How to Remove Highlight in Word Using WPS Office (Step-by-step Guide)

MS Word and WPS Writer are one of the best digital combinations available. With the PDF capabilities of Writer and the myriad features of Word, the possibilities for productivity are endless. In this article, our main focus will be on how to remove highlight in Word using WPS Office. Whether you've received a document with unwanted highlights or need to clear your own, WPS Office offers a simple solution to address this issue.

How to Remove Highlight in Word Using WPS Office

4 Common Methods to Remove Highlight in Word Using WPS Office

Sometimes, you may receive files with highlighted text to emphasize certain parts, catching the reader's attention. However, perhaps you don't want these highlights, finding them disruptive to the document's appearance. In such cases, WPS Office provides users with easy solutions to remove these highlighting text features in Word documents. Since text could be highlighted, shaded, or the font color might have been altered, WPS Office offers solutions for all these scenarios.

Method 1: Remove the Text Highlight Color

First up is the most common method of highlighting text, and that is using the highlighter tool. To remove this from your Word file, we will use the WPS Office text highlighter tool:

Step 1: Let's open the Word document and select the highlighted text that needs to be removed.

Step 2: Now, go over to the Home tab and find the Text Highlighter Color tool in the font section.

Step 3: Click on the small arrow next to the Text Highlighter Color tool icon to view more color options. Clicking on the highlight tool won't remove the highlight.

Step 4: Click on "No Color" to remove the highlight color from your text.

Method 2: Remove the Shading

Other than highlighting, Word also has a feature called Shading. This feature is similar to highlighting because it adds color around the text. The difference is that shading fills the entire area around the text, whereas highlighting only affects the text.

To remove shading, we will be using the shading tool in WPS Office:

Step 1: To use the shading tool in WPS Office, select the shaded text and head over to the Home tab.

Step 2: In the Home tab, find the Shading tool located in the paragraphs and alignments section.

Step 3: Click on the small arrow next to the Shading tool icon to expand the shading tool. Here, you can view different colors.

Step 4: Now, simply click on "No Color" to remove shading from the selected text.

Note: Shading is applied to complete paragraphs. If you're looking to remove shading from specific lines of a paragraph, it won't work; the whole paragraph needs to be unshaded.

Method 3: Restore font color to default color

The next method involves changing the font color, which is helpful when there is no highlighting done. Instead, the font color is simply changed to make the text more visible and stand out from the rest of the text.

Step 1: In WPS Office, select the text and head over to the Home tab to change the font color.

Step 2: In the Home tab, we will need to use the Text Color tool, located in the font section. Click on the small arrow to view more colors.

Step 3: Now, change the font color to match the document. Usually, the standard color for documents is black, but it can be different for every document.

Tip:

If you can't find the original color of the document, WPS Office also has the eyedropper feature, which allows users to simply copy the color they want.

Step 1: Click on the Eyedropper tool, then hover over the desired color within the document, and click to copy that color.

Step 2: Now, apply the copied color to the selected text using the Text Color tool. This ensures consistency with the document's original color scheme.

Method 4: Clear Formatting

The last method, which serves as an all-encompassing solution to remove highlighting, shading, or font color, is the Clear Formatting feature. Let's take a look at how to use this:

Step 1: The Clear Formatting tool in WPS Office is also located in the Home tab.

Step 2: We have text with different colors, highlighted, and shaded text in our document. To clear this formatting, we will be selecting the text.

Step 3: Now, find the Clear Formatting tool, represented by the "Eraser" icon in the font section, and click on it to remove all the formatting.

Note: The Clear Formatting tool removes all formatting, including paragraph spacing, line spacing, and other formatting elements.

How to Unhighlight in Word from Copied Text Using WPS Office?

If you're copying text from a Microsoft Word document but don't want the text to be highlighted, you can easily change it to ensure that only the text without any formatting is copied into WPS Office. So, let's explore different methods on how to remove highlighting in Word from copied text in WPS Office.

Method 1: Adjust the Default Paste Setting

The first option allows us to change WPS Office Paste settings, where we can remove formatting by default from our copied text. In this method, we don't need to perform any extra steps; we can simply use the keyboard shortcut CTRL + V to paste text without any highlighting using this feature.

Step 1: In WPS Office, go to the Home tab and click on the Paste button to access additional paste options.

Step 2: From the paste dropdown, choose the "Set Default Paste" option to modify the settings.

Step 3: An Options dialog will appear; here, navigate to the Edit tab in the left panel.

Step 4: In the Edit tab, locate the "Default Paste Format" field within the "Cut and paste options" section.

Step 5: Here, select "Unformatted text" and press “OK” to ensure that every time you paste text from a Word document, only the text is copied without any formatting, removing all highlighting.

Method 2: Paste Special

Another method to remove highlighting in Word from copied text is using the Paste Special feature. This is a useful tool, especially when you need to paste unformatted text just once.

Step 1: To access Paste Special, go to the Home tab in WPS Office.

Step 2: In the Home ribbon, click on Paste to expand options.

Step 3: Here, simply click on "Paste Special", and the copied text from the Word document will be pasted in WPS Office without highlighting.

Note: Users can also make use of the shortcut key "CTRL + ALT + V" to access Paste Special.

The Best Text Processing Tool for Working and Learning - WPS Writer

WPS Writer embodies the same level of excellence and innovation found throughout the WPS Office suite. Its user-friendly interface, robust feature set, and seamless compatibility make it a standout choice for anyone seeking a reliable and efficient word processing solution. Also, for users facing issues with the Highlight Text function in older versions of Microsoft Word, WPS Writer offers a viable alternative.

The transition from Microsoft Office was remarkably smooth, thanks to its user-friendly interface and intuitive design. Within moments of using WPS Writer, I found myself effortlessly navigating through documents and accessing all the familiar features I relied on in Microsoft Word.

WPS Writer's compatibility with various file formats ensured smooth collaboration with colleagues and clients, regardless of the software they used. My experience using WPS Writer has been nothing short of delightful. Its robust feature set, combined with its user-friendly interface and seamless compatibility, has significantly enhanced my productivity and streamlined my workflow. I would highly recommend WPS Office to anyone seeking a reliable and efficient word processing solution.

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FAQs

Q1. What are the differences between WPS Writer and Microsoft Word?

• Cost and Accessibility: WPS Writer and Microsoft Word differ significantly in terms of cost and accessibility. WPS Writer is freely available for use, whereas Microsoft Word typically requires a subscription or purchase.

• Cloud Integration and Collaboration: WPS Writer provides robust cloud integration with services such as Google Drive, enabling straightforward document storage, synchronization, and collaboration. Microsoft Word, while offering cloud capabilities, might not provide the same level of integration with third-party services.

• Operating System Compatibility: Both WPS Writer and Microsoft Word support Windows, Mac, Android, and iOS devices. However, WPS Writer distinguishes itself by extending compatibility to Linux, offering users an option not available with Microsoft Word.

Q2. What other document editing features does WPS Office offer?

WPS Office offers a variety of tools for editing documents. You can choose from many formatting options to make your document look just the way you want. It also has different templates to make creating a document easier and more efficient, giving it a professional look. Moreover, WPS Office enables collaborative editing, allowing multiple users to work on documents concurrently, share feedback, and contribute collectively. All these features make WPS Office a versatile and easy-to-use solution for different document editing needs.

Q3. Can I quickly remove all formatting, including highlights, from selected text in WPS Office?

WPS Office simplifies this process with the "Clear Formatting" method. This feature efficiently eliminates all formatting, including highlights from your selected text. This direct solution ensures a simplified restoration of your text, removing all additional formatting elements with a single click.

Q4. Does WPS Office support real-time collaboration during highlight removal?

Yes, the WPS Office supports live collaboration, enabling numerous users to work simultaneously, even while removing highlights.

Extend Your Documenting Capabilities With WPS Office

Highlighting is a major feature, and knowing how to remove highlights in Word using WPS Office is one of the most fundamental skills. While Microsoft Word undoubtedly offers a plethora of functionalities, navigating its complexities can be daunting for newcomers or those still mastering its intricacies. In such cases, downloading WPS Office can be a game-changer. Not only does it provide a simpler alternative, but it also offers unparalleled ease and simplicity in document management.