How to Compress PDF [For Students]
Students' lives have undergone drastic changes, transitioning from traditional on-site schooling to the option of online education. Now, assignments and homework are often submitted through portals or email, where file size requirements may vary. To meet these specifications, compressing PDF files containing assignments becomes essential. I'll guide you through the process to compress PDF for students to ensure your documents meet the necessary size constraints without compromising content quality.
When Should Students Compress PDFs?
Students and PDFs are inseparable when it comes to academic tasks and assignments. Knowing when to compress PDF files is crucial for seamless document management and efficient sharing. Convenient sharing is one scenario where compression is necessary. When transferring files through email or other communication software, there are often file size restrictions. Therefore, when you need to submit e-copies of your assignments via email or messenger apps, compressing PDFs ensures they meet size requirements without sacrificing quality.
Another scenario where compression is beneficial is during cloud disk transfer. Many students store learning materials, e-books, and other resources in cloud storage, but storage space is often limited. To optimize space usage and ensure smooth uploading, it's wise to compress PDFs before transferring them to your cloud disk. By compressing PDF files, students can effectively manage their documents, meet size limitations, and streamline their digital workflow.
How to Compress PDF for Students
Students face numerous challenges with assignments and homework, often struggling to meet specific criteria, including file size requirements. To alleviate this burden, I'll share the two easiest and fastest ways to compress files, helping you save precious time and meet your assignment deadlines efficiently.
How to Compress PDF Using WPS Office
WPS Office is a suite that I'd always recommend, especially for students, because it offers a comprehensive set of tools for free. Among its many features, the ability to compress PDF files stands out as incredibly useful. Let me guide you through the simple steps of how to compress a PDF using WPS Office:
Step 1: Open the homework assignment that we need to compress in WPS Office.
Step 2: Once the PDF is open, click on the "Tools" tab to view the various PDF tools available in WPS PDF.
Step 3: To compress the file, click on the "PDF Compressor" option in the Tools ribbon.
Step 4: The Kingsoft PDF Compression window will pop up, and you can go through a few settings to customize your compression.
Step 5: The first setting is the Level of Compression. Students can choose from 3 options, each of which will reduce the file size differently.
Note: The size of the PDF after compression can be viewed in the Size column.
Step 6: Next are the Saving options. Students can compress the original document or click on the "Save to Directory" box to make a compressed copy of the original PDF.
Step 7: Once the settings are done, simply click on "Convert" to convert the document.
WPS Office is by far one of the smoothest tools available, offering a plethora of free features that cater to various document management needs. Its built-in tool for compressing files effortlessly is particularly impressive, making you wonder if it truly delivers on its promise of being an all-in-one suite. With WPS Office, users can enjoy seamless document management, efficient file compression, and a range of other functionalities, all within a single, user-friendly platform.
How to Compress PDF Online
For a quick and convenient way to compress your PDF files on the go, you can utilize WPS Office, and transfer your file to a PDF compressor. Here's how:
Step 1: First, open your preferred browser and visit the WPS PDF Tools website.
Step 2: WPS PDF Tools provides an online PDF compressor tool. To use it, simply click on the "Compress PDF" tool.
Step 3: Now, click on the "Select PDF File" button to upload your assignment or other coursework PDF that you need to compress in the online WPS PDF Compressor.
Step 4: Once the PDF is uploaded, WPS Office will give you three levels of compression to choose from. To compress your file to the lowest possible size for sharing, click on "Smallest".
Step 5: After selecting the level of compression, click on the "Compress" button to compress your PDF.
Step 6: And you're all set! You can now preview the compressed PDF by clicking on the "Preview" button.
Having the option to compress files online is incredibly convenient, especially when you're on the go. When you already have the file and simply need to open a website to compress it instantly, it's a fantastic option. With online compression tools, you can quickly reduce the file size of your documents without the need for additional software or downloads, making it a hassle-free solution for managing your files while on the move.
Best AI Assistant for Students - WPS AI
Being a writer isn't easy; igniting the spark of creativity can be challenging. Thankfully, WPS AI has been instrumental in fueling my creative spark. I understand how students also struggle to find inspiration and improve the quality of their work. WPS AI supports various aspects of content creation, summarization, data analysis, and interactive engagement with PDFs.
Students can utilize it to write essays, summarize texts, analyze data, and participate in discussions. Likewise, educators can leverage its capabilities to create interactive lessons, generate quizzes, and enhance the learning experience for their students. With WPS AI, both students and educators can unlock new levels of productivity and creativity in their academic endeavors.
Boost Productivity with WPS Office
WPS Office is a versatile, all-in-one suite designed for people of all calibers, from students to professionals. While it caters to students, professionals can also benefit greatly from its features. Whether you're a student managing assignments or a professional handling business documents, WPS Office offers a range of tools to streamline your tasks and enhance productivity.
Customized Compression:
With WPS Office, users can easily compress PDF files to reduce their size without compromising on quality. This feature is particularly useful when sharing PDF documents via email or messaging apps, as it ensures faster transfer speeds and compatibility with size restrictions. Additionally, customized compression options allow users to tailor the compression level according to their specific needs, striking the perfect balance between file size and document clarity.
Share PDF:
WPS Office facilitates seamless sharing of PDF documents across various platforms and devices. Whether it's collaborating on group projects or sharing important reports with colleagues, users can effortlessly distribute PDF files via email, cloud storage services, or social media platforms. With WPS Office, sharing PDFs becomes a hassle-free process, enhancing productivity and collaboration among users.
WPS OCR:
WPS Office's Optical Character Recognition (OCR) feature enables users to convert scanned documents and images into editable and searchable text. By utilizing advanced OCR technology, WPS Office accurately recognizes text from scanned PDFs, images, and other documents, allowing users to edit, copy, and search for text within these files. This functionality is invaluable for students, professionals, and educators who need to digitize and manipulate printed materials for academic or professional purposes.
PDF Document Security:
WPS Office offers robust security features to protect PDF documents from unauthorized access and ensure the confidentiality of sensitive information. Users can encrypt PDF files with passwords to prevent unauthorized viewing, copying, or printing. Also, digital signatures can be applied to PDFs to verify the authenticity and integrity of the document. With WPS Office, users have full control over document security, allowing them to safeguard their PDFs against potential threats and maintain the privacy of their data. Whether it's personal files, financial documents, or confidential reports, WPS Office provides the peace of mind knowing that PDF documents are secure and protected from unauthorized access.
FAQs about How to Create PDF for Business
1. How can I send a PDF file that exceeds 25 MB via email?
If your PDF file exceeds 25 MB, Gmail will insert a Google Drive link in the email instead of attaching the file directly. If you prefer not to send the file as a Google Drive link, you can use WPS PDF Tools to compress the PDF file before emailing it.
2. What is the max PDF size for Gmail?
Gmail has a maximum attachment size limit of 25 MB. While you can include multiple attachments, their combined size cannot exceed 25 MB. If your file surpasses this limit, Gmail will automatically convert it into a Google Drive link instead of attaching it directly to the email.
Enhance Your Student Experience With WPS Office
This method should always stay with you throughout your life because, as a student, you're not just preparing for your academic journey but also for the challenges ahead in your professional life. Knowing how to compress PDF for students will be a valuable skill that you'll need time and again. Even if you happen to forget, this guide will remain a reliable resource to assist you whenever the need arises. With WPS Office by your side, you can count on even more efficiency and ease in managing your documents. Download WPS Office now and empower yourself with the tools you need for success, both now and in the future.
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15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.
