While Microsoft Office still dominates the market share, free alternatives provide a viable option for users who need basic functionality and want to save money.
These office alternatives are gaining popularity, especially in regions where cost is a significant barrier.
In this guide, we will explore the best 15 free alternatives to Microsoft Office and how they can help improve productivity and creativity.
1. WPS Office
If you’re looking for a comprehensive and cost-effective office suite that offers a range of features and tools to make productivity easier then WPS Office is the best best free office alternative.
WPS Office includes a word processor, spreadsheet software, presentation software, PDF editor, and cloud storage integration with Dropbox, Google Drive, and OneDrive.
The system requirements for WPS Office are minimal, making it accessible to users with for Windows 11, 10, 8, 7 , MacOS or mobile devices.
Pros
Free and without ads
Great PDF editing features
Similar interface to MS Office.
Compatible with most file formats, including MS Office file formats.
Cloud storage and syncing with multiple devices
No subscription is required for the desktop version.
Cons
Free version PDF features are limited.
Not support VBA.
2. G Suite
Google Workspace or G-Suite, is a cloud-based productivity suite that offers a range of tools including Gmail, Calendar, Drive, Docs, Sheets, and Slides, among others, all accessible from any device with an internet connection.
Google Workspace is designed for collaboration, with features that allow for real-time editing and commenting on documents, as well as integration with Google Drive for cloud-based storage and file sharing.
The suite also offers mobile apps for access on the go, making it easy to work from anywhere. Google Workspace is available in different pricing plans, with prices ranging from $6 to $18 per user per month, depending on the features and storage needed.
As of September 2021, the Trustpilot rating for Google Workspace is 4.4 out of 5 stars based on over 500 reviews. Many users find Workspace an alternative to Microsoft office because of its ease of use, collaboration features, and mobile access. The system requirements for Google Workspace are minimal, requiring only an internet connection and a web browser or mobile device.
Pros
Easy collaboration
Integration with other Google services
Cloud-based storage and accessibility
Security and data protection measures
Mobile-friendly interface and apps
Affordable pricing options
Cons
Dependence on internet connectivity
Limited customization options
The learning curve for some users
Data privacy concerns for some users
Limited offline capabilities for some features
Limited customer support options for some plans.
3. OpenOffice
OpenOffice is a free and open-source Microsoft office alternative that includes a word processor, spreadsheet software, presentation software, graphics software, and a database management system.
OpenOffice has a range of main features, including compatibility with a variety of file formats, real-time collaboration, and the ability to create and edit PDFs. Like others, the office 365 alternative also has a customizable interface. OpenOffice is available in over 120 languages, making it a great choice for international users.
OpenOffice can be directly downloaded from its website and it is compatible with Windows, macOS, and Linux. The system requirements are low, a minimum of 512 MB of RAM and 1.5 GB of available disk space is sufficient.
OpenOffice has a Trustpilot rating of 4.1 out of 5 stars, with positive reviews about the interface and ease of use. However, some users have reported bugs and crash in certain situations.
Pros
Free and open-source software
Availability across multiple operating systems
A large community of users and developers
Supports multiple file formats, including Microsoft Office
Customizable and extendable with add-ons and templates
Offers a variety of productivity tools.
Cons
Outdated user interface compared to some modern office suites
Limited support and development in recent years
Compatibility issues with some Microsoft Office files and macros
Slower performance compared to some modern office suites
Limited mobile support
Limited cloud integration and collaboration features
4. Apache OpenOffice
Apache OpenOffice is an open-source productivity suite that offers word processing, spreadsheets, presentations, databases, and graphics applications. It is compatible with a variety of operating systems, including Windows, macOS, and Linux, and offers advanced features for data analysis and multimedia support. Apache OpenOffice is the best office alternative for those who need an all-in-one productivity suite without the need for a subscription.
The Writer software in Apache OpenOffice offers advanced formatting and editing tools, while the Calc software provides support for over 1 million rows and advanced data analysis tools. If you want to impress with a presentation then use Apache’s multimedia and animation features. Microsoft Office alternative, Base database software allows users to create and manipulate databases. With Draw software you’re able to create diagrams and graphics.
Pros
Free and open-source software
A comprehensive set of tools for word processing, spreadsheets, presentations, databases, and graphics applications
Available on multiple operating systems
Cons
Outdated user interface
Limited support and updates
Lower Trustpilot rating compared to other productivity suites.
5. Google Docs
Google Docs is an excellent Microsoft 365 alternative and part of the Google Drive suite. It allows you to create, edit and collaborate on documents from anywhere with an internet connection.
The main features of Google Docs include collaborative editing, cloud-based storage, compatibility with multiple file formats, real-time commenting and chat, version history, and third-party add-ons.
If you want collaborative editing on the same document then you can try Google Docs, it saves changes automatically in real-time. There is up to 15 GB of free storage space. You can open and export documents in various formats, including Microsoft Word, PDF, and plain text files.
Google Docs is a free Microsoft Office alternative to be used with a Google account. It has a Trustpilot rating of 4.4 out of 5 stars, with positive reviews regarding its ease of use and collaborative features.
Pros
Free to use
Accessible on any device with an internet connection
Real-time collaboration and editing with multiple users
Automatic saving and syncing with Google Drive
Easy to share and control document permissions
Cons
Limited offline functionality
Limited advanced formatting options compared to desktop word processors
Security concerns related to data privacy and ownership
Compatibility issues with certain file types and software
Limited support for complex document workflows
6. Zoho Office Suite
A cloud-based productivity suite that includes a range of applications, including real-time collaboration, version history, and a customizable interface. This Microsoft office alternative also offers task management features and integrations with third-party applications such as Google Drive and Dropbox.
Zoho Writer is a full-featured word-processing application with advanced formatting and editing tools, while Zoho Sheet is a powerful spreadsheet application with over 350 functions. Zoho Show is a presentation application with customizable templates and multimedia support. Zoho Mail is a secure and ad-free email service with advanced filters and integrated task management.
Zoho Office has a Trustpilot rating of 4.3 out of 5 stars, with positive reviews highlighting its affordability and availability of tools. The system requirements for Zoho Office are minimal, with only an internet connection required to access the suite.
Pros
A comprehensive set of features and advanced tools
Integration with cloud storage services
Affordable pricing
Minimal system requirements
The cloud-based platform allows for easy collaboration and access to files
Cons
Limited features in the free version
Limited support for third-party integrations
Some users may prefer desktop-based software over cloud-based platforms.
7. ThinkFree Office
ThinkFree Office is a web-based office suite that provides a range of productivity applications, including word processing, spreadsheet, and presentation software. This Ms Office alternative offers a variety of tools for collaboration and productivity, making it suitable for personal and business use.
ThinkFree Office is affordable, with pricing plans starting from $2.99 per month. There is also a free plan offering basic features and limited storage. The cloud-based storage system is a Microsoft Office alternative that ensures documents can be accessed anytime.
However, ThinkFree Office has limited offline functionality and integration with third-party applications. Overall, ThinkFree Office is a solid option for those looking for an affordable, web-based office suite.
Pros
Offers a user-friendly interface similar to Microsoft Office
Provides cloud-based storage and syncing
Supports multiple file formats, including Microsoft Office formats
Has a mobile app for Android and iOS devices
Offers a free version with basic features
Cons
Limited features compared to Microsoft Office and other office suites
Limited support and resources
Compatibility issues with advanced Microsoft Office feature
No desktop version is available
Limited integrations with other software tools.
8. Apple iWork
Apple iWork is designed for Apple devices, including Mac computers, iPhones, and iPads. The suite includes three applications: Pages, Keynote, and Numbers. Pages is a word processing software that offers a range of templates and formatting options, including support for advanced typography. Keynote is a presentation software that provides a range of themes and cinematic transitions, as well as multimedia support. Numbers is a spreadsheet software that offers advanced chart and graph tools, as well as support for complex formulas and calculations.
Apple iWork is one of the best Microsoft office alternatives and due to several productivity features, it is priced competitively. However, Pages, Keynote, and Numbers are available for free on new Apple devices. Trustpilot ratings for Apple iWork are not available, as the suite is not sold directly to consumers, but rather through the Apple App Store.
Pros
Intuitive and user-friendly interface
Seamless integration with Apple devices and iCloud
Offers a range of unique templates and design elements
Collaboration and sharing features
Available for free with new Apple devices
Cons
Limited compatibility with non-Apple devices
Fewer features compared to other productivity suites
Limited customization options
No dedicated email client
No dedicated database software
9. Corel WordPerfect Office
Corel WordPerfect Office includes a word processor, spreadsheet, and presentation software, among others. It is designed with advanced features for document creation. The main features of this office 365 alternative include a powerful word processor with a variety of formatting and editing tools, advanced data analysis and visualization tools, and a range of multimedia features. Corel also includes PDF editing, digital note-taking, and ebook publishing tools.
Corel WordPerfect Office is available for purchase with a one-time payment. Its premium package is a more expensive option compared to other Microsoft office alternatives. System requirements for Corel WordPerfect Office vary depending on the version and operating system.
So there is a free software alternative that will show you how to get WordPerfect free download!
Corel WordPerfect Office has a Trustpilot rating of 4.4 out of 5 stars, with positive reviews regarding its advanced features and compatibility with Microsoft Office formats.
Pros
Advanced formatting and layout tools
Supports a wide range of file formats
Built-in PDF editor
Customizable user interface
Robust collaboration tools
Cons
Less widely used than Microsoft Office
Steeper learning curve
Customer support can be slow
Infrequent updates
Fewer integrations with third-party apps and services.
10. Quip
Quip is a cloud-based Microsoft office alternative with a free trial option offering a range of features including word processing, spreadsheet, and task management. It allows you to streamline workflow and collaborate in real time. Quip is compatible with all devices and requires the internet to function from anywhere.
Quip offers collaborative editing features with changes automatically saved in real time. Task lists and checklists can also be created and managed within documents, helping users keep track of work progress. Messaging and chat features are embedded within documents, improving communication and feedback. Quip offers a free trial, after which it charges $10 per user per month for its business plan.
Quip has a mobile-friendly interface. It easily integrates with third-party applications, such as Salesforce, Dropbox, and Slack. Its Trustpilot rating of 4.6 out of 5 stars is a testament to its positive user feedback and ease of use.
Pros
Cloud-based, accessible from anywhere
Real-time collaboration features
Chat function within the app
Supports a wide range of file types
Mobile app available
Cons
Limited free version
Advanced formatting options limited
The interface can be overwhelming
Customization options are limited
Limited offline access to documents.
11. SoftMaker Office
SoftMaker Office is a professional productivity suite that offers a range of advanced features, such as a built-in database for managing mail merges and supports for pivot tables and charts in PlanMaker, and presentations software with a range of multimedia and animation features. Additionally, SoftMaker Office includes a PDF Editor for editing and creating PDF files. It has some limitations such as limited storage options and a lack of real-time collaboration features.
SoftMaker Office is also affordable compared to other Microsoft office alternatives, with a range of pricing plans available to suit different needs and budgets. It has a Trustpilot rating of 4.2 out of 5 stars, with users praising its affordability and compatibility with Microsoft Office. The system requirements for SoftMaker Office are reasonable and can be run on most modern devices, with support for Windows, Mac, and Linux operating systems.
Pros
Offers a wide range of features and tools
Supports a variety of file formats
Customizable user interface
Offers desktop and mobile versions
Built-in PDF editor
Cons
Less widely known and used
Customer support can be slow
The user interface may not be as polished
Advanced features may have a steeper learning curve
Fewer integrations with third-party apps and services.
12. LibreOffice
LibreOffice is a free and open-source productivity suite that includes a word processor, spreadsheet software, and presentation software, among other features. It is compatible with Windows, Mac, and Linux operating systems.
The main features of LibreOffice include its compatibility with a range of file formats, including Microsoft Office formats, and its ability to work offline. It also offers a range of advanced formatting and editing tools, as well as support for macros and extensions.
LibreOffice has a Trustpilot rating of 4.2 out of 5 stars, with positive reviews highlighting its accessibility, compatibility, and overall reliability.
Pros
Free and open-source software
Wide range of features and tools
Supports various file formats
Customizable user interface
A large community of users and contributors
Cons
Compatibility issues with complex Microsoft Office files or macros
The user interface may not be as polished
Can be slower or less responsive than some other office suites
Advanced features may have a steeper learning curve
Fewer integrations with third-party apps and services
13. AbiWord
AbiWord is a free, open-source word-processing program that is available for Windows, Mac, and Linux operating systems and offers a range of features and tools for creating and editing documents.
The main features of AbiWord include support for multiple file formats, including Microsoft Word, OpenDocument, and HTML. It also offers a range of tools, such as spell check, auto-correct, and table creation. AbiWord unlike many alternatives to Microsoft Office is customizable, with support for plugins that can extend its functionality.
AbiWord has minimal system requirements, making it suitable for older or less powerful computers. It has a Trustpilot rating of 4.1 out of 5 stars, with positive reviews regarding its fast features and lightweight design.
Pros
Free and open-source software
A basic set of formatting and layout tools
Supports multiple file formats
Available for Windows, Mac, and Linux
Cons
A limited set of features compared to other office suites
The user interface may not be as polished or visually appealing
Advanced features may not be available
May have compatibility issues with complex Microsoft Office files or macros
Support and resources may not be as extensive as more popular office suites.
14. Kingsoft Office
Kingsoft Office, now known as WPS Office, is a comprehensive office suite that provides a range of features and tools with cloud-based storage. It is available on multiple platforms, including Windows, Mac, Linux, and mobile devices. This makes it a versatile choice for users who need access to their documents on the go.
Kingsoft Writer is the word processing software in the suite, offering a range of formatting and editing tools, including a built-in dictionary and thesaurus. Kingsoft Spreadsheets features advanced data analysis tools and support for over 1,000 functions. Its presentation software is also easy-to-use.
Kingsoft's Microsoft office alternative is also compatible with multiple file formats, including MS formats, making it easy to work with existing documents. The suite has a Trustpilot rating of 4, indicating a high level of user satisfaction.
Pros
Wide range of features and tools
Supports various file formats
Customizable user interface
Offers desktop and mobile versions
Includes a built-in PDF editor
Cons
Less widely known, potentially creating compatibility issues
Customer support may be lacking
The user interface may not be as polished
Advanced features may have a steeper learning curve
Fewer integrations with third-party apps and services.
15. Document360
Document 360 is a web-based knowledge management platform designed for businesses to create and manage documentation for their products and services. It offers a range of features that allow businesses to create and publish content quickly and easily, while also providing powerful search and analytics tools to improve user engagement and satisfaction.
The platform also supports multilingual content, making it suitable for businesses with a global customer base. Document 360 offers several pricing plans, ranging from a free plan with limited features to more comprehensive plans that include advanced features such as custom domains, integrations, and priority support. The pricing is competitive compared to other Microsoft office alternatives.
Document 360 has a Trustpilot rating of 4.6 out of 5 stars. The platform is user-friendly and intuitive. This web-based platform can be accessed from any device with an internet connection. The platform is also compatible with a wide range of web browsers, including Google Chrome, Firefox, and Safari.
Pros
User-friendly interface
Customization tools for branding and templates
Collaboration features with version control and user permission settings
Analytics and metrics for documentation effectiveness
Integrations with other apps and services
Cons
Higher cost compared to some other documentation software options
May not be suitable for larger organizations with complex needs
Advanced features may have a steeper learning curve
Limited customization options compared to other documentation software options
Customer support may be lacking for smaller or less established businesses.
Frequently Asked Questions
Q. Are alternative productivity suites compatible with Microsoft Office files?
While most alternative programs can open and edit Microsoft Office files, there can be issues with formatting and compatibility. It is always a good idea to test compatibility before fully switching to an alternative program.
Q. Are there any security concerns with using alternative productivity suites?
Some open-source programs may have less security than Microsoft Office, but paid versions typically have the same level of security as Microsoft Office.
Q. Will using an alternative productivity suite require me to relearn how to use office software?
Yes, switching to a new productivity suite may require a learning curve. However, many alternative programs such as WPS Office have similar features and functions to Microsoft Office, so the transition may not be difficult for experienced users.
Q. Can alternative productivity suites integrate with other software and services?
Yes, many alternative programs can integrate with other software and services, but it is important to check compatibility before fully switching to an alternative program.
