Share the document with others, just like your friends!

In the digital era, document collaboration has evolved from isolated operations to incorporate more social elements and intelligent tools, making collaboration more convenient and flexible. This article will uncover various details and guide you to make the most of document collaboration!

Multiple scenarios for document sharing and collaborating:

1. Student team collaboration: Students can share individual documents for collaborative task completion, allowing each member to focus on their part and stay informed about the overall progress of the team.

2. Writer and editor collaboration: Collaboration between writers and editors becomes easier. Editors can provide real-time review marks and comments on the manuscript, making the editing process transparent and efficient, aiding both parties in finishing the work.

3. HR data collection: When collecting employee information, such as personal profiles, work experience, educational backgrounds, and contact details, limiting the editing scope of the form ensures each member only fills in content in their responsible area, improving the efficiency of information collection.

How to share documents with others:

Utilizing cloud technology, converting local documents into online documents stored in the WPS Cloud brings two main benefits:

1. You can save documents in the WPS Cloud, avoiding the risk of loss and hardware failure.

2. You can achieve cross-device access: simply log in to the same WPS account, and you can access documents on any device (PC, phone, tablet) anytime, anywhere.

Usage:

• Click the Share button in the top right corner of the interface.

• Select Share & Collaborate > Get Link.

• Restrict document permissions to editable or read-only.

• Set the link's validity period to 7 days, 30 days, or unlimited.

• For security and privacy, select Disable Downloads to prevent downloading, printing, or copying.

• Share the link with friends or teams via Mail, WhatsApp, LINE, or QR Code.

Moreover, you can also send the file as an email attachment. When you need to switch to editing or viewing the document on your phone, you can receive the file easily by sending it to your phone (WPS can automatically recognize all your logged-in mobile devices) or generating a QR code, eliminating the hassle of file transfer.

Advanced features of WPS Cloud documents:

In addition to simply reading and editing documents, there are some advanced features you may not be familiar with:

• Share with designated individuals: If you want more privacy and security for document content, you can set it to be privately shared, inviting specific individuals via email to view the document.

• Transfer permissions: The document's management rights can be transferred. If the document creator leaves the company, the document's management rights can be flexibly transferred to other team members.

• Monitor document updates: For important documents, you may want to know about updates promptly. By enabling the document notification feature, you can receive relevant information immediately.

• Real-time synchronization and secure backup: Every document change, even minor ones like adding a punctuation mark, is recognized and saved in real time. Rest easy knowing your data is secure and reliable.

• Version History: In case of accidents, such as accidental deletion or modification of document content, you can view and preview all historical versions, and choose the old version you need to restore, ensuring that the document is safe and orderly.

How to manage all your cloud documents in WPS Office client:

WPS Office provides users with a convenient and efficient document management experience, making file access and sharing more transparent and convenient.

• Unified management of all your cloud documents: Sometimes, you may receive many files shared by others, and you also send many files to others. You may wonder where can you manage all these document records. In the Homepage > Share section, you can clearly view information such as file names, collaborators, and last edit times. Don't worry about chaos and WPS Office can help you manage all your documents uniformly.

• Support for multiple cloud services: WPS Office client integrates various cloud platforms like WPS Cloud, Google Cloud, and Dropbox. You can directly access and manage files on these platforms within the WPS client without switching software, achieving centralized management of files across multiple platforms.

• Powerful indexing feature: With a growing number of files, finding a specific one can be a challenge. No worries! Use the top search bar to input keywords and quickly index the documents you need for editing.

• 20GB cloud storage capacity: Regular users who create a WPS account can enjoy 1GB of free capacity, sufficient for daily file use. Subscribing to WPS Professional gives you 20GB of cloud space and advanced WPS features such as PDF editing, file conversion, splitting and merging.

Summary:

Overall, WPS Office is a highly convenient and powerful office suite ideal for students, employees, and small to medium-sized enterprises. In addition to the standard Writer, Spreadsheet, Presentation, and PDF, it also offers many unique tools like OCR PDF, Screen Recorder, Resume Master, Smart Form, File Repair, and more, greatly enhancing work efficiency. In a word, WPS Office provides various capabilities on one platform to meet all your work needs!