How to Use WPS Office Web

Microsoft launched its web version, and it quickly became a popular choice for those seeking a reliable productivity suite. It’s part of a broader trend; Google’s productivity tools, for example, are also entirely web-based. As more users move their work online, web-based platforms have become the favored choice due to their convenience and accessibility. Recognizing this shift, WPS Office, a major player in the productivity space, has also introduced a web-based version. In this article, you’ll learn how to access and make the most of WPS Web online.

How to Get Start with WPS Web

WPS Office Web, also known as WPS 365, is a cloud-based version of WPS Office that lets you work on documents, spreadsheets, and presentations without installing any software. You can access it directly from your browser, making it a convenient option for quick edits, collaboration, or managing files on the go. It's designed to feel familiar if you've used other online office tools, with a smooth interface and all the essentials you need to stay productive.

1. Accessing WPS Office Online

Just like any other online tool, you can access WPS Office Online directly through your browser by following these steps:

Step 1: Start by opening your browser and going to the official WPS Office Online website.

Step 2: On the homepage, click on "Free to Use" to quickly access WPS productivity tools directly in your browser.

Step 3: If it’s your first time using WPS Office, you’ll need to go through a quick sign-up process.

Step 4: Once logged in, you’ll be redirected to your WPS 365 dashboard. From here, you can create new documents or access existing ones from your cloud storage.

In just three steps, you're ready to start any office or academic task. To make it even faster, I’ve bookmarked the WPS 365 webpage in my browser. Now, with just one click, I can access all the tools I need; no delays, no extra steps.

2. Navigating the Dashboard

Navigating WPS 365 is simple and intuitive. If you've used other online office tools before, this dashboard will feel familiar. However, if you're new to it, a quick tour of the WPS 365 dashboard will help you get acquainted with all the features available once you're logged in.

Within the dashboard, the interface is divided into the following key sections:

Main Workspace

Here, you get quick access to create a new document, spreadsheet, presentation, or even a form, all in just a single click. It’s designed for efficiency, so you can jump straight into your work without any unnecessary steps.

Navigation Pane

Located on the left side, the Navigation Pane provides quick access to essential tools such as Drive, Docs, Sheets, Slides, and Apps. This allows for seamless navigation across different file types and applications within the platform.

Top Bar

• Search Bar: The Top Bar features the search bar, which is highly useful for quickly locating files and folders.

• Profile: It also includes profile options, allowing you to manage account settings and preferences.

• Quick Menu: The top bar also offers a quick menu where you can change language settings and adjust other configurations.

• Collaboration options: For those who collaborate frequently, this section provides shortcuts to manage notifications and streamline team communication.

Alt text: WPS 365 Top bar

Quick Access Section

The Quick Access section is designed to keep your workflow efficient and organized.

• Recent: Within this section, you can easily view your most recent files saved in WPS Cloud. Whether you’re switching devices or simply picking up where you left off, your latest documents are just a click away.

• Starred & Received Files: You also get instant access to the files you’ve starred for importance, as well as any documents received from other WPS users — making collaboration seamless and time-saving.

• Shared Files: All the files you’ve shared with others are neatly listed here too. No more second-guessing, just head to the "Shared" tab and manage your shared work with ease.

• Upload: To make things even smoother, the Quick Access section includes an upload option. This allows you to quickly upload files to WPS Cloud and get started on your tasks without delay.

3. Creating a New Document

With all the features WPS 365 offers, creating your first document is quick and easy. Here’s how to get started:

Step 1: Head over to your WPS 365 dashboard after logging in.

Step 2: On the main workspace, click on "Docs". This will open a new blank document in a separate tab.

Step 3: Start working just like you would on any other editor. Type your content, format your text, and insert tables or images using the built-in tools available in the free WPS 365 document editor.

Step 4: As you work, your document is automatically saved in real time. Once you're done, you can simply close the tab; everything is already backed up to the cloud.

You can always pick up right where you left off; just open WPS Office Online in your browser and your work is already there, saved in real time. Personally, I’ve bookmarked the page so it’s just one click away. But if you prefer working offline, you can download WPS Office on Windows, macOS, or even Linux; works great on all three. And here’s what I really like: while most office tools give you just online or desktop options, WPS Office adds a third one with its mobile app, so whether I’m on my laptop or phone, I’m never out of sync with my work.

Three Key Features of WPS Web

• Cross-Platform Compatibility:

WPS Office Web works flawlessly across all major platforms—Windows, macOS, Android, and iOS. You can easily share a document link with anyone, and it’ll open just fine regardless of their device. Plus, if you’ve been using the desktop version, your account stays synced with the web version, so you can switch between them without losing anything.

• Cloud Storage Integration:

You get 1GB of free cloud storage right out of the box, making it really convenient to access your files anytime, anywhere. And if you ever need more space, premium plans let you upgrade to up to 20GB. The drive is simple to navigate and lets you stay organized without the clutter.

• Collaborative Editing:

Web versions are often used for team collaboration, and WPS does this well. Just share the link, and others can jump in and edit with you in real-time. What’s great is that WPS also tracks where you’ve sent your files, giving you better control over who has access.

Now, if all these features weren't impressive enough, let me share a few more quick insights about WPS Office 365 that truly make it stand out:

• PDF Collaboration

Unlike Microsoft Office or Google Suite, where collaboration is mostly limited to documents, spreadsheets, or presentations, WPS Office takes it a step further. It actually allows you to collaborate on PDF files too!

Speaking from personal experience, during my master’s program, those late-night study sessions with friends, just before exams, became so much easier with this feature. And even now, when working on projects with colleagues, I find this super handy, especially since most of our reference materials and shared drafts come in PDF format.

• Smart Link Sharing & Tracking

WPS Office 365 doesn’t just let you share your files via links; it goes a step further by helping you track all shared links, complete with file names and details. This way, you’re never left guessing which file you shared, or losing track of your shared documents. Everything is neatly organized and easy to access in the "Shared" option under Quick Access.

Comparison between WPS Web and Other Online Office Suites

Now that you know web-based office suites like Google’s productivity tools and Microsoft Office Online have been around for a while, let’s do a quick comparison between them and WPS Office Web—breaking it down one by one.

1. Feature Set

If you’ve used any of these tools, you already know all three come with the basics—word processing, spreadsheets, and presentation tools. But that’s not where the real difference lies. The real deal is in how each performs.

Google Docs lets you share files easily, but its interface can feel a bit tricky at first. Microsoft Office Online offers Word, Excel, and PowerPoint with sharing and real-time collaboration, basic templates, fonts, and even dictation tools, along with 5 GB of cloud storage. WPS Office Web also provides solid collaboration options, 1 GB of free cloud storage, and even tracks when you’ve sent files to someone. It also supports forms and makes file management simple and accessible.

2. User Interface

Google Docs stands out with its right-hand side ribbon menu, which might not be the most intuitive for everyone, especially new users. WPS Office 365 keeps things clean with a centered layout and all features neatly organized, making it easier to navigate. Microsoft’s web version looks almost identical to its desktop app, so if you’re used to the original Office, there’s barely any learning curve.

3. Cost

All three platforms offer free versions with the essentials. But if you’re looking for advanced tools or more storage, each has premium options that come with additional features. WPS Office is known for offering the most features in its free version, making it a solid choice for users on a budget.

FAQs

1. Is WPS no longer free?

WPS Office still offers a free version for personal use, providing access to its main tools: WPS Writer, WPS Spreadsheets, and WPS Presentation. These applications are fully compatible with Microsoft Office file formats, enabling users to create, edit, and view documents, spreadsheets, and presentations.

2. How to check my WPS subscription?

To check your WPS subscription, follow these steps:

Step 1: Log in to the WPS Office Subscription Management Center with the account linked to your subscription.

Step 2: After signing in, go to the "My Subscription" section to view details such as the expiration date of your current plan. You can also check the "My Orders" section for a complete record of your past purchases.

Work Efficiently with WPS Web

WPS Office's launch of its web version highlights its commitment to delivering excellence and a full suite of top-tier features in one place. It empowers users to create and manage documents with completely convience, both online and offline. With free built-in cloud storage, cross-platform accessibility, and a user-friendly interface, WPS Web is of the most reliable and versatile options in today’s web office suite market.