A Step by Step Guide to WPS OFFICE

Unlock the potential of your productivity with WPS Office, a free, versatile alternative to Microsoft Office. Whether on Windows, Mac, Linux, or Android, this dynamic software is ready to streamline your tasks. In this article, we will be your compass, guiding you on how to use the WPS Office app clearly, step-by-steply. Navigate this user-friendly program with us and elevate your office suite skills to a new level.

Part 1: What Is WPS Office?

WPS Office is an integrated office suite that combines the functionality of Word, PDF, Excel, PowerPoint, and other tools into one powerful toolkit. This suite enables file sharing, editing, and merging multiple files, whether online or offline. WPS Office is a strong alternative to Microsoft Office, boasting basic and advanced functions, but with one distinct advantage—it's completely free.

Main Functions

1. WPS Writer

2. WPS Spreadsheet

3. WPS Presentation

4. WPS PDF

5. WPS AI

Trustpilot Rating

WPS Office boasts an impressive rating of 4.8 on Trustpilot, indicating high user satisfaction and reliability.

Main Features

• Integrated, all-in-one office suite

• Professional word processing with WPS Writer

• Powerful presentation tool with WPS Presentation

• Comprehensive spreadsheet functionality with WPS Spreadsheet

• Extensive PDF editing and converting features with WPS PDF

• Completely free with full functionality

• Cross-platform compatibility (Windows, macOS, Linux, Android, iOS, Harmony)

Pros

• Offers a broad range of functionalities similar to Microsoft Office

• It's entirely free of charge

• Excellent file compatibility with various formats

• Multi-platform support

• Local and online file sharing

Cons

• Less intuitive interface

• Not 100% compatible with complex MS Office files

• Ads in the free version

Part 2: How To Use WPS Writer?

WPS Writer is an advanced word processor that is part of the WPS Office suite, a productivity software package developed by Kingsoft. This writing tool is packed with robust features that cater to the needs of users who require efficient and versatile document processing tools.

To Use WPS Writer

• First, download and install the WPS Office software on your device. This package includes WPS Writer.

• Launch WPS Writer and either create a new document by clicking on the 'New' button or open an existing document by selecting the 'Open' option.

• Once the document is open, use the toolbar at the top of the screen to edit your text. You can select the text and choose the desired formatting options.

• If you want to insert graphics or tables, use the 'Insert' tab on the toolbar. This will allow you to add tables, images, shapes, and more.

• To format the page layout, go to the 'Page Layout' tab on the toolbar. Here you can set margins, orientation, and more.

• Once you are done editing, click on the 'File' tab on the toolbar and then 'Save' or 'Save As' to choose your preferred file format.

Part 3: How To Use WPS Spreadsheet?

WPS Spreadsheet is a software application that is part of the WPS Office suite. It is a spreadsheet program that allows users to create, edit, and manage spreadsheets. It also supports a variety of file formats, including Excel and CSV.

To Use WPS Spreadsheet

• Open the WPS Office software on your computer.Click on the Spreadsheets button to open a new spreadsheet.

• You can start entering data into the cells by clicking on a cell and typing in the data.

• To use formulas and functions, click on a cell and start typing the formula or function you want to use. For example, to sum a range of cells, you would type =SUM(A1:A10) and press enter.

• You can format the cells, add charts, and perform other tasks using the options at the top-of-the-screen toolbarTo save your spreadsheet, click on the File menu and select Save As to select a location for the file to be saved.

• You can also refer to WPS Office website for the detailed tutorial and video guide.

Part 4: How To Use WPS Presentation?

WPS Presentation is a software application that is part of the WPS Office suite. It is a presentation program that allows users to create, edit, and present slideshows.

To Use WPS Presentation

• Open the WPS Office software on your computer.Click on the Presentation button to open a new presentation.

• You can start creating your slides by clicking on the New Slide button in the toolbar.

• To add text, images, or other elements to a slide, you can use the options in the toolbar at the top of the screen.

• You can also use the slide master to format and customize the layout of your slides.

• To save your presentation, click on the File menu and select Save As to choose a location to save the file.

• You can: Use the built-in templates and themes Preview and play your presentation to check the layout, effects, and timings.Add multimedia like videos, audio, and animations to make your presentation more interactive.

WPS PDF

WPS Office offers a PDF software called WPS PDF tool that allows users to create, edit, and convert PDF files. It is available for Windows, Mac, Linux, and Android devices and can be used to create PDFs from scratch, convert other file formats to PDF, and edit existing PDFs.

Some features of WPS PDF include the ability to add text, images, and annotations to PDFs, as well as the ability to split and merge PDFs.

To use WPS PDF, you will need to download and install the software on your computer, and then open it to access the various features and tools for working with PDFs.

To Use WPS PDF

• The first step is to download and install WPS PDF on your device. You can find the software on the official WPS Office website.

• After installation, launch the software to access its user interface.

• You can choose to create a new PDF from scratch, open an existing one, or import a different file format to convert to PDF.

• Use the available tools to add text, images, or annotations. You can also split or merge the PDF as needed.

• Once you're satisfied with your work, save the PDF to your desired location. If you're working collaboratively, you can share the PDF with your team.

Part 6: How To Use WPS AI?

WPS AI is an advanced feature integrated into the WPS Office suite, aiming to revolutionize office productivity. It utilizes artificial intelligence to enhance document creation, editing, and comprehension, thereby optimizing the user's experience. As a virtual assistant, WPS AI streamlines all your document-related tasks, ensuring high efficiency and precision.

To Use WPS AI

To start using WPS AI, you need to download the AI-integrated version of the WPS Office suite. Follow these steps:

• First, visit the official WPS Office website and download the WPS Office AI version. Follow the on-screen instructions to install it on your device.

• Open WPS Office

• After successful installation, open the WPS Office suite. You will notice a new AI feature added to the regular interface.

• To use the AI assistant, all you need to do is input your prompt in the WPS AI dialogue box. Depending on your requirements, it can generate content, extract key points, answer queries, provide translations, or optimize documents.

Download WPS Software to Enjoy the Benefits

WPS Office is an excellent office suite that offers users a variety of tools and features at an affordable price. Its compatibility with Microsoft Office file formats and its lightweight performance makes it a great alternative for personal and professional use.

WPS Office suite is free software that allows the user to use the products for PDF, Word documents, Excel Spreadsheets, PPT Presentations, with a membership bonus for new downloads and registrations.

Download WPS software for your device to enjoy these benefits.