WPS PDF to PDF: Easily Edit and Export PDFs in Standard Format

WPS Office is quite notorious for its powerful PDF editing tools, ranging from basic tasks like annotating, highlighting, and printing to advanced AI features such as parallel translation and summarization. Despite this many struggle with the problem regarding ensuring that their edited PDFs are compatible and easy to share across different platforms and saving your document as a standard PDF often provides a more convenient sharing experience.

So if you’re looking to edit, sign, compress, or merge your PDFs, all while maintaining quality and compatibility using a free and user-friendly tool, in this guide, I’ll walk you through the step-by-step process of using WPS Office’s free tools to edit and convert your files using WPS PDF to PDF, universally shareable standard PDFs.

How to Edit and Export a PDF as Standard PDF Using WPS

Working with PDFs can be confusing for many; you’ve created the whole document in Word, and then when you switch to a different tool to edit the PDF, everything just feels different. WPS PDF understood this gap really well. Instead of forcing users to juggle between different apps, it offered a setup where you can work on Word documents and PDFs in one place. In addition, it also made editing, saving, and sharing PDFs much simpler by focusing on tools that are easy to use but still advanced enough to handle real work.

Edit and Saving

Let’s have a look at how to get from PDF to editable PDF in just a few simple steps.

Step 1: Open WPS Office on your system. Whether you're on Windows or macOS, the process remains the same.

Step 2: In WPS Office, click on the "PDF" tab on the left pane. From there, select your PDF file from the recent files, or click the "Open" button to choose a saved PDF from your computer.

Once your file is open in the WPS PDF editor, you're ready to start editing.

Step 3: Click on the "Edit" tab. Here, you’ll find tools to add or remove text, insert shapes or lines, and make various layout adjustments.

Step 4: For annotations, click on the "Comment" tab. You’ll get access to highlighters, drawing tools, and more commenting features.

Once you're done editing your PDF, it's time to save the final version.

Step 5: Move your cursor to the top left and click on the "Menu" button. Then select "Save As".

Step 6: A Save As window will appear. In the "File Type" field, make sure you select “.PDF” and then click "Save" to save your edited file as a standard PDF.

WPS PDF Editor is one of the most straightforward PDF editors you’ll find. Navigating through its features is simple, and the tools are designed to be clear and easy to use, even for more detailed editing tasks.

Up until now, it has met all my PDF editing needs, so I can confidently say it includes every tool you’re likely to need, even WPS PDF to PDF with no watermark. WPS PDF is  definitely worth trying, especially since it’s free to download and simple to set up.

How to Compress or Merge PDFs and Export in Standard Format Using WPS

Having a PDF tool doesn’t just mean being able to open or edit a file. A complete PDF solution should let you merge documents, compress large files, convert between formats, and handle everything in between. WPS Office delivers on all fronts, offering advanced PDF features while ensuring your files stay in standard PDF format.

1. Compress

Email services like Gmail cap file attachments at 25MB, making PDF compression a must in professional settings. But this doesn’t mean it should be complicated; it should be a simple upload-and-done process. WPS PDF delivers exactly that with a clean tool that compresses your files while keeping them in standard PDF format.

I recently had a PDF file over 40MB, and a friend urgently needed it via email. I used the WPS PDF Compress tool and managed to reduce the size and share the file in less than 5 minutes. Here’s how you can do it too:

Step 1: First, open the PDF that you want to compress in WPS Office.

Step 2: With the PDF now open, click on the "Tools" tab in the ribbon menu, and then select the "PDF Compressor" option.

Now, the Kingsoft PDF Compression Tool will open. Let’s take a look at how to optimize the compression settings.

Step 3: On the Kingsoft PDF Compression Tool, you can choose the "Level" of compression.

Tip: If your PDF has many pages, or if the large size is due to numerous images, try selecting the "Common" setting for maximum compression.

Step 4: WPS PDF also lets you preview the size of your PDF after compression for each level. Simply select the compression level, and you’ll see the file size displayed in the "Size" column.

Step 5: Once the settings are in place, go to the "Save to Directory" field to choose where you want the compressed PDF to be saved.

Step 6: Once you’ve reviewed everything, click on "Compress" to start the process. WPS PDF’s compression tool takes just a few seconds to complete, depending on the PDF size.

After the compression is done, you can access the compressed PDF where you saved it.

This tool isn’t just about a few clicks, it also gives you the option to see what the size will be after compression, making the process much easier. Plus, you get basic compression for free, without any subscription charges.

2. Merge

Merging PDFs becomes much easier, especially when you can combine multiple files into a single, organized document. With the WPS PDF to PDF Converter, you can do this completely offline—no need to rely on online tools. This allows you to merge, edit, and manage your PDFs smoothly and without any internet disruptions.

Step 1: Open your PDF file from your files, any file you want to start with and open it in WPS Office as a PDF.

Step 2: On your WPS PDF interface, click on "Tools" from the top ribbon. Then, from the available tool options, select "Merge PDF" to begin combining your files.

Step 3: The WPS PDF Converter will now open, showing multiple conversion options. From the menu on the left, select “Merge PDF”.

Step 4: To merge multiple files, click on “Add Files” at the bottom center. Browse and select the PDF(s) you wish to merge with the current document.

Once you’ve selected your files, review the merge settings to ensure they align with your preferences.

Step 5: You can set the page range if you only want to merge specific pages, depending on how you want the final PDF to appear.

Step 6: Confirm the “Output path”, either keep it as the default or choose a custom folder where the merged file will be saved.

Step 7: If you want to remove a PDF from the merge list, either “Uncheck” the box next to it or click the “X” icon on the right side of the file entry.

Step 8: Finally, click the “Merge” button at the bottom right to begin the merging process.

The PDF merger tool is incredibly easy to use, especially since you can merge two or more PDFs offline without any problem. The processing time is minimal—I tested it with smaller-sized files, and while it may take a bit longer in some cases, it’s still quite fast and efficient.

WPS PDF to PDF AI Tools – Refine, Rewrite, and Summarize Before Export

With WPS Office, editing your PDFs and making them shareable is a cakewalk, thanks to its all-in-one toolset, particularly enhanced by AI. This powerful combination streamlines your tasks and ensures your PDFs are polished and ready for professional use.

Here are some of the key ways WPS Office and its AI features elevate your PDF experience:

1. WPS AI Spell Check: Perfect Your PDF Text Before Saving

PDFs are essential for assignments, office reports, and sharing documents. WPS AI spell check for PDF automatically checks for grammar and spelling mistakes, even suggesting improvements to help with clarity. It ensures that whatever you send is flawless, boosting your document's professionalism.

2. WPS AI Writer: Rework Content for Fresh Standard PDFs

Forget opening a separate word processor. WPS AI Writer is integrated directly into WPS PDF, allowing you to write, brainstorm, and generate content right inside your document. It makes content creation smoother while providing helpful writing features, making it feel like you’re working with a dedicated writer’s assistant.

3. AI PDF: Analyze and Summarize for Smarter PDFs

If you're working with long, dense PDFs such as case studies or reports, use AI PDF to analyze and summarize the content. This AI tool simplifies complex texts, helping you focus on key points. Whether you need a quick summary or want to dive deep into a specific section, the AI delivers precise answers or condensed overviews, making it easier to digest lengthy documents.

FAQs

1. Is WPS and PDF the same?

No. they are different file formats. A WPS file is a text document with the ".wps" extension, originating from Microsoft Works, a word processing software that predated Microsoft Word. WPS files are editable and mainly used for creating text-based documents. In contrast, a PDF, or Portable Document Format, is designed to preserve a document's layout and content. PDFs are ideal for sharing and printing, as they cannot be easily modified, ensuring consistency across different devices and platforms.

2. Does WPS PDF to PDF work offline?

Yes, the WPS PDF to PDF feature works offline once WPS Office is installed on your computer. After installation, you can convert and edit PDF files without needing an internet connection.

3. Does a PDF exported from WPS Office have a watermark?

No, a PDF exported from the WPS Office does not have a watermark by default. However, if you're using the free version of WPS Office, certain features or document templates may include a watermark. The premium version eliminates such watermarks.

4. Can I password-protect a PDF exported from WPS Office?

It is possible to password-protect a PDF file exported from the WPS Office. The application provides an option to set a password, ensuring the document is secure and access is restricted.

Edit PDFs Ready to be Shared with WPS Office

A lot of professionals, from analysts and marketers to authors and teachers, heavily depend on PDFs. While WPS PDF provides ease of use, you may end up struggling with sharing the file with your peers. The standard PDF format has become the go-to choice for creating and sharing documents because of its reliability and ease of viewing across various platforms.

However, until recently, there was a gap in its capabilities when it came to advanced editing and smart features. WPS PDF fills in that missing piece by integrating AI and advanced editing features to make document handling even easier. So, while you search for ways to convert WPS PDF to PDF, you can effortlessly edit, refine, and optimize your PDFs with WPS PDF.