentioned steps to do this in your Windows 11:

Step 1: The preview Copilot Training of your Windows will be available on the taskbar of your Windows. You can directly approach it from here. However, if it’s not already available, you will have to go to the settings.

Step 2: Go to the taskbar of your Windows and go to the settings by right clicking on the taskbar.

Step 3: In the taskbar settings, you will have to go to the “Personalization” option. In this option, you will have to turn on the Copilot option. After turning it on, it will be shown on your taskbar form where you can then use it.

Part 2: Microsoft Copilot Training: How to Use Microsoft Copilot?

Microsoft Copilot can be used on every Microsoft Office app. Most of the time, it has already been integrated into Office applications, so all you have to do is just start using the application, and you will see the Microsoft Copilot widget on the application, providing you with useful suggestions and much more.

However, if you don’t know how to use it on any Microsoft Office app, let’s teach you. In this example, we will see how you can use Microsoft Copilot training in the Outlook app on your PC.

However, before starting using Outlook, you will have to know how to add Microsoft Copilot to MS Outlook. Follow these below-mentioned steps to know how to add it, and then we will see how to use it. Let’s start.

1. Open MS Outlook on your PC and go to “File”. In the file option, you will see “Options”; inside it, you will see “Mail.” Click on it

2. You will reach the Compose Messages section. Check the box against it to enable Microsoft 365 Copilot and click OK.

3. To see if Copilot is added to your Outlook, compose an email, and you will see a blue Copilot icon in the text box.

After this, you will have to check if Microsoft Copilot Training is working in your Outlook. To do this, follow the steps mentioned below:

1. Open MS Outlook on your PC and click on the Copilot widget on the ribbon. This will lead you to a chat screen where you can chat with Copilot.

2. If you want to reply to an email, for example, select that intended message and type “Reply” in the chat. Copilot will analyze the email and will generate a reply based on the email.

3. You can also change the tone or style of your email by just prompting the Copilot.

4. You can also ask for tips from Copilot if your email is good enough to send to the intended receiver.

5. After you are satisfied with the email you have written, click the “Send” button, and the email will be sent.

Part 3: Best Alternative to Microsoft Copilot - WPS AI

There is no denying the fact that Microsoft Copilot is the best solution as an AI-powered software tool. It can do everything you manually do on Microsoft Office apps. This includes writing, managing Excel sheets, creating presentations, and replying to emails and business chats.

However, the only drawback of Copilot is its monthly or one-time subscription fee that you will have to pay. To avoid this costly purchase, users will be looking for an alternative solution that is relatively less costly. In this case, WPS Office is the best option you have got till now.

WPS Office is a complete Office toolkit that has also launched WPS AI. It can also help you with tasks that are done by Microsoft Copilot. These include helping in writing, managing chats, posts, and creative writing.

Features

• It has an easy-to-use interface

• It can help you write about anything on any topic

• It uses creative language to assist you in writing and data analysis

• You can enhance the already-writing content

• You can also improve the quality of already-written and can also convert them into different formats

• You don’t have to use a separate app for it. WPS AI can be easily integrated into WPS Office and used within every WPS Office application

FAQs

1.Does Microsoft 365 have a Copilot?

Yes, absolutely. Microsoft 365 has a Copilot. You can use this Copilot in Microsoft 365 apps. It will be a built-in functionality in Microsoft 365 after it is released.

2. How is WPS AI better than Microsoft Copilot?

There are many things that differentiate WPS AI from Microsoft Copilot, but one thing that makes it way better than Microsoft Copilot is that it is free to use. You can download WPS AI from their website and can easily use it on your devices without paying any price.

3. How long will it take for Microsoft Copilot training?

The training period will take different time for different users. On average, it can take up to 2 weeks to a month.

Microsoft Copilot Training Made Easy

Till now, we have learned about what Microsoft Copilot is, how to download it and use it, and what it has to offer you. We found out that it is a great tool that can help you with your daily office personal tasks. From writing to data analysis and helping in business chats, you can use Microsoft Copilot almost everywhere on Microsoft 365 apps. However, what if we tell you there is a better alternative to Microsoft Copilot where you will not have to pay a single penny? Yes, the name is WPS Office.

WPS is a complete Office Suite that has a wide range of applications, just as Microsoft Office. It has a Word editor, a Spreadsheet editor, and a Presentation editor. Recently, WPS has launched its WPS AI, a product that works the same as Microsoft Copilot. It can help you with writing in Word editor, managing data in Excel sheets, and creating presentations. So, WPS AI is the best solution you have got till now.